June 25, 2015 Meeting Summary

Board Members present: B. Cunningham, Board Chair; A. Giardini, Chancellor; A. Petter, President; D. Azevedo; J. Earthy; J. Francis; J. Hinchliffe; J. Kim; K. McDougall; D. Poole; F. Robin; P. Ruben; P. Sahota

Regrets:  C. Lewis; E. Luongo


A.        Finance and Administration

a.         The Board approved revisions to Signing Resolution 11 – Banking in Policy B10.11 Signing Authorizations, effective

B.         University Relations

a.         The Board approved the Institutional Accountability Plan and Report for 2015/16 to 2017/18 to be presented to the
             Ministry of Advanced Education.

b.         Fundraising Progress Reports: The Board noted year-to-date progress reports as follows:


Fundraising Progress Report
For Information
2015/2016 Year to Date

To May 31, 2015


c.         The Board approved the Terms of Reference for the:

  • OT Consulting Award in Biomedical Physiology and Kinesiology;
  • OT Consulting Student Bursary in Biomedical Physiology and Kinesiology;
  • HSBC International Business Awards;
  • Craig Asmundson Endowed BPK Engagement Award;
  • Vivienne Taylor Bursary in Global Communication;
  • Maharaj & Co. Undergraduate Award in Accounting;
  • Alberta Alumni Endowment Fund Supporting the Alberta Alumni Quinquagenary Award;
  • Dr. Howard Malm Endowment Fund;
  • Janice Peace Endowed Community Engagement Award;
  • Leed Advisors Undergraduate Bursary in SIAT;
  • British Columbia-Zhejiang Excellence Scholarships; and,
  • Dr. Josephine Anthony Award in BPK Endowment Fund.

C.        Governance and Nominating

a.         The Board approved the appointments of Gregory Dow and Derek Yee as Trustees of the Pension Plan for Members of the
            Academic Staff as Faculty representatives for terms commencing July 1, 2015 and ending June 30, 2017.

D.        Audit, Risk and Compliance

a.         The Board received for information the 2014 Annual Report of SFU’s Human Rights Office.

b.         The Board received for information the Insurance and Liability Report for the fiscal year ending March 31, 2015.

c.         The Board received for information the 2014-15 report outlining workplace injury data and related prevention and
            mitigation strategies.

E.         Responsible Investment

a.         A document titled “Divestment from Fossil Fuels” was distributed to the Board on behalf of DivestSFU.

b.         The Board heard a presentation by Andrew Sweeney, Vice-President of Investment Management at Phillips, Hager
             & North, and two of his colleagues, about the role of Environmental, Social and Governance factors in institutional
             portfolios which may have a financial impact on an investment.

c.         The Board was informed that the April 2015 custodial statement for the pooled funds from the endowment managed
             by SFU’s external managers was posted on the Finance web site at: http://www.sfu.ca/finance/publications.html

d.         The Board received an update on additional signatories to the Montreal Carbon Pledge and was informed that SFU
             Treasury contacted both CalPERS and University of California to discuss SFU’s concerns about the integrity and
             availability of emission data for the University’s holdings.  Both CalPERS and University of California agreed with SFU’s
             concerns and indicated that little progress to date has been made quantifying their own carbon footprint.

e.         The Board was informed that a number of asset owners and investment managers wrote a letter on May 25, 2015 to
            the Finance Ministers of the Group of Seven (G-7) seeking their support in setting global emissions reduction goals and
            supporting national emissions pledges set out in the Paris Agreement.  President Petter signed the letter on behalf
            of SFU.

F.         Other

a.         With respect to the sudden passing of SFU’s Vice-President, Finance and Administration, Pat Hibbitts, President Petter
            stated that the University continues to be well served by the team in her portfolio.  He thanked Judith Osborne for
            serving as Acting Vice-President until June 25 and Philip Steenkamp for doing so until Dr. Hibbitts’ successor is
            selected in the search process that is underway.

b.         The President commented on the success of Convocation week from June 9 to 12. During the eight ceremonies, 4,000
             students crossed the platform, eight honorary degrees were conferred, and the first cohort of Aboriginal Executive
             MBA students graduated.  He reported that Chris Lewis, Board of Governors’ member and Elected Councillor for the
             Squamish Nation, was guest speaker at the Honoring Feast celebrating Aboriginal graduates.

c.         President Petter reported that the Distinguished Community Leadership Award (DCLA) reception was held at the
            President’s Residence on June 12 at which time Lorne Davies, SFU’s founding Athletic Director and Head Football
            Coach, was posthumously honored with the presentation of the DCLA to his widow, June.

d.         The President commented on the successful Alumni Reception held in Calgary on June 16 that garnered the largest
             attendance ever.   A presentation was given by Bill Oliver, alumnus and former Executive Vice-President and Chief
             Corporate Officer of Encana Corporation.

e.         President Petter informed the Board that he and SFU Scottish Studies Professor Leith Davis served as co-Chieftains
             at the BC Highland Games and Scottish Festival in Coquitlam on June 20.

f.          The President reported that SFU has or will host a number of major national and international conferences, including
             the: 1)  National Mathematics Conference on June 15; 2) Teaching and Learning in Higher Education Conference on
             June 17; 3) BC Council for International Education Conference on June 22 (which included the BC/Brazilian University
             Leaders Roundtable; and, 4) Sixth Annual Canadian Water Summit opening on June 25 at Vancouver’s Bayshore Inn
             at which Faculty of Environment Dean, Ingrid Stefanovic, will formally launch the Pacific Water Research Centre.

g.         President Petter informed the Board that the search for the Vice-President, Academic is underway and an Open
            Forum held on June 15.

h.         The President reported on the three upcoming events of note:  1) SFU is Premier Partner of the fifth annual Indian
             Summer Festival in Vancouver from July 9 to 18; 2) the City of Surrey Fusion Festival on July 18 and 19 at which SFU
             is the sponsor of Celebration Stage; and, 3) SFU’s 50th Anniversary Campus Kickoff and evening Celebration event on
             September 9.  Copies of the 50th Anniversary Event Highlights booklet were distributed.

i.          B. Cunningham, Board Chair, acknowledged the sudden passing of Dr. Pat Hibbitts, Vice-President, Finance and
            Administration, on June 2, 2015 and the Board observed a moment of silence.  The Board was informed that a
            Celebration of Life will be held at 3:00 p.m. in Convocation Mall at SFU Burnaby.

j.          B. Cunningham welcomed student Board member Katelyn McDougall to her first Board meeting since being elected by
            graduate students to replace Jesse Taylor for a one year term effective June 1, 2015.

k.         B. Cunningham welcomed members of the Teaching Support Staff Union (TSSU) seated in the public gallery and copies
            of their June 25, 2015 letter to the Board were distributed.

l.          B. Cunningham, Board Chair, encouraged Board members to participate in one or more Convocation ceremonies on
            October 8 and 9, 2015 at SFU Burnaby.

m.        B. Cunningham informed the Board that he recently had informal discussions with each of the Board Chairs of the
             University of Victoria and the University of British Columbia.

n.         Staff Board member J. Hinchliffe reported that she recently attended the 2015 International Conference on Health
             Promoting Universities and Colleges at UBC’s Okanagan Campus in Kelowna at which she co-led a presentation on
             “Addressing Well-being through Policy.”

o.         Chancellor A. Giardini informed the Board that she represented SFU at the University of Victoria’s Installation Ceremony
             of Chancellor Shelagh Rogers.

p.         Faculty Board member P. Ruben reported that he represented the Faculty of Science at the annual meeting of the
             Western Canadian Universities Marine Sciences Society on June 19 to 21 at the Bamfield Marine Sciences Centre on
             Vancouver Island.

q.         With regard to the graduation of the first cohort of Aboriginal Executive MBA students in the Beedie School of Business,
             Faculty Board member J. Francis commented on the power of education to positively effect a generation.

r.          Joy Johnson, Vice-President, Research provided the Board with an update regarding key activities in her Office and a
            report on recent research achievements.  The Board’s attention was drawn to several matters, including: 1) Memoranda
            of Understanding signed in late May between Simon Fraser University and the Université Blaise‑Pascal for future
            academic and research collaboration, potentially ranging from scholarly exchange to developing joint programs;
            2) ongoing discussions with Innovation Boulevard about liaising with other universities in France; and, 3) the
             September 2015 launch of SFU’s new incubation and acceleration hub as part of the Zones of Incubation and
             Innovation Network (ZI2) funded by the Canada Accelerator and Incubator Program (CAIP) that could lead to
             developing programs in a First Peoples Enterprise Accelerator.

s.          The Board reviewed the report of the Vice-President, Finance and Administration on the major activities and initiatives
             in the departments within the portfolio.

t.          The Board reviewed the report of Jon Driver, Vice-President, Academic, on various academic-related matters.  It
             included data on Aboriginal student numbers and success.

u.         Cathy Daminato, Vice-President, Advancement and Alumni Engagement, distributed copies of her report on the major
             activities and developments within her portfolio.  Copies of the 2014/2015 Alumni Association Annual Report and
             summer 2015 Donor Newsletter “Engage” were included with her report. The Board’s attention was drawn to several
             matters, most notably the success of a new social media strategy for alumni engagement that was launched at
             Convocation in June.  Alumni Relations, working with University Communications and Student Central, promoted the
             hashtags #MySFU Grad and #SFUGrad 2015 to create a media space where students celebrated their achievements. 
             More than 400 posts, photos and videos were compiled in one place on Storify, some of which were viewed by the
             Board in a short presentation.


A.        Finance and Administration

a.         The Board approved the Five-Year Capital Plan 2016/17 to 2020/21 for submission to the Ministry of Advanced

B.         University Relations

a.         The Board received the fundraising progress report for May 2015.

b.         The Board reviewed the report from Philip Steenkamp, Vice-President, External Relations on Government Relations
             and Communications & Marketing key issues.

C.        Audit, Risk and Compliance

a.         The Board received for information the 2015 Due Diligence and Compliance Report.

b.         The Board received for information an update on Emergency Planning and Operational Continuity.

c.         The Board received for information the Annual Litigation Report 2014/15 prepared by the Vice-President, Legal Affairs.

d.         The Board heard a report from Audit, Risk and Compliance Committee Chair F. Robin about other matters dealt with
             by the Committee at its meeting of June 17, 2015.

D.        Human Resources

a.         Faculty Appointments

            The following academic appointment was approved and has been accepted:

  • Dr. Richard Frank, Assistant Professor, Criminology, 1 Sep 15 – 31 Aug 19

b.         Administrative Appointments

            The Board approved:

  • Dr. Uwe Glaesser, Dean (Pro Tem), Faculty of Applied Sciences, 1 Jul 15 to 31 Aug 16
  • Dr. Lara Campbell, Chair, Gender, Sexuality and Women’s Studies, 1 Sep 15 – 31 Aug 18

c.         Other

            The Board approved:

  • A joint appointment in Molecular Biology and Biochemistry and Physics modified from 1 Sep 15 – 31 Aug 18
  • An Appointment modified to 50% in Biomedical Physiology and Kinesiology from 1 Sep 15 – 31 Aug 16

E.         Responsible Investment

a.         The Board received for information a document outlining the various responsible investment initiatives that have
            been undertaken at a number of Canadian universities.

b.         Other matters were discussed.

E.         Other

a.         The Board received the President’s Activities Report for May 2015.


a.         The Board discussed and signed Government’s 2015/16 Mandate Letter for Public Post-Secondary Institutions. 
            The Letter was subsequently submitted to the Ministry of Advanced Education and posted as a PDF on the Board’s
            web site at: http://www.sfu.ca/bog.html

b.         The Board discussed succession planning in the senior executive group.

The next Board of Governors Meeting will be held at 8:00 a.m. on Thursday, September 24, 2015 at SFU Surrey, Room 5360.