SFU Records Retention Schedule and Disposal Authority (RRSDA)
Position Re-evaluation Files

RRSDA number

1997-014

Record series

Position Re-evaluation Files

Office of Primary Responsibility (OPR)

Human Resources

Retention periods

Records	Active retention (in office)	Semi-active (records centre)	Total retention	Final disposition
Human Resources:	Under review	Under review	Under review	Under review

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Series comprises files created by Human Resources in the course of re-evaluating a job description or classfication.

Records include re-evaluation request forms, job descriptions, drafts, correspondence and memoranda, interview questions and notes, re-evaluation reports, letters of notification.

The files are arranged alphabetically by department and within these grouping chronologically by name of person whose position is re-evaluated.

A job description or classfication re-evaluation may be initiated by either an employee or Department administration. The job description is the basis for the position's salary classification.

Personal Information Bank (PIB)

This series is a Personal Information Bank; click here for PIB description.

Authorities

These records are created, used, retained and managed in accordance with the following authorities:

• University Act (RSBC 1996, c. 468)
• Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
• Limitation Act (RSBC 1996, c. 266)
• BC Human Rights Code (RSBC 1996, c. 210)
• BC Labour Relations Code (RSBC 1996, c. 244)
• Employment Standards Act (RSBC 1996, c. 113)
• SFU Policy AD 9-2, Establishment of Positions
• SFU Policy AD 9-6 Salary Administration.

Retention and filing guidelines

CY = Current year re-evaluation was completed.

Status

Approved by the University Archivist: 28 Jan 1999

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