|Records||Active retention (in office)||Semi-active (records centre)||Total retention||Final disposition|
|Purchasing||CY + 3 years||3 years||CY + 6 years||Destruction|
|Copies in all other departments||CY + 1 year||Nil||CY + 1 year||Destruction|
Correspondence, purchase order forms, purchase requisition forms, buyer's price quote forms, vendor price lists, notes and working papers.
This record is used to review and process regular purchases of goods and services.
These records are created, used, retained and managed in accordance with the following authorities:
CY = current fiscal year.
Financial Services - Purchasing is the office of primary responsibility for Purchase Orders. Departmental copies of Purchase Orders may be destroyed by departments after the current fiscal year plus one.
RRSDA is in force.
Approved by the University Archivist: 23 May 1995