Office of the Registrar fonds

1965 - 2009, predominant 1965 - 1992
4.7 m of textual records

Administrative history

The University Act provides for a registrar to "keep the records and perform the duties that the board or senate may require." It also states that the registrar "is the secretary of convocation, the senate and of each of the faculties, but has no right to vote as such." The Office of the Registrar is now part of the Office of Student Services.

Officers:

Scope and content

The fonds consists of five series. Series 1 contains material sent to Registrar Harry Evans from 1969-1970 regarding the crisis in the Department of Political Science Sociology, and Anthropology. Series 2 consists of five subject files concerning topics of interest to Registrars D.P. Robertson and Harry Evans. Series 3 contains records from the Academic Advice Centre. Series 4 contains records from Financial Aid. Series 5 contains publications produced by the Registrar's Office. Records include correspondence, press releases, newspapers, committee lists and terms of reference, minutes, reports, statistics, policies, organization charts, manuals, notes, and other documents. Also includes registrar's publications, such as admissions information booklets, timetables, and calendars.

The fonds is arranged into the following series:

Source of title

Title of the fonds is based on its provenance.

Immediate source of acquisition

The buik of the records was transferred by the Registrar's Office to the University Records Centre around 1992. This material was appraised and scheduled by the Archives in 1994 and formally accessioned in 1998 and 1999. Record post-dating 1992 consists of publications (e.g. annual Calendar). This material is typically sent annually to the Archives as it is produced.

Arrangement

Series 1 was kept in the order received. Series 2 was arranged by the archivist. Other series were arranged by the archivist or placed in chronological order.

Restrictions

The fonds includes records containing personal information. Access to these files is restricted in accordance with the provisions of British Columbia's Freedom of Information and Protection of Privacy Act (RSBC 1996 c. 165). Files marked "pending review" must be reviewed by an archivist prior to release, and as a result of the review some files may be restricted in accordance with the FOI/POP Act. Please see the file lists and consult the archivist for more details.

Finding aids

File list is available.

Accruals

As of May 2009, 1.73 m of additional material have been accessioned but not yet processed. Please consult the archivist for information about using these materials; restrictions may apply. Further accruals are expected.

Related material

The relationship between the Registrar's Office and the larger Student Services portfolio is complex and has taken varied forms over time. For the records of Student Services and its various sub-units, see fonds F-107, Student Services fonds.

Other notes

DATES OF CREATION

Most of the files fall within the predominant date range (1965-1992); post-1992 records consist of publications sent annually to the Archives (Calendars, exam timetables).

Note on preparation of finding aid

Finding aid prepared by Frances Fournier, Enid Britt (January 2001). Revised by Frances Fournier, Enid Britt (June 2003). Updated by Frances Fournier (November 2004, March 2005, November 2005, November 2006, October 2007); updated by Richard Dancy (May 2009).

Access points

Names:

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