Office of Primary Responsibility (OPR):
All University Departments
| Active (in office) | SemiActive (records centre) | Total | Final Dispostion | |
|---|---|---|---|---|
| OPR paper files | CY + 2 years | 3 years | CY + 5 years | Destruction |
CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete
Series comprises records [format] made or received in the course of [activity] for [purpose].
Records consist of [types].
Files are arranged by [classification], and within these groupings [how] by [what].
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Retention and Filing Guidelines
CY=Current year. At the end of the active retention period and before the records are transferred to the University Records Centre staff should cull and destroy the following documents: chronological correspondence (flimsies); courtesy correspondence; copies of Senate and Board of Governor committee minutes and summaries (unless annotated); copies of routine financial papers and other records retained by Financial Services; non-departmental publications, bulletins and brochures; draft documents which were superseded by final versions; rough notes and working papers (unless particularly relevant to a decision, document or policy).
Approved by the University Archivist