SFU Personal Information Bank (PIB)
U.S. student loan and U.S. veteran's benefits records - case files

Title of PIB

U.S. student loan and U.S. veteran's benefits records - case files

Location of PIB (Department)

Student Services

Types of personal information in the PIB

Name, address, telephone number, age, sex, marital status, family status, disability, student number, social insurance number, medical and psychological history, educational history, financial history, and third party opinions about the individual.

Purpose for which personal information obtained / compiled and used / disclosed

Information is collected for the purpose of administering the financial details of externally-administered U.S. student aid programs, including those of U.S. Department of Education and the U.S. Department of Veterans Affairs. Personal information is disclosed only for the purpose for which it was obtained or compiled or for a use consistent with that purpose, including annual auditing and potential program reviews conducted by U.S. Department of Education.

Individuals using personal information or to whom it is disclosed

Financial Aid and Awards would disclose personal info to the student themselves, auditors, provincial authorities, and external auditors and program reviewers working on behalf of U.S. Department of Education. Students have signed consent forms to permit this disclosure.

Individuals included in PIB

Current and past undergraduate and graduate SFU students

Legal authority for the collection and use of personal information

University Act (RSBC 1996, c. 468).
Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165).
Federal Student Aid Handbook, 2013-2014 (U.S), Chapters 7 (Record keeping, Electronic Processes, and Privacy) and 9 (Program Review, Sanctions, and Close-out).
34 Code of Federal Regulations (U.S) 668.24 - RECORD RETENTION AND EXAMINATIONS..

Applicable Records Retention Schedule and Dispoal Authority (RRSDA)

RRSDA 2014-002

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