Format and Content Criteria for Notes of Appreciation for the SFU Alumni Appreciation Project:

  • Notes of appreciation must be written about individuals who graduated from Simon Fraser University with a certificate, diploma, degree, or professional development program (alumni), or have attended SFU and contributed to the University in a significant capacity (i.e. members of SFU Athletics’ teams).
  • Maximum length of submissions is 250 words. Contributions shorter than 250 words will be accepted.
  • SFU Alumni Relations may or may not include part or all of the note you submit in future marketing, projects, and initiatives at the department’s discretion.
  • You can submit as many notes of appreciation as you like— just be sure to complete the online Submission Form for each note that you submit.
  • There is no fee to submit your note(s) of appreciation.
  • For accessibility and verification purposes notes of appreciation must be written in English.
  • You can submit a note of appreciation as an individual or on behalf of a team of people.
  • You should try to make your contributions factually accurate and reflect the honest views of yourself or those of the people included in the note of appreciation. Always respect the feelings and privacy of those you refer to or include in your note.
  • Your note of appreciation should reflect one or more of the following concepts:
    • Showcase how this individual is making a positive difference in the world
    • Describe what is unique or special about this individual


  • Any content (including but not limited to written content and photos) that you upload to this site must be copyright-free (obtained through use of the Creative Commons), have been taken by yourself, and/or have received permission from the photographer to use the photo.

Terms and Conditions | SFU Alumni Appreciation Project

The inclusion of any contribution to the public site of the SFU Alumni Appreciation Project is entirely dependent on receiving publication approval from the person or persons who are referenced within the note of appreciation. SFU’s Alumni Relations office may also elect to withhold publication of content that does not meet the intent of the project, or that could be deemed to be offensive or derogatory in any manner.

Submissions must be made through the online submission form on the SFU Alumni Appreciation Project site. Your contribution must meet the content & format criteria outlined within the form and these Terms and Conditions. Should your contribution not meet our standards it will not appear in the public site.


1.0 You grant to SFU a perpetual, irrevocable, royalty-free, non-exclusive, sub-licensable right and license to use, reproduce, modify, adapt, publish, distribute, broadcast and make available to the public and to exercise all other rights in the Contribution world-wide and/or to incorporate and use the Contribution in any other works in any media, (this will include distribution of the Contribution via Bluetooth technology) now known or later developed for the full term of any rights that may exist in the Contribution.

1.1 You agree that SFU may edit the Contribution so that it can be used or broadcast, exhibited and distributed effectively, (for example, editing, resizing or cropping) or for any other purposes necessary in any format to carry out one or more of the acts specified herein.

1.2 You agree to waive in perpetuity any moral rights in respect of the Contribution in all known media and formats world-wide.

1.3 For greater certainty, you acknowledge that by submitting the Contribution, you grant to SFU the right, except where prohibited by law, to use the Contribution, or any portion thereof, as part of or in connection with future initiatives without compensation to you. You shall have no right of approval, no claim to compensation, and no claim (including, without limitation, claims based on invasion of privacy, defamation, or right of publicity) arising out of any use, blurring, alteration, or use in composite form of the Contribution. SFU is under no obligation to use the Contribution for any purpose.

2.0 By submitting the Contribution, you represent and warrant that:

2.1 (A) all contents of the Contribution are wholly original, with the exception of any content provided by SFU in connection with the SFU Alumni Appreciation Project, have been created entirely by you, have not been taken in whole or in part from any source other than you and do not incorporate or include anything that is owned by any third party or would require the consent of any third party; (B) you own and/or control 100% of all right, title and interest in and to the Contribution, as well as all elements contained therein; and (C) the Contribution does not and will not violate any law or the copyright, trademark, publicity right, privacy right, or any other right of any third party.

3.0 You hereby agree to indemnify, defend and hold harmless SFU and its governors, officers, directors, servants, employees, agents, volunteers and representatives, and their heirs, executors, administrators, successors and assigns (as the case may be) (each an “Indemnified Party”) from and against any and all claims, demands, actions, causes of action, damages, losses, deficiencies, costs (including reasonable legal costs on a solicitor and own client basis), expenses, liabilities and administrative proceedings including, without limitation, including consequential loss, which may be brought or made against any Indemnified Party with respect to any cause, matter or thing under or in respect of or relating to your submission of the Contribution, save and except for any claims, demands, actions, causes of action, damages, losses, deficiencies, costs, expenses, liabilities or administrative proceedings arising from the gross negligence or willful misconduct of any Indemnified Party. Your obligation under this section will survive in perpetuity and run with the rights granted by you to SFU in section 1 above.

4.0 The parties agree that this arrangement shall be governed by the laws of the Province of British Columbia and the parties hereby attorn to the exclusive jurisdiction of the Courts of the Province of British Columbia.

5.0 The information on this form is collected under the authority of the University Act (R.S.B.C. 1996, c. 468). It is related directly to and needed by the University to administer and operate the SFU Alumni Appreciation Project. The information will be used to bind the legal agreement contained on this submission form to the contributor and the content submitted by the contributor to the SFU Alumni Appreciation Project. This information will be used to contact contributors’ to confirm their submission has been included in the live site. This information may also be used to contact contributors to request additional information if required, to advise a contributor of any unsuitable content (*see SFU Alumni Appreciation Project Terms and Conditions for more details on content) or if some aspect of the submission form requires clarification. The names of contributors may be included on the site and in any future related promotional materials. Names and contact information of contributors may also be stored in the SFU Alumni Relations and Advancement database and be used for future communication and marketing efforts related to University business. If you have any questions about the collection, use and disclosure of this information please contact SFU Alumni Relations: Simon Fraser University, 2128 Strand Hall, 8888 University Drive, Burnaby, BC, or 778.782.4723.

6.0 By submitting your contribution to the SFU Alumni Appreciation Project, you agree to these Terms and Conditions. Further information regarding the site is available on the SFU Alumni Appreciation Project homepage but such information does not form part of these official Terms and Conditions.