Office of Primary Responsibility (OPR):
Registrar's Office - Records and Registration
| Active (in office) | SemiActive (records centre) | Total | Final Dispostion | |
|---|---|---|---|---|
| OPR paper files | CS + 3 semesters | Nil | CS + 3 semesters | Destruction |
| Non-OPR copies | CY + 1 year | Nil | CY + 1 year | Destruction |
CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete
Series comprises the grade lists submitted to the Registrar's Office by Departments to input into SIMON, the University's student records system, and to prepare student transcripts for undergraduate and graduate students.
The records consist of grade lists.
The records are arranged by semester and by course name and number.
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Retention and Filing Guidelines
CS = Current semester.
Vital records procedure: The Registrar's Office produces a CD-ROM each semester by reading the records from SIMON and created a facsimile of the grade list in text document format. One CD-ROM copy is retained by Registrar - Records and Registration and another CD-ROM copy is sent to Archives for vital records storage.
Approved by the University Archivist