SFU Personal Information Bank (PIB)
Scholarship, Award and Bursary Application Files

Title of PIB

Scholarship, Award and Bursary Application Files

Location of PIB (Department)

All University Departments (General Records Series)

Types of personal information in the PIB

Name, address, telephone number, age, sex, marital status, family status, disability, student number, social insurance number, medical and psychological history, educational history, financial history, employment history, third party opinions about the individual, individual’s own views or opinions.

Purpose for which personal information obtained / compiled and used / disclosed

Information is collected for the purpose of adjudicating a scholarship, award or bursary application. Personal information is disclosed only for the purpose for which it was obtained or compiled or for a use consistent with that purpose, including internal reporting for Financial Aid and Award staff and SFU departments, University Advancement office, donors of awards, and occasional press releases. Students sign consent forms to permit the release of the following personal information: name, faculty/department, student's GPA, name of award, award criteria, and amount of award.

Individuals using personal information or to whom it is disclosed

Students sign consent forms to permit personal information to be disclosed. Personal information may be disclosed to funders (individual or organization who donated the funding for an award), to SFU departments who nominate a student for an award, University Advancement, or through (very occasional) press releases.

Individuals included in PIB

Student applicants for scholarships, awards, bursaries.

Legal authority for the collection and use of personal information

University Act (RSBC 1996, c. 468).
Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165).
Senate Graduate Awards Adjudication Committee (SGAAC) Terms of Reference.
Senate Undergraduate Awards Adjudication Committee(SUAAC) Terms of Reference.

Applicable Records Retention Schedule and Dispoal Authority (RRSDA)

RRSDA 1999-048

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