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Templates

Templates are available to help you use the SFU brand effectively.

Email Signature

There are three layout options to choose from, and they must all include SFU’s institutional logo.

  1. The official email signature
  2. Includes gender pronouns
  3. Includes a territorial acknowledgement for all campuses

All signatures must appear on a plain white background. See below for examples.

Setting up your email signature

Follow these instructions on how to insert your SFU email signature.

Important: You must create a signature for all platforms that you use for SFU Mail.

Where you add a new signature, copy and paste the Simon Fraser University signature, excluding the SFU logo below (this will be your last step):

Official SFU email signature

Your Name
Your Title | Your Department
Simon Fraser University | Your Building Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604 123 4567 | M: 604 123 4567 | website
Facebook | Twitter

Official SFU email signature with gender pronouns

Although gender pronouns are optional, including them in your signature is a great way to normalize the practice, creating a more inclusive environment for gender diverse members of the SFU community.

Your Name
Pronouns: they, them, their | she, her, hers | he, him, his
Your Title | Your Department
Simon Fraser University | Your Building Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604 123 4567 | M: 604 123 4567 | website
Facebook | Twitter

Official SFU email signature with territorial acknowledgement

Your Name
Your Title | Your Department
Simon Fraser University | Your Building Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604 123 4567 | M: 604 123 4567 | website
Facebook | Twitter

Email specifications

Replace placeholder text with your information. Delete text sections that are not needed.

Your Name:

  • Font: Arial (PC) or Helvetica (Mac)
  • Font size: 10pt
  • Font weight: bold
  • Color: black

Your Title | Your Department:

  • Font: Arial (PC) or Helvetica (Mac)
  • Font size: 10pt
  • Font weight: normal
  • Color: black

Location and Contact Information:

  • Font: Arial (PC) or Helvetica (Mac)
  • Font size: 10pt
  • Font weight: normal
  • Color: black
  • Use | to separate items

Social Media:

  • Social media addresses should be hyperlinked to their respective platform name, not the social media handle name
  • Delete social media names that are not needed

Adding hyperlinks

Outlook web app

  1. Highlight the desired text and click the downward arrow icon in the text editing bar, then click the hyperlink icon
  2. In the address box, enter the web address. Click OK

Outlook for PC

  1. Highlight the desired text and click in the text editing bar
  2. In the address box, enter the web address. Click OK

Outlook for Mac

  1. Highlight the desired text you want to hyperlink
  2. Right-click highlighted text, click hyperlink (^⌘K)
  3. Enter the web address. click OK

Add SFU logo below your contact information

There are two versions of email signature that include the SFU logo:

  • Includes only the SFU logo
  • Includes the SFU logo with territorial acknowledgement for all campuses
  1. Download the SFU logo to your computer:
    1. SFU logo for email signature
    2. SFU logo for email signature with territorial acknowledgement
  2. Click on the image icon in your email signature editing window and upload the logo
  3. Ensure there’s a one-line space between your signature and the logo, as shown in the example above
  4. Save your signature and test it

Additional information (optional)

Add other info below in a light grey colour after the SFU signature

  • Font: Arial (PC) or Helvetica (Mac)
  • Font size: 8pt or 10pt
  • Font weight: normal
  • Color: light grey

The best practice is to avoid adding personal information, quotes or other information that is not endorsed by SFU.

Do not add territorial acknowledgement as text because the Unicode characters will be flagged as spam by some external mail servers.

Need help?

Contact sfu-brand@sfu.ca for questions, help or suggestions.