Purpose of this how-to guide

By migrating SFU Connect to Gmail, you can create a backup copy of all of your email for those leaving SFU. Any new messages will also be sent to Gmail.


  • An SFU Connect account
  • A Gmail account with IMAP enabled
    Note: Instructions for enabling the IMAP function in Gmail are beyond the scope of this article.
    Please refer to Gmail's support article for more details

Migrate SFU Connect with Gmail

1. Sign into SFU Connect (http://connect.sfu.ca)


2. Navigate to the Preferences tab.


3. Navigate to Accounts from the sidebar on the left.

4. Click Add External Account


5. Fill in the dialogue with the following information:

  • Email address: Your full Gmail email address (e.g., username@gmail.com)
  • Account Name: A name/description for your Gmail account
  • Account type: Select IMAP
  • Username of Account: Your full Gmail email address (e.g., username@gmail.com)
  • Email Server: imap.gmail.com
  • Password: Your Gmail account password
  • Advanced Settings: Check the box next to "use an encrypted connection (SSL) when accessing this server"

6. Click Save when done, then navigate back to the Mail tab.

7. You should see your Gmail folders and all your email.

  • Note: If you have a large Gmail account, it may take up to several hours to complete the transfer.

8. You would then need to manually transfer your emails into the newly created External Account in order to complete the migration. Simply select the folders, then drag and drop them into the newly created External Account.

Note: Please review your Gmail account to ensure that the emails were successfully migrated.


Forwarding a Copy of Your Email

When you receive a message in your SFU Connect mail, you can automatically send a copy to another email address. This is an easy way to back up all of your messages in the future if you no longer have access to your SFU account.

Navigate to Preferences, then select the Mail tab and scroll down to Receiving Messages. Enter in a email you want your a copy of your messages sent to. Then click Save.