- Start preparing early (one year for courses and program changes; 2-3 years for a new program).
- Review the information on this website before starting to work on new or changed programs and courses.
- Always use the forms and templates on this website so that the most recent version is being used.
- Consult with the Graduate Studies office throughout the process (as early as possible with new programs).
- Submit documents before the deadline date (if possible) for feedback.
- Carefully fill out all required information on forms and templates.
- Have at least two people read through the documents looking for errors before submission.
- Review the entire calendar entry even if changing only one part; a change in wording or number of units may cause a change somewhere else; take the time to consider other revisions that will help update the calendar entry.
- Always list courses on a separate line so that the course can be a live link; capstones, examinations, internships, practicums, co-op courses should all be listed in the calendar entry.
- The program requirements should be summarized in one statement.
- Always specify general units as graduate units if only graduate courses can be used.
- Always specify if general units can come from any academic unit or just specific academic units.
- Always use the current calendar entry when making revisions; do not use a past entry or requirements from the program website.
- Double check the unit totals.
- Course descriptions should be brief and should never begin with phrases such as "This course will..." or "The purpose of this course is...".
- If the grading basis is satisfactory/unsatisfactory, include this in the description.
- If a course is only available to students in a particular program, this should be stated in the prerequisite.
- If a criminal record check is required, this should be added as a prerequisite.
- Double check that a course number hasn't been used before when submitting a new course.
- If the grading basis or units are being changed, include a reason why in the rationale.
- If the course will be combined (cross-listed) with an undergraduate course, include a description of the additional requirements for the grad course; if quite similar, then the courses should be identified as equivalents.
- Library submissions are required for all new courses.
- If a course is being deleted or temporarily withdrawn, double check the program calendar entries for any impact because this course will disappear from the program entries.