SFU Records Retention Schedule and Disposal Authority (RRSDA)
Student Accounts Receivable - Updates

RRSDA number

1997-021

Record series

Student Accounts Receivable - Updates

Office of Primary Responsibility (OPR)

Student Services

Retention periods

Records	Active retention (in office)	Semi-active (records centre)	Total retention	Final disposition
Cashier's Office	CY + 1 year	5 years	CY + 6 years	Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Computer printouts, photocopies of cheques, forms regarding payments of fees.

The records consist of data regarding payments to student accounts by means other than direct cash payments by students. These type of credits to accounts include scholarships, bursaries, transfers of credits, student loan payments received from provincial or federal agencies, and deferrals.

Records are bound, organized chronologically by batch.

Authorities

These records are created, used, retained and managed in accordance with the following authorities:

• University Act (RSBC 1996, c. 468)
• Income Tax Act (RSC 1985, c. I-3.3)

Retention and filing guidelines

CY=Current year

Status

RRSDA is in force.

Approved by the University Archivist: 29 Oct 1998

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