SFU Records Retention Schedule and Disposal Authority (RRSDA)
Suppliers Files

RRSDA number

1995-027

Record series

Suppliers Files

Office of Primary Responsibility (OPR)

Procurement Services

Retention periods

Records	Active retention (in office)	Semi-active (records centre)	Total retention	Final disposition
Purchasing	CY + 3 years	3 years	CY + 3 years	Destruction
Copies in all other departments	CY + 1 year	Nil	CY + 1 year	Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Carbon copies of purchase orders (Suppliers copy - white) filed alphabetically by supplier name. Suppliers are vendors of products and services purchased by the university.

Retention and filing guidelines

CY = Current fiscal year.

Status

RRSDA is in force.

Approved by the University Archivist: 12 Jul 1995

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