Digital Records Transfer Request Form: University Records

To initiate transfer, complete this form and click the Submit button. The Archives will review your request; on approval, Archives will provide a Transfer Number, expiry date, and link to a folder on SFU Vault for upload. Starred fields (*) are mandatory.

Contact Information

Enter the date you submit the Request Form
Provide your name
Provide the name of your department or unit
Provide your job title or the name of your position
Provide your email address
Provide the primary telephone number at which you be can reached

Description of material for transfer

Enter the name of the department or unit responsible for creating and maintaing the records
Enter the Records Retention Schedule and Disposal Authority (RRSDA) number that applies to the records
Enter the name of the records series or supply a brief descriptor
Enter the year of the earliest-dated records and lastest-dated records in the transfer
Provide a description of materials to be transferred
Give the approximate size of the transfer in MB, GB or TB (using the radio buttons below to specify the measure)
Metadata or other documentation available?
Check "Yes" if other information is available that provides additional context, e.g. file lists, indexes, other metadata, screenshots, systems documentation. Describe in the box provided. Archives will consult with you re: transfer of this information

File formats

Check all file formats that (to the best of your knowledge) will be included in the transfer. If you are transferring file formats that do not appear below, list the extensions in the Other formats box. See the Archives' Format Policy Registry (FPR) for more information about file formats, including the level of preservation support currently offered for the various formats.

Textual records
Still images
Moving images
Spreadsheets / databases
Sound recordings