How to apply to graduate
Undergraduate students (Bachelor’s degrees, Certificates/Diplomas), and
Graduate students (Master’s degrees, Doctoral degrees and Graduate Diplomas)
As you enroll in your last courses to fulfill your program requirements, it's time to apply to graduate.
If you apply to graduate between May and August, (summer application) your ceremony will take place in October. If you apply to graduate between September and April (fall and spring applications) your ceremony will take place in June.
1. Apply
If you finish your degree this term, apply on the Student Information System. Check the application deadlines for:
Payment
| Undergraduate students | Your application will be cancelled if your payment is not processed by the deadline. Please allow 5 working days before the applicable deadline for payment to be processed. |
| Graduate students | You have already paid any graduating fees and no further payment is required. You can check the status of your application on the Student Information System. |
Please note: if your application is cancelled due to non-payment of fees, you will need to re-apply through the Student Information System and pay your fees before the deadline.
2. Check application status
Check your application status on the Student Information System
| Definitions | Application status |
|---|---|
| Applied | Your application has been received. If you are an undergraduate student, you now need to pay the fee. Graduate students have already paid. |
| Pending | Your payment has been received and processed – it will stay in this status until close to the end of the term. (This doesn't apply to graduate students.) |
| In Review | Your application is under review by your faculty (or, in the case of graduate students, by the Dean of Graduate Studies). Your status will remain "in review" until shortly before Senate meets. (Normally, Senate meets early in September, February and May.) |
| Approved | Your graduation has been approved by your faculty for recommendation to Senate and will remain "approved" only for a few days prior to being "awarded". |
| Awarded | Senate has granted your degree: you are now able to participate in the upcoming ceremony and receive your degree parchment. Your degree will now be noted on your transcript. |
3. Receive Senate letter
Receive your Senate letter confirming your graduation. Senate meets in early September, February and May, and sends graduates from the previous term a letter awarding their degrees. Note that the receipt of any other graduation information does not constitute approval of your graduation. If you have not received your Senate letter by two weeks before Convocation, you may confirm your status by checking on the Student Information System or call:
- Undergraduates: 778.782.
- Graduate students: 778.782.3042
4. Reserve regalia
- Check which ceremony you are in
- Figure out your gown code (based on your height) at How to reserve your regalia.
- Reserve the correct regalia on the Student Information System.
5. Plan for your ceremony
Check ceremony times, arrival times and parking and what you will wear, as well as professional photography and videotape sources. We’ll take care of the rest.
6. How to cancel your graduation application
- Log into the Student Information System
- Choose the Apply for Graduation option out of the other academics pull down menu
- Click continue
- You will see your application status
- Click on cancel my application
Notes
- When you have successfully cancelled your application, the graduation fee will be refunded into your account.
- The late fee is non refundable.
- The deadline for cancelling your graduation application is the first day of classes of the following term.
See you at Convocation and congratulations on your graduation!