COVID-19 Information for Event Planners

Simon Fraser University continues to closely monitor the COVID-19 situation and we are committed to protecting our students, faculty, staff and community. The University follows the advice of national and provincial public health authorities. 

The most recent information on SFU's response to COVID-19 can be found on the FAQs page.

Following the province’s move to phase 3, SFU has moved to the High, H2 phase of our COVID-19 Impact Scale.

At this time, limited one-time, small, essential in-person meetings, events, or ceremonies (faculty and staff only) with an approved safety plan are allowed with the following restrictions:

  1. If your meeting is less than 6 people on campus and occurs in a space covered by your department(s) local safety plan, you may go ahead following the safety plan.
  2. If your meeting or event will involve 6 or more people, you may need to get approval from your supervisor.
    1. Refer to the Guidance and Application For In-Person Meetings Or Events for more information.
    2. Only a limited number of SFU spaces/buildings are currently approved for use and may be requested by contacting Meeting, Event and Conference Services (MECS)
      1. SFU Burnaby Campus: Halpern Centre (meetbby@sfu.ca)
      2. SFU Vancouver Campus: Morris J. Wosk Centre for Dialogue (meet@sfu.ca)
      3. SFU Surrey: SRYC 5240, SRYE 3016 (meetsry@sfu.ca)
      4. Outdoor spaces which allow physical distancing (meetbby@sfu.ca)
    3. MECS will be available to provide support for these limited internal in-person gatherings at SFU
    4. IT Services support may be limited at the university.
  3. If the in-person meeting, event, or ceremony is being held off campus, the gathering must still comply with the SFU COVID-19 Guidance on Safe Work on Campus and follow the application procedure outlined in the Guidance and Application For In-Person Meetings Or Events.

 

NOTE: If a second wave of COVID-19 occurs, SFU may move to a higher rating and thus there is a possibility that the university would revert back to no in-person gatherings of any kind.

Please view our planning guidelines page for more information about online and in-person meetings, events and ceremonies.

If you have questions or concerns regarding your meeting or event please refer to the FAQs or email covid19@sfu.ca.

This page will be reviewed and updated regularly. Last updated on Tue, 08 Sep 2020 3:00 PM