Personal Information Banks (PIBs)
PIBs by Title

Click on an PIB title to view full description. Entries are added as PIBs are identified and scheduled.

– A –

• Access and Privacy Advice and Subject Files
• Appointment Books
• Award administration files

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– C –

• Canada Trust Distinguished Teaching Award Assessments
• Canadian student loan records - case files
• Collections Officer's Files
• Competition Files: Academic Appointments
• Competition Files: Non-Academic Staff Appointments
• Competition Files: Senior Administrative Appointments, including Senior APSA & Excluded Appointments
• Conflict Management Case Files
• Consent/Release Forms
• Contracts
• Criminal Record Checks

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– D –

• Digital photographs

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– E –

• Emergency Loan Forms and Correspondence
• Entrance Award Application Files
• Examination Papers and Course Assignments
• Exchange Student Case Files
• External disbursement records - case files
• External Research Grant Files
• External Research Grants and Contracts Project Files

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– F –

• Faculty and Staff Ethics Application Case Files
• Freedom of Information Request and Privacy Complaint Case Files

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– G –

• Grievance Case Files

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– H –

• Human Rights Consultation and Voluntary Informal Resolution Case Files
• Human Rights Investigation Case Files
• Human Rights Mediation Case Files

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– I –

• Impound Files
• Incident Reporting Records
• Instructor / Course Evaluations: Faculty
• Instructor / Course Evaluations: Teaching Support Staff Union (TSSU) Employees and Independent Contractors
• Internal Research Grant Files

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– L –

• Leave Application Files
• Legal Affairs Advice
• Legal Case Files
• Liability Waiver Forms

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– P –

• Parking Appeals
• Parking Management Records
• Patent Files
• Patient/Client Files
• Patrol Reporting Records
• Payroll Deduction Authorization Forms
• Pension Plan Registers
• People Files
• Personnel Files: Academic Employees (Continuing)
• Personnel Files: Academic Employees (Non-Continuing)
• Personnel Files: Non-Academic Employees (Continuing)
• Personnel Files: Non-Academic Employees (Non-Continuing)
• Personnel Files: Teaching Support Staff Union (TSSU) Employment Files
• Photo Identification Card Records
• Position Re-evaluation Files
• Professional Development Program Student Files
• Provincial Ombudsperson Case Files

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– R –

• Renewal, Tenure, Promotion and Salary Review Files
• Research Agreement (Private Records) Files
• Research Contract and Agreement Files
• Research Misconduct Case Files
• Research Semester Research Grant Files
• Retirees Case Files

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– S –

• Scholarship, Award and Bursary Application Files
• School Associate Tuition Waiver Certificates
• Service Provider Records
• Special Arrangement Records
• Sports Information Office Files
• Staff and Dependent Tuition Fee Waivers
• Student Accounts Receivable - Semester End Final Reports
• Student Advising Records
• Student Athlete Medical Records
• Student Disability Case Files
• Student Discipline Records
• Student Ethics Application Case Files
• Student Files - Graduates
• Student Files - Undergraduates
• Student Theses Files
• Study Leave Research Grant Files

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– T –

• T4A Forms and Registers
• Teaching Support Staff Union (TSSU) Work Performance Reports
• Telephone Extension Billing Reports
• Transcript Request Records
• Tuition Fee Certificates (T2202a forms)

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– U –

• U-Pass Student Transaction Records
• U.S. student loan and U.S. veteran's benefits records - case files
• Unsuccessful / Withdrawn Admissions Applications

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– W –

• Wellness and Recovery Case Files
• Withdrawal under extenuating circumstances (WE) applications - undergraduates

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Last updated: February 14, 2022