FAQs/GA3

Our frequently asked questions list will help with most of your scholarships and awards questions. If you have any other questions that are not addressed on this website, please email dgs-awards@sfu.ca (please be sure to include your full name and student ID).

Please note: We are unable to provide one-on-one advising services in the Office of Graduate Studies and Postdoctoral Fellows.

The Grad Awards and Adjudication System (GA3S or GA3) is an online system where SFU students can apply for merit based graduate awards and scholarships. You can begin by completing a profile, which will populate each of your award applications. You can also receive the status of any submitted award applications, accept or decline awards and review your financial profile.

Access the system using your regular SFU email ID and password: gradawards.sfu.ca.

Reivew the user guide to find out more about GA3S:

How do I apply for an award?

Log on to the system using your regular SFU email ID and password: gradawards.sfu.ca
(If you are a new graduate student, please use your GAID and temporary password from the graduate application system.)

Use the Search tab to find award opportunities. Note that awards only show in the search when a competition is open/ongoing. 

Tip: Add "Dean of Graduate Studies" as a department in your search to see awards that are available university wide.

Can I apply for more than one award in the same competition?

Yes, you can apply for more than one award as long as you are eligible. You will not be able to apply for the same award in more than one department, so be sure to hit the 'Apply' button for the correct department.

I am having technical difficulties and/or received an error message. What do I do?

Summarize the issue in an email to dgsaward@sfu.ca: be sure to add GA3S in the subject line and your full name and student number, if applicable. If possible, send us a screen shot of what you are seeing.

I want to change my referees, what should I do?

You cannot delete or change a reference request, but you can add another.  Note that the reference page instructions will list how many references are required. 

How do I check if my reference has been sent, received and/or completed?

Once you enter your referee contact information and hit the send button, a date and time will display in the sent column.  Once your reference is completed a green check mark will appear on the page. Note that you can submit your application before your referee(s) have completed their portion. 

My referee has not received the email link, or has forgotton about it - what do I do?

You can send a reminder to your referees by clicking on the "Send a Reminder" button in the reference tab of your application

How can I be sure that all of my supporting documents have been submitted successfully?

Supporting documentation and/or addition questions are found on the ‘Checklist’ tab in your award application. You will not be able to submit your application until the checklist tab is complete (indicated by a green checkmark on the tab).

What document file formats and sizes are accepted by the system?

The system accepts word docs and .pdf file uploads with a size restriction of 5 GB per file.

Can I use unofficial transcripts when applying for awards in GA3S?

For awards that are internal to SFU (applied for using GA3S), unofficial SFU transcripts can be used BUT scans of official transcripts from other institutions must be used. For some award competitions you will be asked to send hard copies to your department or to the graduate studies office. 

What do the application statuses and/or competition results mean?

Award application statuses are as follows:

  • In Progress:  you have started but not yet completed or submitted your application
  • Submitted: you have completed and submitted your application
  • Initiated: you have had an application started by a staff member. This usually indicates that you have been nominated for an award
  • Cancelled: the application has been cancelled by you or a staff member
  • Deadline Missed: the deadline has passed and it is too late to submit your application 

Competition Results are as follows:

  • Offered: the award is being offered to you; you need to click ‘offered’ to review and accept or decline the award
  • Not Recommended: you were not successful in the competition for this award
  • Cancelled: your award application was cancelled
  • Ineligible: you have been deemed not eligible for this award
  • Recommended to Ex: your application was recommended to the external agency for final adjudication
  • Not Recommended to Ex: your application was not recommended to the external agency

What if I need to make changes to an application that has been submitted?

Because the adjudication process for award applications occurs quite quickly after the submission deadline, changes to submitted applications are usually not possible or recommended. If there is an error (ie, incorrect document upload) please contact the department to which your application was submitted. 

How long will it take to see the competition results?

Award competition timelines vary; we recommend logging into GA3S once a week to see new award opportunities and/or competition results. 

Will I be notified if my application for funding has been successful?

The system will send an email to your SFU email account (or your preferred account as listed on gosfu.ca) to let you know your competition result has been posted. Awards are accepted through GA3S. 

How do I accept, decline or defer an award?

Most graduate awards offered through the Office of Graduate Studies and Postdoctoral Fellows are offered and accepted through GA3S.

  • Login to the system and click the My Applications tab.
  • If you have been offered an award, you will see a link called Review Offer. 
  • Click on Review Offer and the details of your award will appear. 
  • You can then Accept or Decline your award.
  • If you need to defer your award, please contact your department. Be sure to include your student number, if applicable.

Private Awards Questions

I cannot find a private award that I want to apply for listed under my department on GA3. What do I do?

Make sure that you apply for an award in the correct Department on GA3. In most cases, this is the Department that you will be enrolled in when the award is paid to you. In other cases, you may be eligible for an award that is adjudicated in a different department.

Make sure that you check the award list (pdf) and award's terms of reference carefully for eligible departments that can hold the award.

If you cannot find an award under your department on GA3, then that award may not be available this year, or your department may not be accepting applications for the award. In that case, you can check with your department staff to make them aware of your interest in a particular award. Make sure that you apply to the correct Department or your application may not be considered.

Tip: Add "Dean of Graduate Studies" or "Centre" as a department in your search to see awards that are available university-wide.

Where do I find more information about the documents I need to submit with a private award online application?

Each private award has specific criteria and documents that you need to submit on GA3. Additional information about the required documents can be found on the specific award's terms of reference.

Please note that you need to submit all the documents required for each private award on your GA3 application; otherwise, this may not be considered. Make sure that your application is complete before submitting this online.