RRSDA 2013-003

SFU Personal Information Bank (PIB)
Award administration files

Title of PIB

Award administration files

Location of PIB (Department)

Graduate Studies, Dean of

Types of personal information in the PIB

Name, address, telephone number, student number, other personal identification number, financial history.

Purpose for which personal information obtained / compiled and used / disclosed

Information is collected for the purpose of administering awards made to undergraduate students, graduate students, and postdoctoral fellows. Personal information is disclosed only for the purpose for which it was obtained or compiled or for a use consistent with that purpose, including providing the information to Tri-Council agencies, auditors and other University departments, and governance bodies who perform a role in managing award activities.

Individuals using personal information or to whom it is disclosed

Tri-Council funding agency auditors, Advancement Services, the Senate Policy Committee on Scholarships, Awards and Bursaries (SPCSAB)

Individuals included in PIB

Graduate and undergraduate students, postdoctoral fellows

Legal authority for the collection and use of personal information

University Act (RSBC 1996, c. 468).
2013 Tri-Agency Financial Administration Guide.
Agreement on the Administration of Agency Grants and Awards by Research Institutions.

Applicable Records Retention Schedule and Dispoal Authority (RRSDA)