Records Retention Schedules and Disposal Authorities (RRSDAs)
RRSDAs by Department

Click on an RRSDA number to view the full schedule. In addition to your own department, you should also check the RRSDAs listed under All University Departments. These include general schedules which apply to records common to all academic faculties, departments, schools, centres and institutes, and to many non-academic departments as well.

Archives and Records Management Department

• Access and Privacy Advice and Subject Files (RRSDA 2000-007)
• Administrative Files (RRSDA 2000-003)
• Freedom of Information Request and Privacy Complaint Case Files (RRSDA 1999-011)
• Operational and Program Files (RRSDA 2000-004)
• Records Disposal Authority Forms (RRSDA 1999-044)
• Research Agreement (Private Records) Files (RRSDA 1999-064)
• University Records Centre (URC) Transfers Files (RRSDA 2000-010)

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Athletics, Department of

• Sports Information Office Files (RRSDA 1999-018)

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Beedie School of Business

• Canada Trust Distinguished Teaching Award Assessments (RRSDA 1995-011)

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Board of Governors

• Board of Governors Committees Files (RRSDA 1996-003)
• Board of Governors Meeting Support Papers (RRSDA 1996-002)
• Board of Governors Minutes (RRSDA 1996-001)

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Campus Security Department

• Campus Security Accounts Receivable Transaction Records (RRSDA 2009-003)
• CCTV (Closed Circuit Television) Recordings (RRSDA 2009-002)
• Impound Files (RRSDA 2009-007)
• Incident Reporting Records (RRSDA 2009-001)
• Motor Vehicle Branch Search Requests (RRSDA 2009-005)
• Parking Appeals (RRSDA 2009-008)
• Parking Management Records (RRSDA 2009-004)
• Patrol Reporting Records (RRSDA 2009-006)
• Photo Identification Card Records (RRSDA 2009-009)

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Ceremonies and Events Office

• Director's Liaison Files (RRSDA 2007-003)
• Events Files (Ceremonies and Events Office) (RRSDA 2007-001)

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Creative Services Group

• Photographs (RRSDA 1995-019)

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Education, Faculty of

• Professional Development Program Student Files (RRSDA 1998-002)

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Environmental Health and Safety

• Accident Reports (RRSDA 1998-032)

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Facilities Services

• Project Files (RRSDA 2009-016)

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Financial Services

• Accounts Payable Transaction Files (RRSDA 1995-001)
• Bi-Weekly Time and Absence Records (RRSDA 2001-002)
• Cash Clerk General Files (RRSDA 1997-032)
• Emergency Purchase Orders (RRSDA 1995-012)
• External Research Grants and Contracts Project Files (RRSDA 2012-002)
• General Ledger Distribution Reports (RRSDA 1997-022)
• Journal Reports (RRSDA 1997-045)
• Non-Sufficient Funds Cheques (RRSDA 1997-061)
• Purchase Orders (RRSDA 1995-013)
• Purchase Requisition Files (RRSDA 1995-028)
• Quotes, Tenders and Request for Proposal (RFP) Files (RRSDA 1998-012)
• Suppliers Files (RRSDA 1995-027)

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Gallery, SFU

• Exhibition Files (RRSDA 2008-002)

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Geography, Department of

• Cartographic Records (RRSDA 2002-002)

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Graduate Studies, Office of the Dean of

• Transcript Request Records (RRSDA 2005-005)

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Harassment Resolution Policy Board

• Harassment Resolution Policy Board (HRPB) Files (RRSDA 1998-015)

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Health and Counselling Services

• Patient/Client Files (RRSDA 2004-001)

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Human Resources

• Bargaining Unit Negotiations and Agreements (RRSDA 2010-005)
• Benefit and Pension Fund Performance Reports (RRSDA 1998-028)
• Collective Bargaining Agreements: Vital Records Copy (RRSDA 1998-036)
• Compensation Program Subject Files (RRSDA 1998-029)
• Competition Files: Non-Academic Staff Appointments (RRSDA 1997-013)
• Director of Human Resources Subject Files (RRSDA 1997-056)
• Grievance Case Files (RRSDA 1997-057)
• Human Resources Subject Files (RRSDA 1997-016)
• Job Descriptions (RRSDA 1997-040)
• Labour Relations Subject Files (RRSDA 1997-017)
• Long-Term Disability Case Files (RRSDA 1997-051)
• Pension Plan Registers (RRSDA 1998-031)
• Pension Withdrawal Records (RRSDA 1997-048)
• Pensions and Benefits Subject Files (RRSDA 1998-030)
• Personnel Files: Non-Academic Employees (Continuing) (RRSDA 1997-036)
• Personnel Files: Non-Academic Employees (Non-Continuing) (RRSDA 1997-037)
• Position Re-evaluation Files (RRSDA 1997-014)
• Retiree Benefits Files (RRSDA 1997-050)
• Retirees Case Files (RRSDA 1999-023)

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Human Rights Office

• Harassment Complaint Resolution Audio and Audio-Visual Records (RRSDA 1998-022)
• Harassment Consultation and Informal Resolution Case Files (RRSDA 1998-017)
• Harassment Formal Investigation Case Files (RRSDA 1998-019)
• Harassment Mediation Case Files (RRSDA 1998-018)
• Harassment Resolution Office Subject Files (RRSDA 1998-016)

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Innovation Office

• Contracts (RRSDA 2009-015)
• Corporate Files (RRSDA 2009-014)
• Patent Files (RRSDA 2009-012)
• Project Files (RRSDA 2009-013)
• Trade-mark Files (RRSDA 2009-011)

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International Services for Students

• Exchange Student Case Files (RRSDA 2007-004)

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IT Services

• Telephone Extension Billing Reports (RRSDA 2001-003)

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Library (SFU)

• Student Theses Files (RRSDA 2006-001)

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Office of the Vice-President, Academic and Provost

• Vice-President Academic Office Subject Files (RRSDA 1995-009)

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Office of the Vice-President, Legal Affairs

• Bargaining Unit Negotiations and Agreements (RRSDA 2010-005)
• Conflict Management Case Files (RRSDA 2010-002)
• Legal Affairs Advice (RRSDA 2010-006)
• Legal Case Files (RRSDA 2010-003)
• Legal Opinions and Advice (RRSDA 2010-004)
• Policy Case Files (RRSDA 2010-008)
• Provincial Ombudsperson Case Files (RRSDA 2010-001)

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Payroll

• Bi-Weekly Time and Absence Records (RRSDA 2001-002)

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President, Office of the

• President's Office Subject Files (RRSDA 1995-031)

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Public Affairs and Media Relations

• Newspaper Clippings (RRSDA 1994-005)
• People Files (RRSDA 2002-003)
• Photographic Contact Sheets and Negatives (RRSDA 1994-006)

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Purchasing

• Emergency Purchase Orders (RRSDA 1995-012)
• Purchase Orders (RRSDA 1995-013)
• Purchase Requisition Files (RRSDA 1995-028)
• Quotes, Tenders and Request for Proposal (RFP) Files (RRSDA 1998-012)
• Suppliers Files (RRSDA 1995-027)

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Recruitment

• Entrance Scholarship Application Files (RRSDA 2001-011)

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Research Accounting

• External Research Grants and Contracts Project Files (RRSDA 2012-002)

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Research Ethics Board

• Course Ethics Application Case Files (RRSDA 2003-003)
• Faculty and Staff Ethics Application Case Files (RRSDA 2003-001)
• Research Ethics Board Minutes, Agendas and Supporting Papers (RRSDA 2003-004)
• Research Ethics Board Taped Meetings (RRSDA 2003-005)
• Student Ethics Application Case Files (RRSDA 2003-002)

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Research Ethics, Office of

• Course Ethics Application Case Files (RRSDA 2003-003)
• Faculty and Staff Ethics Application Case Files (RRSDA 2003-001)
• Research Ethics Advice Records (RRSDA 2003-006)
• Research Ethics Board Minutes, Agendas and Supporting Papers (RRSDA 2003-004)
• Research Ethics Board Taped Meetings (RRSDA 2003-005)
• Research Ethics Education Records (RRSDA 2003-007)
• Student Ethics Application Case Files (RRSDA 2003-002)

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Research Services

• External Research Grant Files (RRSDA 1995-025)
• Internal Research Grant Files (RRSDA 1996-005)
• Research Contract and Agreement Files (RRSDA 1998-023)
• Research Semester Research Grant Files (RRSDA 1995-026)
• Study Leave Research Grant Files (RRSDA 1995-037)

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Residence and Housing Office

• Residence Clerk General Files (RRSDA 1997-031)
• Student Residence Leases (RRSDA 1997-030)

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Senate

• Committee to Review University Admissions (CRUA) Files (RRSDA 2000-018)
• Course Ethics Application Case Files (RRSDA 2003-003)
• Faculty and Staff Ethics Application Case Files (RRSDA 2003-001)
• Research Ethics Board Minutes, Agendas and Supporting Papers (RRSDA 2003-004)
• Research Ethics Board Taped Meetings (RRSDA 2003-005)
• Senate Agendas, Minutes and Supporting Papers (RRSDA 1997-002)
• Senate Committee Records (RRSDA 1997-003)
• Senate Original Working Papers (RRSDA 1997-001)
• Senate Transcripts and Audio Tapes (RRSDA 2008-001)
• Senate Undergraduate Awards Adjudication Committee (SUAAC) Files (RRSDA 2000-019)
• Student Discipline Records (RRSDA 2006-003)
• Student Ethics Application Case Files (RRSDA 2003-002)

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Senate Commitee on Academic Discipline

• Student Discipline Records (RRSDA 2006-003)

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Student Accounts

• Accounts Receivable Cheque Run Backups (RRSDA 1997-035)
• Accounts Receivable Clerk General Files (RRSDA 1997-027)
• Bank of Montreal Interface Reports (RRSDA 1997-062)
• Batch Control Sheets (RRSDA 1997-034)
• Collections Officer's Files (RRSDA 1997-046)
• Electronic Payment Reports (RRSDA 1997-047)
• Emergency Loan Forms and Correspondence (RRSDA 1997-024)
• Payroll Deduction Authorization Forms (RRSDA 1997-026)
• Reapplied Cheques (RRSDA 1997-054)
• Refund Cheque Registers (RRSDA 1997-041)
• Registration Batches (RRSDA 1997-033)
• Returned Cheques and Supporting Material (RRSDA 1997-060)
• School Associate Tuition Waiver Certificates (RRSDA 1997-025)
• Staff and Dependent Tuition Fee Waivers (RRSDA 1997-028)
• Student Accounts Receivable - Semester End Final Reports (RRSDA 1997-018)
• Student Accounts Receivable - Updates (RRSDA 1997-021)
• T4A Forms and Registers (RRSDA 1997-020)
• Tuition Fee Certificates (T2202a forms) (RRSDA 1997-019)

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Student Services

• Academic Resources Office Student Advising Files (RRSDA 2000-017)
• Academic Resources Office Subject Files (RRSDA 2000-013)
• Accounts Receivable Cheque Run Backups (RRSDA 1997-035)
• Accounts Receivable Clerk General Files (RRSDA 1997-027)
• Bank of Montreal Interface Reports (RRSDA 1997-062)
• Batch Control Sheets (RRSDA 1997-034)
• Calendar Files (RRSDA 2007-002)
• Collections Officer's Files (RRSDA 1997-046)
• Committee to Review University Admissions (CRUA) Files (RRSDA 2000-018)
• Criminal Record Checks (RRSDA 2012-001)
• Election Files (RRSDA 2007-006)
• Electronic Payment Reports (RRSDA 1997-047)
• Emergency Loan Forms and Correspondence (RRSDA 1997-024)
• Entrance Scholarship Application Files (RRSDA 2001-011)
• Payroll Deduction Authorization Forms (RRSDA 1997-026)
• Reapplied Cheques (RRSDA 1997-054)
• Refund Cheque Registers (RRSDA 1997-041)
• Registration Batches (RRSDA 1997-033)
• Returned Cheques and Supporting Material (RRSDA 1997-060)
• School Associate Tuition Waiver Certificates (RRSDA 1997-025)
• Senate Agendas, Minutes and Supporting Papers (RRSDA 1997-002)
• Senate Original Working Papers (RRSDA 1997-001)
• Senate Transcripts and Audio Tapes (RRSDA 2008-001)
• Senate Undergraduate Awards Adjudication Committee (SUAAC) Files (RRSDA 2000-019)
• Staff and Dependent Tuition Fee Waivers (RRSDA 1997-028)
• Student Accounts Receivable - Semester End Final Reports (RRSDA 1997-018)
• Student Accounts Receivable - Updates (RRSDA 1997-021)
• Student Discipline Records (RRSDA 2006-003)
• T4A Forms and Registers (RRSDA 1997-020)
• Transcript Request Records (RRSDA 2005-005)
• Tuition Fee Certificates (T2202a forms) (RRSDA 1997-019)
• U-Pass Student Transaction Records (RRSDA 2005-006)

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Students with Disabilities, Centre for

• Service Provider Records (RRSDA 2004-005)
• Special Arrangement Records (RRSDA 2004-004)
• Student Disability Case Files (RRSDA 2004-003)

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University Board on Student Discipline

• Student Discipline Records (RRSDA 2006-003)

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University Bookstore

• Bookstore Accounts Payable Transaction Files (Vouchers) (RRSDA 1998-004)
• Bookstore Cashier Daily Records (RRSDA 1998-005)
• Bookstore Purchase Orders (RRSDA 1998-007)
• Bookstore Refund Books (RRSDA 1998-008)
• Cash Clerk General Files (RRSDA 1997-032)
• Course Book Requisition Forms (RRSDA 1998-006)
• General Ledger Entries (RRSDA 1997-023)

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Vice-President, Academic, Office of the Associate

• Associate Vice-President Academic Subject Files (RRSDA 1995-044)

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Vice-President, Research, Office of the

• Centres and Institutes Files (RRSDA 1995-008)
• Discovery Park Tenant Financial Accounting Files (RRSDA 1995-017)
• Discovery Park Tenant Licence of Occupation and Correspondence files (RRSDA 1995-016)
• Rejected Centres and Institutes Files (RRSDA 1995-015)
• Research Misconduct Case Files (RRSDA 1998-027)
• Vice-President Research Office Subject Files (RRSDA 1995-033)

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Last updated: September 11, 2012