Office of Primary Responsibility (OPR):
All University Departments
| Records | Active retention (in office) | Semi-Active (records centre) | Total retention | Final disposition |
|---|---|---|---|---|
| OPR paper files | Pending Review | Pending Review | Pending Review | Pending Review |
CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete;
OPR = Office of Primary Responsibility; Non-OPR = All other departments.
Records made or received and used by university academic departments, Deans' offices, and the Vice-President Academic to document a non-continuing employee's academic employment history, from appointment to retirement or termination.
Records are organized as individual case files and may include correspondence, memoranda and email; letters of application, job advertisements, CVs, letters of reference, recommendations, appointment forms, letters of appointment and acceptance; correspondence and forms about administrative appointments, leaves (sick leaves, leaves of absence), immigration status, position number, contract and salary changes, release or relief time, payroll, APS screen printouts, and awards.
Academic employees include faculty members (instructors, lecturers, senior lecturers, assistant professors, associate professors and professors), limited-term faculty, librarians and archivists, laboratory instructors, sessional lecturers, and retired SFU academic employees who hold post-retirement appointments. For bargaining purposes, these employees are represented by the Simon Fraser University Faculty Association (SFUFA).
A continuing employee is one whose contract has no fixed end-date.
See also RRSDA 1999-024, Competition Files: Academic Appointments. Some records relating to the hiring of the successful applicant become part of the employee's personnel file.
This series is a Personal Information Bank (PIB); see PIB description.
This schedule applies to the academic personnel file for each employee that exists in three different offices: the academic department, faculty Dean's office, and the Vice-President Academic's office. The retention period is the same for each.
Approved by the University Archivist
2/22/1995