1998-026
Election and Referenda Ballots
All University Departments (General Records Series)
| Records | Active retention (in office) | Semi-active (records centre) | Total retention | Final disposition |
|---|---|---|---|---|
| All departments holding these records: | CS vote was held + 1 semester | Nil | CS vote was held + 1 semester | Destruction |
CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.
Ballots cast in elections and referenda held on matters internal to an office, department, faculty, research centre or institute, or related to the University as a whole.
Records consist of anonymous, completed ballot slips.
These records are created, used, retained and managed in accordance with the following authorities:
The ballots are retained in the event of a dispute over voting procedures and / or results and thus needed for a recount. Such disputes are likely to arise shortly after the event. The active retention period of current semester + one additional semester allows time for appeals for recount. Any subsequent disputes will likely require a re-vote rather than a simple recount.
Retain a record on file of who counted the ballots and the date of the count.
RRSDA is in force.
Approved by the University Archivist: 20 Nov 1998