Administrative Policies

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Series Policy Effective Date
AD 1 Ancillary Services
Office Responsible: VP, Finance & Administration
AD 1-1 Central Stores Requisitioning (html) - (PDF version 37 KB) October 26, 1989
AD 1-2 Displaying of Flags (html) - (PDF version 34 KB) June 8, 1992
AD 1-3 Traffic and Parking Regulations (html) - (PDF version 100 KB) January 28, 2010
AD 1-4 Control of Keys and Access Cards (html) - (PDF version 127 KB)  September 25, 2007
AD 1-5 Long Distance Telephone Charges (html) - (PDF version 37 KB)  October 26, 1989
AD 1-6 Commercial Activities and Advertising (html) - (PDF version 52 KB) February 10, 2006
AD 1-7 Use of University Facilities by the University Community (AD 1-7) Replaced by - GP 36  
AD 1-8 Use of University Facilities by Off-Campus Organizations (AD 1-8) Replaced by - GP 36  
AD 1-9 Furniture (html) - (PDF version 35 KB) February 8, 1983
AD 1-10 Lost Property - replaced by internal procedures  
AD 1-11 Maintenance and Repair of Office Machines (html) - (PDF version 35 KB) October 26, 1989
AD 1-12 Selling, Serving and Advertising Liquor (html) - (PDF version 59 KB) July 27, 2006
AD 1-14 Control of University Motor Vehicles (html) - (PDF version 34 KB) May 25, 1981
AD 1-15 Telephone Service (html) - (PDF version 34 KB) October 26, 1989
AD 1-16 Office Photocopying Procedure (html) - (PDF version 31 KB) March 1, 1981
AD 1-17 Control and Scheduling of Athletic Facilities (html) - (PDF version 49 KB)
Download Waiver in PDF Format (PDF version 67 KB)
December 1, 1980

 

Series 
Policy Effective Date
AD 3
Finance
Office Responsible: VP, Finance & Administration
AD 3-1   
Petty Cash html - (PDF version 36 KB) January 7, 1997
AD 3-2 Business and Travel  Expenses html - (PDF version 49 KB)
Link to Procedures for Business and Travel Expense on Finance Website
September 27, 2012
AD 3-3 Direct Acquisition of Goods and Services html - (PDF version 42 KB) June 5, 1970
AD 3-5 Credit and Collection html - (PDF version 39 KB) February 15, 1972
AD 3-8 Donations from Faculty and Staff (AD 3-8)
- Replaced by GP 3 Donations Revision A, September 26, 1996
 
AD 3-9
Directed and Foregone Payments for University Purposes (AD 3-9) -
Replaced by GP 3 Donations Revision A, September 26, 1996
 
AD 3-10
Internal Audit Policy html - (PDF version 51 KB) July 21, 2005
AD 3-11
Independent Contractor Policy html - (PDF version 49 KB) May 26, 2011
AD 3-12 Supplementary Course Fees html - (PDF version 45 KB)
Mandatory Supplementary Course Fee Form  (PDF version 10 KB)
November 21, 1995
AD 3-13 Service Contracts html - (PDF version 89 KB) November 25, 1999
AD 3-14 Indemnity Approval Policy html - (PDF version 38 KB) October 26, 2000
AD 3-15 Investment Management Operating Procedures - deleted
(see Treasury - Quick Reference Column for procedures)
May 26, 2011
AD 3-16 Bond Funds Allocation Procedures html - (PDF version 40 KB) November 27, 2003
AD 3-17 Payment of Honoraria html - (PDF version 35 KB) May 26, 2011

 

Series Policy Effective Date
AD 9 Policies for Administrative Professional Excluded Staff
Office Responsible: Human Resources
AD 9-1 Personnel Employment Policies (html) - (PDF version 47 KB) February 1990
AD 9-2 Establishment of Positions (html) - (PDF version 44 KB) February 1990
AD 9-3 Filling of Positions (html) - (PDF version 46 KB) January 1, 2006
AD 9-4 Modification of Appointments from Full-Time to Part-Time (html) - (PDF version 38 KB) October 19, 2004
AD 9-5 Job Splits (html) - (PDF version 35 KB) January 1, 2006
AD 9-6 Salary Administration (html) - (PDF version 46 KB) January 1, 2006
AD 9-7 Group Benefit Plans (html) - (PDF version 59 KB) January 1, 2006
AD 9-8 Leaves (With and Without Pay) (html) - (PDF version 55 KB)

January 1, 2007

AD 9-9 Professional Development (html) - (PDF version 44 KB) January 1, 2006
AD 9-10 Tuition Waiver (html) - (PDF version 42 KB) January 1, 2006
AD 9-11 Study Leave (html) - (PDF version 37 KB) January 1, 2006
AD 9-12 Business Travel Protection (html) - (PDF version 32 KB) February 1990
AD 9-13 Working Conditions (html) - (PDF version 32 KB) January 1, 2006
AD 9-14 No Discrimination (html) - (PDF version 31 KB) February 1990
AD 9-15 Strike Policy (html) - (PDF version 35 KB) February 1990
AD 9-16 Performance Appraisal (html) - (PDF version 34 KB) February 1990
AD 9-17 Problem-Solving (html) - (PDF version 42 KB) January 1, 2006
AD 9-18 Occupational Continuity (html) - (PDF version 39 KB) January 1, 2006
AD 9-19 Discipline and Termination (html) - (PDF version 42 KB) February 1990
AD 9-20 Resignation (html) - (PDF version 34 KB) February 1990
AD 9-21 Retirement (html) - (PDF version 36 KB) January 1, 2006
AD 9-22 Reimbursement of Professional Development Expenses (html) - (PDF version 37 KB) January 1, 2007

 

Series
Policy Effective Date
AD 10
Policies for Administrative and Professional Staff represented
by the Administrative and Professional Staff Association
Office Responsible: Human Resources
AD 10-1 Employment policies (html) - (PDF version 60 KB) January 1, 2007
AD 10-2 Establishment of positions (html) - (PDF version 35 KB) September 12, 2000
AD 10-3 Posting and filling of positions (html) - (PDF version 40 KB) April 1, 1999
AD 10-4 Modification of appointments from full-time to part-time (html) - (PDF version 37 KB) October 19, 2004
AD 10-5 Position share (html) - (PDF version 32 KB) April 1, 1999
AD 10-6 Position evaluation and salary administration (html) - (PDF version 44 KB) January 1, 2007
AD 10-7 Group benefit plans (html) - (PDF version 53 KB) April 1, 1999
AD 10-8 Leaves with and without pay (html) - (PDF version 55 KB) January 1, 2007
AD 10-9 Professional development leave (html) - (PDF version 39 KB) April 1, 1999
AD 10-10 Professional development (html) - (PDF version 41 KB) May 28, 2004
AD 10-11 Reimbursement of professional development expenses (html) - (PDF version 40 KB) January 1, 2007
AD 10-12 Tuition waiver (html) - (PDF version 39 KB) April 1, 1999
AD 10-13 Work schedules (html) - (PDF version 33 KB) January 1, 2007
AD 10-14 No discrimination (html) - (PDF version 32 KB) April 1, 1999
AD 10-15 Strike policy (html) - (PDF version 35 KB) April 1, 1999
AD 10-16 Performance Evaluation (html) - (PDF version 35 KB) April 1, 1999
AD 10-17 Problem Resolution (html) - (PDF version 46 KB) April 1, 1999
AD 10-18 Elimination of positions and employment continuity (html) - (PDF version 40 KB) April 1, 1999
AD 10-19 Discipline and termination of employment (html) - (PDF version 43 KB) April 1, 1999
AD 10-20 Resignation (html) - (PDF version 32 KB) April 1, 1999
AD 10-21 Retirement (html) - (PDF version 35 KB) April 1, 1999
Series Policy Effective Date
AD 11 Purchasing
Office Responsible: Purchasing
AD 11-1 Purchasing Policy (html) - (PDF version 36 KB) February 10, 2006
AD 11-2 Request for Quotation - policy deleted see AD11-1  
AD 11-3 Requisitioning Materials and Services - policy deleted see AD11-1  
AD 11-5 Emergency Purchases - policy deleted see AD11-1  
AD 11-6 Petty Cash Purchases (AD 11-6) - Replaced by AD 3-1  
AD 11-7 Standing and Blanket Purchase Orders - policy deleted see AD11-1  
AD 11-8 Purchase of Special Equipment - policy deleted see AD11-1  
AD 11-9 Customs Clearance - [policy deleted see AD11-1  
AD 11-10 Reporting and Disposal of Surplus Equipment and Material (html) - (PDF version 40 KB) January 1, 1989
AD 11-12 Ordering of Printing - policy deleted see AD11-1  
AD 11-13 Purchase or Lease of Land (html) - (PDF version 40 KB) December 1, 1980
AD 11-14 Local Purchase Orders - policy deleted see AD11-1  
AD 11-15 Tenders and Contracts - policy deleted see AD11-1  
AD 11-16 Damaged Shipments - policy deleted see AD11-1  
AD 11-17 Central Stores Storage (html) - (PDF version 36 KB) October 26, 1989
AD 11-18 Conflict of Interest - Replaced by - GP37  
AD 11-19 Cutoff Dates: Fiscal Year-End Purchases - policy deleted see AD11-1  
AD 11-20 Central Stores Pick-Up and Delivery Service - policy deleted see AD11-1  
AD 11-21 Ethical Procurement (html) - (PDF version 42 KB) November 24, 2005

 

Series Policy Effective Date
AD 13 Facilities Management
AD 13-1 Annual Capital Allowance Projects (html) - (PDF version 37 KB) September 4, 2002
AD 13-2 Minor Capital Project Requests (Total Cost Over $1500) (html) 
- (PDF version 36 KB)
September 4, 2002
AD 13-3 Work Orders (Total Cost Under $1500) (html) - (PDF version 32 KB) July 20, 1994
AD 13-4 Murals and Displays of Art Works (html) - (PDF version 31 KB) August 8, 1980
AD 13-5 Display and Notices, Posters, Advertisements, etc. on Campus (html)
- (PDF version 36 KB)
September 1, 1984

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