1991 - 1993
5 cm of textual records
4 audio cassettes
Series comprises records relating to the establishment and operation of the SCWIST Resource Centre, which carries out many of the Society's administrative duties. The Resource Centre was opened in 1992 in offices at the Harbour Centre campus of Simon Fraser University, Vancouver. In 1996 it relocated to the downtown Vancouver YWCA building. The Centre is staffed by a paid Coordinator. Activities documented in this series include the establishment of the Resource Centre, its official opening in 1992, and staffing. Records consist of correspondence; grant applications and supporting documentation; reports; and invitations, guest book and audio recordings of the official opening.
Title is based on the Society's most recent (March 2000) file classification plan and on contents of the series.
For correspondence received and sent by the Resource Centre Coordinator, see series F-39-3, Liaison and cooperation records.
1982 - 1994
8 cm of textual records
Series comprises records relating to the Society's management of its financial resources. Activities documented include application for registered charity status, internal reviews and monitoring of accounts, and annual tax and information returns. Records consist of accounting policies; account summaries and financial reports; correspondence; registration application form and supporting documentation; and annual tax and information returns.
Title based on the Society's most recent (March 2000) file classification plan and on contents of the series.
Records relating to funding and budgets for individual projects and programs are typically included in the project file; see series F-39-5, Projects, programs and events files.
Financial statements are also typically included with the supporting papers of the Annual General Meetings; see series F-39-4, sub-series 2, Annual General Meeting files.
For records relating to requests for SCWIST funding and the administration of SCWIST scholarships, see series F-39-8, Public Relations files.
1981 - 1997
28 cm of textual records
Series comprises records relating to the Society's interaction and work with outside individuals, groups, coalitions and government bodies. Activities documented include responding to requests for information, membership or resource material; correspondence carried out by the President and other SCWIST officers; presentations and advice to governments; and participation of SCWIST in two other bodies – the Partners in Science Awareness Committee (PISAC, a provincially funded granting agency) and the Women's Employment and Training Coalition (WETC). Records consist of correspondence, reports and briefs; and copies of PISAC and WETC meeting minutes, support papers, and publicity brochures.
Title based on contents of the series.
This series was created by the archivist to group together material not readily fit into the Society's most recent (March 2000) file classification plan.
For other records relating to the Women's Employment and Training Coalition (WETC), see the Vancouver Women in Trades fonds (F 9), series F-9-3, Liaison.
1981 - 2005
53 cm of textual records
Series comprises records relating to the structure and governance of the Society as an organization. Activities documented include the establishment of the constitution and by-laws; reviews of SCWIST history; and Annual General Meetings and monthly Executive Board meetings. Records consist of constitution and by-laws; correspondence; reports; and meeting agendas, minutes and support papers.
The series is arranged into the following sub-series:
Title based on the Society's most recent (March 2000) file classification plan and on contents of the series.
1981 - 1998
5 cm of textual records
Sub-series comprises records relating to the evolution of the Society, its mandate, structure and the duties of officers. Records consist of the SCWIST constitution and by-laws; correspondence; reports on job descriptions, roles and responsibilities; lists of Executive Board directors; and retrospective reviews of the Society's history.
Title based on the Society's most recent (March 2000) file classification plan and on contents of the series.
1982 - 2005
14 cm of textual records
Sub-series comprises records relating to the Society's Annual General Meeting (AGM) held each spring at the end of the fiscal year. The first AGM was held in 1982. AGMs are open to all members of the Society, and all members in good standing have full voting rights. At the AGM members receive reports from directors of the Executive Board and from committee chairs; elect new Executive Board directors for the coming year; approve nominations for honorary membership; determine membership fees; and vote on proposed motions, standing rules and amendments to the constitution or by-laws. Records consist of programs, agendas, minutes, reports, financial statements, audits, lists of nominations, proposals, motions and resolutions, publicity brochures and attendee lists.
Title based on the Society's most recent (March 2000) file classification plan and on contents of the series.
1981 - 1999
34 cm of textual records
Sub-series comprises records relating to meetings of the Society's Executive Board of Directors. The Board consists of the president, two vice-presidents, treasurer, secretary, two directors at large, and the past president as a director ex officio. Directors are elected at the Annual General Meeting and serve one-year terms. The positions are all volunteer and directors are not remunerated, although they may be reimbursed for their expenses. According to the SCWIST constitution, Board meetings must be held at least four times per year, but typically meetings are held monthly. Board meetings are open to all members of the Society, but only directors may vote. The meeting hears reports from each director and committee, in addition to other Board business. Records consist of agendas, minutes, reports, financial statements, correspondence, proposals, and publicity brochures.
Title based on the Society's most recent (March 2000) file classification plan and on contents of the series.
1981 - 2004
1.74 m of textual records
13 photographs
25 audio cassettes
1 video cassette
Series comprises records relating to the activities undertaken by the Society to realize its educational, outreach and professional networking goals. Activities documented include the organization of networking events, conferences and panel sessions; development of professional and educational resources; and design of on-going outreach programs for educators, parents, primary- and secondary-school students and the general public. Records include correspondence; reports; grant applications and supporting documentation; handbooks and manuals; workshop and presentation material; and brochures and other publicity material. Series also includes photographs, audio cassettes and video cassettes.
The series is arranged into the following sub-series:
Title based on the Society's most recent (March 2000) file classification plan and on contents of the series.
Note that in the arrangement of this series, a sub-series was created for each program or project that was either on-going or that generated a large quantity of records.
1981 - 2004
46 cm of textual records
1 audio cassette
Sub-series comprises records relating to SCWIST-organized events and projects. Activities documented include the founding of the BC chapter of the Canadian Association for Girls in Science (CAGIS); the organization of educational conferences and workshops (Discover the Possibilities, High School Outreach pilot project, Quantum Leaps in conjunction with Douglas College, Say Yes to Math and Science Careers for Women, Science for Young Canadians, Visiting Scientists Project, Women Do Math conferences, and the Women Inventors Project); the production of professional and educational resource material (the Registry of Skilled Women, BC and Yukon, the video What Do Scientists Do?); and the organization of information and networking events for professionals in the fields of science and technology (Speakers' Bureau, Small Business Women's Workshops, Women in Science panels, XX Evenings at Science World). Records consist of correspondence; reports; grant applications and supporting documentation; presentations; audio recordings; handbooks and manuals; event evaluations; publicity brochures, and contracts.
Title based on the Society's most recent (March 2000) file classification plan and on contents of the series.
1982 - 1984
10 cm of textual records
24 audio cassettes
Sub-series comprises records relating to the organization of the first National Conference on Women in Science and Technology, held in Vancouver BC in May 1983. Activities documented include conference planning, funding, publicity, presentations and evaluations. Records consist of correspondence; reports; grant applications and supporting documentation; publicity brochures, programs and press releases; presentations, audio recordings, transcripts and published conference proceedings; and conference evaluation forms and summaries.
Title based on the Society's most recent (March 2000) file classification plan and on contents of the series.
1984 - 1990
32 cm of textual records
5 photographs
Sub-series comprises records relating to the development and delivery of the Girls in Science program, designed to encourage girls to consider science and technology careers. Girls in Science began in 1984 as a series of week-long summer workshops offered by SCWIST throughout British Columbia for girls aged 9 to 12, featuring a range of hands-on activities. In 1988 the direct management of the workshops passed from SCWIST to the local communities, who organize them on the basis of the SCWIST manual, Imagine the Possibilities. Records consist of correspondence, memoranda and reports; grant applications and supporting documentation; workshop presentations and overheads; teaching activities material; evaluations; handbooks and manuals (including annotated drafts and the first and second editions of Imagine the Possibilities); photographs; publicity brochures; and press clippings.
Title based on the Society's most recent (March 2000) file classification plan and on contents of the series.
1985 - 1989
12 cm of textual records
6 photographs
Sub-series comprises records relating to the development and delivery of the Elementary Science Workshops, a program designed to improve science instruction by elementary school teachers. Sessions for local teachers were held in the community by a Resource Person while the workshops as a whole were overseen by a Project Coordinator, assisted by a SCWIST program committee. Records consist of correspondence; reports; committee meeting minutes and supporting papers; grant applications and supporting documentation; workshop presentation materials; photographs; and publicity brochures.
Title based on the Society's most recent (March 2000) file classification plan and on contents of the series.
1992 - 1999
24 cm of textual records
2 photographs
Sub-series comprises records relating to the development and delivery of the Project Tomorrow program. Project Tomorrow was initiated in 1992 as a series of seminars offered by SCWIST for parents, parent advisory committees and elementary school teachers designed to help them encourage and sustain the interest of girls in science and technology. Records consist of correspondence; reports; committee meeting minutes and supporting papers; grant applications and supporting documentation; presentation materials, transparencies and overheads; schedules and evaluations; contracts; handbooks and manuals; and publicity brochures.
Title based on the Society's most recent (March 2000) file classification plan and on contents of the series.
1994 - 1999
12 cm of textual records
1 CD
Sub-series comprises records relating to operation of the Work Pathfinder program, designed to provide girls and women with information and resources about science careers through development of web sites and a CD ROM. Records consists of correspondence; reports; grant applications and supporting documentation; contracts; and design planning documents.
Title based on the Society's most recent (March 2000) file classification plan and on contents of the series.
1991 - 2003
34 cm of textual records
1 video cassette
Sub-series comprises records relating to the development and delivery of the Ms Infinity program, a series of one-day conferences for young women in grades 9 and 10 in British Columbia and the Yukon to attend hands-on workshops, presentations and panel sessions that provide information about career options for women in science and technology. The program was started in 1990 and continues in existence. Ms Infinity conferences are organized by the local communities while SCWIST provides a manual and video, training for the community liaison person, and expenses and honoraria for workshop leaders. Records consist of correspondence, reports; committee meeting minutes and supporting papers; grant applications and supporting documentation; workshop presentation materials, including overheads and transparencies; manuals and handbooks; and publicity brochures.
Title based on the Society's most recent (March 2000) file classification plan and on contents of the series.
1991 - 1993
5 cm of textual records
Sub-series comprises records relating to the development and delivery of the Female Friendly Science Teaching, begun in 1991 to develop teaching strategies for helping young women feel more at ease with the physical sciences and to promote these strategies, primarily through publications and handbooks. Records consist of correspondence; reports; grant applications and supporting documentation; handbooks and manuals; and evaluation forms.
Title based on the Society's most recent (March 2000) file classification plan and on contents of the series.
1981 - 2005
33 cm of textual records
2 artifacts
Series comprises records relating to the Society's interactions with the public in order to communicate its goals, activities and accomplishments. Activities documented include production of the newsletter SCWIST News and publicity brochures; maintenance of Society membership and naming of honorary members; nomination of Society members for external awards and honours; responses to requests for support and funding; and administration of SCWIST scholarships. Records consist of correspondence; reports; award applications and supporting documentation; committee meeting minutes; grant applications and supporting documentation; membership forms and lists; honorary member certificates; newsletters, publicity brochures and artifacts (buttons).
Title based on the Society's most recent (March 2000) file classification plan and on contents of the series.
1983 - 2001
390 photographs
Series consists of informal snapshots of various SCWIST social, administrative, fundraising, and educational activities.
Title is based on the contents of the series.
The series was created and arranged by the archivist to accommodate snapshots from photo albums and scrapbooksas well as loose photos received as part of an accrual of records from SCWIST.