DGS blog

September 12, 2018

September Update for Graduate Students

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This monthly update is sent to SFU graduate students and postdoctoral fellows.

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Awards Timelines 

Important Info on Awards
Scan ahead so you have time to prepare! Keep a running list of awards in your personal calendar; if you've missed this year's deadline, the award will come up again next year.

See our Fall Awards Timeline.

Fall 2018 External Doctoral Scholarships Roundup: A list of external doctoral scholarships

External Postdoctoral Fellowships Roundup: A list of external fellowships for postdoctoral fellows

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Graduate and Postdoctoral Studies Awards

Awards available through Graduate and Postdoctoral Studies (GPS):

  • Graduate Fellowships, up to $6500, deadlines vary, search GA3 to see availability
  • Travel Research Awards, primarily intended to support the travel component of the scholarly activity of graduate students related to their research, deadlines October 1, 2018
  • External Dissertation Awards, recognize students who are graduating with outstanding thesis dissertations at master's and doctoral levels
  • Tri-Agency Awards (CIHR, NSERC & SSHRC) - Visit the Award Holder Resources page on the Scholarships and Awards section of our website to find out how to accept, defer, interrupt your award payments.

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Simon Fraser University Awards

Graduate awards available through other SFU units:

  • Bursary, supplemental source of funding for students with demonstrated financial need. Deadline: September 14, 2018
  • Banting Postdoctoral Fellowships,$70,000 for postdoctoral students who positively contribute to Canada's economic, social and research‑based growth. Deadline: September 19th, 2018 for full application
  • Ebco/Eppich Graduate Scholarships, open to students registered in various departments, as long as their research projects are related to Intelligent Systems. Deadline: October 13, 2018
  • GSS Professional Development Grants, $499 for graduate students presenting at conferences or engaging in field research. Deadline: November 1, 2018 for travel occurring between December 1, 2018 - March 31, 2019
  • SFU Central Open Access Fund, to help publish work in open access journals, up to $2500/article

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External Awards

Graduate awards available through external agencies:

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Mitacs Awards

  • Mitacs Accelerate, supports collaborative research between grad students or postdocs and non-academic partners, including industry and eligible not-for-profit organizations. You can create your own research partnership, paid at $10–15,000 per term. The program is open to all academic disciplines, applications are non-competitive. Apply anytime.
  • Mitacs Accelerate International, up to $15,000 for research with a company anywhere in the world. Apply anytime.
  • Mitacs Elevate,  $55,000 per year award for a customized research management training program, along with a two year research project with a non-academic organization. The program is open to all academic disciplines. Multiple rolling deadlines a year.
  • Mitacs Globalink Research Awards provide $6,000 travel funding for research collaborations of 12-24 weeks at a university in any of Mitacs’ partner countries. Learn more about eligible destinations and award details. Multiple rolling deadlines a year.

Questions about anything Mitacs-related? Please email SFU’s Mitacs rep Allison Brennan at mitacsbd@sfu.ca. Allison is available to meet at any of SFU's campuses.

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Recognition Awards

  • Awards for Excellence in Teaching, All continuing full and part-time faculty members (tenured and tenure-track professors, lecturers and lab instructors) who have taught a minimum of 5 years in a continuing position at Simon Fraser University are eligible for the awards. Nominations may be made by SFU students, alumni and/or faculty. To make a nomination, please write or email to vpacad@sfu.ca; deadline: October 15, 2018

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Student Jobs

Student Jobs Roundup
We track on-campus student job postings and collect them in blog posts. Many student jobs come up with very short notice, so we only have enough time to post them to the graduate students' Facebook group.

SFU Temp Pool and Student Temp Pool
SFU's Temp Pool and Student Temp Pool provide employment opportunities for SFU students. See also all SFU job postings, and subscribe to receive job alerts.

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Jobs Roundup

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Volunteering Roundup

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Mitacs Opportunities

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Mitacs Events

Mitacs Training
These workshops provide grad students and postdocs with career-ready skills. These full one- and two-day workshops are facilitated by professionals in the field and are free to current grad students and postdocs. Check out the calendar to learn more about upcoming workshops.

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Teaching and Learning Centre Programs

Instructional Skills Workshops, October 6-8, 2018
The internationally recognized Instructional Skills Workshop will be offered three times in August. Explore teaching practices that can boost effectiveness for both new and experienced instructors. Apply before September 14, 2018.

Private Voice Sessions, Mondays, September 17–December 3, 2018
Private voice sessions are an opportunity for faculty members and instructional staff to work with Sanders Whiting, the TLC’s teaching enhancement specialist for voice, on public speaking skills. Open until filled.

Teaching Dossiers for Graduate Students and Postdoctoral Fellows, November 6, 2018
Are you planning to pursue a career as a tenure-track faculty member? If so, then you will need to prepare a teaching dossier at some point in order to document your teaching approaches, experience and effectiveness in the classroom. Open until filled.

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Research Commons

Graduate Space
The Research Commons space on the 7th floor of SFU Burnaby's W.A.C. Bennett Library is exclusively accessible to graduate students, faculty, and postdoctoral fellows by a door access punch-code which is regularly changed. The space is equipped with wireless internet access, PC and Mac workstationsbookable group rooms, and areas for discussion and relaxation.

Individual Consultation
Need one-on-one help? SFU graduate students are encouraged to book consultations with Research Commons staff and partners. If you have a general question, contact research-commons@sfu.ca.



Scholarly Communication, EAL/ESL

  • How to publish with IEEE:
    Tuesday, September 18, 2018 - 10:00am to 11:30am - Surrey, Podium 2, Rm 2710
  • Let's Talk!:
    Tuesday, September 18, 2018 - 1:30pm to 2:30pm
    Tuesday, September 25, 2018 - 1:30pm to 2:30pm
    Tuesday, October 2, 2018 - 1:30pm to 2:30pm - Burnaby, West Mall Centre, CELLTR, Rm 1390

Research Software, Research Data Management


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Co-operative Education

Job Search Success
This is an online professional writing and intercultural communication course. You will improve your resume and cover letter while learning how to communicate in today's multicultural workplace; a skill employers look for today. Cost: $20; non-refundable after the start of the course. JSS is offered every semester; find registration dates on myExperience.

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Miscellaneous Programs

TA/TM Well-Being Project
Teaching Assistants and Tutor Markers have a unique university experience as they juggle life as both a student and a teacher. The TA/TIM Well-Being Project supports TAs and TMs to enhance their own well-being and offers helpful strategies to create conditions for well-being within labs and tutorials.

Studying at SFU Surrey Campus and feeling stressed/anxious? Join the Y-Minds Program
Y-Minds is a free, 7-week low-barrier group counseling program for youth (age 18-30) to help manage stress, worries and anxiety. Learn how to cope with stress, worry, low mood and low energy, and connect with others going through similar experiences. Join the information on September 26th or October 3rd at the SFU Surrey campus to learn more, and check out Youth Mindfulness Group for more information.

New & Young Worker Health & Safety Orientation
The New & Young Worker Health & Safety Orientation is a mandatory workshop for all new employees hired to perform work at SFU. This includes TAs, TMs, RAs, postdocs, and event staff. Topics such as hazard and incident reporting, roles & responsibilities, worker rights, health & safety committees, emergency response, working alone and workplace bullying & harassment will be covered. Online version available.

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Dates for Fall Term

September 14
End of Bursary application period (bursaries are awarded based on financial need; international students are eligible)

September 17
Last date to opt out or change your coverage in the Graduate Health Plan (TENTATIVE see studentcare.ca for details).
Last day for graduate students to enroll through self-service (late enrollment deadline)
Last day to drop with 100% refund of tuition. For refunds on U-Passes, please refer to the U-Pass website.
Last day to change from credit to audit grade basis.
Tuition and fees are due and payable.  Every month after this date, a 2% penalty will be calculated and posted to your student account.

September 24
Last day to drop with no notation on transcript

September 28
Last day to drop with 75% refund of tuition. No refund of ancillary fees.  Last day for receipt of grades deferred from the summer term.
Only applicable to new international students: Last day to opt out of Guard.Me@SFU (see medical insurance deadlines)

October 4-5
Convocation for students who completed in Summer 2018. See www.sfu.ca/convocation for more information.

October 8
Thanksgiving Day. University closed.

October 31
Last day for a 50% refund of tuition for term withdrawals (and course drops for unit fee students). No refund of ancillary fees.

See all the Dates and Deadlines for Fall 2018.

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Student Resources

At Simon Fraser University:

External Resources:

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In the News

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Contest Roundup

#MadeBySFU 2018 Competition
#MadeBySFU is a competition that celebrates SFU makers and product entrepreneurs. All competitors will showcase and sell their product at the fair and will be judged for a number of prizesApplications open August 20th – September 16th at 11:59PMApply now!

Epic Summer Photo Contest: 3 Photo Contests - 1 Summer
Announcing winners of the Epic Summer Photo Contest.

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Reading Roundup

Want More Academic Readings?
If you're planning a career in academia, you're eligible for a free subscription to University Affairs.

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Events for International Students

International Graduate Teaching Assistants Program
The International Graduate Teaching Assistants Program is specially designed for teaching assistants and graduate students who speak English as an additional language and helps with their academic communication and teaching skills. It is available as a 3-session or 10-session program. Registration for the fall term is now open. Check out what past participants say about the program!

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International Services for Students

SFU International's Weekly Newsletter
All international students receive a weekly newsletter from International Services for Students.

SFU ISS Resources
Handouts available to answer your questions: Resources for New Graduate Students and Medical Insurance – Frequently Asked Questions. See all of their Resources and Handouts.

International Student Advising
International Services for Students offers in-person advising on all three campuses. You can also contact them by phone or e-mail.

Global Community Mentorship Program
The Global Community Mentorship Program (GCMP) is a student-led volunteer program that connects new students with current SFU students. Our mission is to provide students with enriching cultural experiences, support their transition to Canadian life and introduce them to the SFU community.

The Connected Globally and Adjusting Locally Group
The Connected Globally and Adjusting Locally Group provides students from international pathways with practical skills that will support their growth and success during their time at SFU.

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Resources and Information

International Graduate Student Coordinator
Need help and don’t know where to start? Connect with Tomke Augustin, International Graduate Student Coordinator. You can find her in the Graduate and Postdoctoral Studies CAPE Office (MBC 1500). Drop-ins welcome! You can also connect with her via e-mail at gradintl@sfu.ca or at 778-782-9284.

Career Services Support for International Students
Are you planning your career after grad school? Career Services offers international student career support on Burnaby campus. Drop by to get advice from international career peer Prithi on resumes, cover letters, interviews and jobs on campus.

Health & Counselling for International Students
Studying in a new country has many challenges. Whether you're looking for assistance with managing school stress, finding housing, understanding documents or Canadian services, the Transition Case Manager is available for one-to-one support. Learn how to make an appointment.

Connected Globally & Adjusting Locally, Wednesdays, 2:00-3:30 PM
The Connected Globally & Adjusting Locally group provides students from international pathways with practical skills that will support their growth and success during their time at SFU. Drop-in; no registration required!

EAL/ESL Support Services for Graduate Students
If English is not your first language and you would like to improve your written and spoken proficiency, CELLTR has put together a roundup of free support services available at SFU.

SFU Tandem
SFU Tandem is a free, 8-week language exchange program that gives students, faculty and staff the opportunity to enhance their language skills through informal dialogue related to interesting topics.

Passport Stamp Update
The Canada Border Services Agency (CBSA) no longer stamps all passports at airports with Primary Inspection Kiosks, including Vancouver International Airport (YVR). If you require a stamp, you will need to request one.

US Travel Ban
SFU Student Services has a website for students (and prospective students) affected by the US travel ban including travel advice. 

Islamophobia Hotline
Call the Islamophobia Hotline for free confidential legal advice if you feel that you have been discriminated against, harassed, or faced violence because you are Muslim or are perceived to be Muslim.

Protect yourself from fraud
Protect yourself from fraud by finding out how to prevent fraud and how to report those who commit it.

Recommended Readings

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International Postdoctoral Fellows

Citizenship and Immigration Canada has a number of Permanent Resident (PR) programs for international graduates who wish to remain in Canada permanently. These programs include:

If you have any immigration related questions, please email Alina Roman, Postdoctoral Fellow Coordinator and Immigration Consultant, at gradintl@sfu.ca. Alina is also available to meet you at the Burnaby campus.

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Student News and Resources

SFU Indigenous Graduate Student Coordinator (IGSC), Denver Lynxleg: New location on Burnaby mountain
BOOZHOO! Denver Lynxleg is the Indigenous Graduate Student Coordinator (IGSC), She is on campus every Tuesday and Thursday to support Indigenous students’ transition into graduate studies and enhance current Indigenous Graduate Students' holistic academic path through mentorship, workshops, and as a resource mediator. She is honoured to be a visitor on the traditional and unceded territories of the the xʷməθkwəy̓əm, Skwxwú7mesh, and Səl̓ílwətaɬ peoples, on whose traditional territories SFU’s three campuses stand. 

  • Hours: 9-5 pm Tuesday and Thursday
  • Office: Burnaby campus AQ 6085

To book an appointment: call 778-782-9222 or e-mail gsindig@sfu.ca

SFU’s Office for Aboriginal People’s Newsletter
Subscribe to the Office for Aboriginal People’s Newsletter to learn more about SFU Indigenous-related events, announcements and important dates. Read the latest issue here.

Indigenous Mentorship Network of the Pacific Northwest Newsletter
Subscribe to the Indigenous Mentorship Network of the Pacific Northwest Newsletter to learn more about the latest Indigenous-focused headlines, events and training, funding and job information, as well as resources and other unique opportunities. Subscribe here.

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Events and Opportunities

Indigenous Women's Stories of Journeying Through University Towards Their Career
Indigenous female post-secondary graduates, we need your voice. We are looking to identify how post-secondary institutions can increase indigenous female student population, retention and graduation.

Please join us to participate in an individual interview or sharing circle. We would love to hear about your experience succeeding in university and transitioning into your career. Recent graduates from the University of Calgary, Mount Royal University, and Simon Fraser University are welcome to participate. In gratitude, participants will receive a gift card. Please contact us if you are interested in participating.

Research Project Contacts:

Beginning with the Seventies: Collective Acts, September 4-December 2, 2018
Beginning with the Seventies: Collective Acts is curated by Lorna Brown and is the third of four exhibitions based upon the Belkin Art Gallery’s research project investigating the 1970s, an era when social movements of all kinds – feminism, environmentalism, LGBTQ rights, Indigenous rights, access to health services and housing – began to coalesce into models of self-organization that overlapped with the production of art and culture. Collective Acts, which taps into the generative potential of archival research by artists into experiments with collective organizing and cooperative production, presenting new work by Dana Claxton, Jeneen Frei Njootli and the ReMatriate Collective, Christine D’Onofrio and Heather Kai Smith, alongside work by Salish Weavers Guild members Mary Peters, Adeline Lorenzetto and Annabel Stewart. Learn more here.

Local Threads exhibition and workshops, September 17-29, 2018
There will be images, objects and artefacts from the work unfolding primarily in Means of Production Garden and Trillium North, where crops are grown for basketry, cloth, dye, tool making and musical instruments; as well as workshops and interactive events throughout the course of the exhibition.

NCCHPP and NCCAH Webinar: “Structures of Indifference: An Indigenous Life and Death in a Canadian City”, September 21, 2018 (10:00 am -11:30 am PST)
Presented by Dr. Mary Jane Logan McCallum, Professor of History, University of Winnipegand Dr. Adele Perry, Professor of History, Professor of Gender and Women's Studies, University of Manitoba.

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Scholarships and Awards

The Aboriginal Community Engagement AwardSeptember 14
Awards valued at a maximum of $5000 per year, are available to full-time graduate Aboriginal students. For further details on other funding opportunities and Financial Aid and Awards supports available to Aboriginal students, please visit here.

Indspire's Building Brighter Futures ProgramNovember 1
Indspire is offering a number of bursaries and scholarships to Indigenous students studying in graduate degree programs. These awards are available to Indigenous students studying within Canada, however graduate-level studies outside of Canada will also be considered. Application deadlines are February1, August 1, and November 1, and of every year.

Indigenous Gender and Wellness Travel Award WebinarNovember 8
Open to Indigenous students and allies who have an idea or potential project related to gender that could improve wellness in their community.

SSHRC Indigenous Research Capacity and Reconciliation-Connection Grants
Grants of up to $50,000 for 6 months for applicants affiliated with First Nations, Métis and Inuit not-for-profit organizations, as well as with other not-for-profit organizations or Canadian postsecondary institutions.

Aboriginal Ambassadors in the Natural Sciences and Engineering Award
Up to $5,000 grant for Aboriginal students and fellows to promote interest and participation in the natural sciences and engineering by visiting Canada’s Aboriginal communities and schools and sharing their research and education experiences or participating in science promotion events and activities; no deadline

Indigenous Graduate Student Travel Award
The Indigenous Graduate Student Travel Award provides financial support for Indigenous graduate students to present their research at academic conferences. Students can only apply for the Indigenous travel award once per academic year. Indigenous graduate students may apply for this fund before conferences to pay for their conference fees and/or travel costs in advance. Disbursements of up to $1000 may be applied for in each academic year (starting September 1 of each year). For more info connect with Denver Lynxleg, Indigenous Graduate Student Coordinator gsindig@sfu.ca

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Graduate Student Society News and Events

Volunteer Opportunities
The GSS is actively seeking volunteers among our members to serve on our Benefit Plan and Governance Committees. If you have any further questions or are interested in this opportunity, please contact the Executive Director, Pierre Cenerelli (pierre.cenerelli@sfugradsociety.ca).

Discounted Playland Tickets
Grad Playland and PNE discount tickets are back! SAVE $5 on season passes and $3 on one-day passes. Email info@sfugradsociety.ca from your SFU grad email with subject "Tickets" for your discount code!

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Simon Fraser University Events

On campus:

  • SFU StreetFest: 12:00 - 7:00 PM September 14th, University High Street, Burnaby campus
  • Yoga for the Mind, 9:30 - 10:20 AM Wednesdays and Fridays, Loren Davis Complex at Burnaby campus, continuous
  • Veggie Lunch, Tuesday/Wednesday/Thursday at the Burnaby campus, continuous
  • Freezie Fridays, 12 PM at Burnaby campus, continuous
  • Scientific Programming Study Group at SFU: Weekly meetings for peer-facilitated study-sessions dedicated to building a community of SFU researchers who perform computational data analysis as part of their academic work. Meetings every Tuesday at 3 pm in the Research Commons (see their videos). All welcome, regardless of level.

Off campus:

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Events Around Metro Vancouver

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Calls for Proposals/Participants

#MadeBySFU 2018 Competition
#MadeBySFU is a competition that celebrates SFU makers and product entrepreneurs. All competitors will showcase and sell their product at the fair and will be judged for a number of prizes. Deadline: September 16, 2018

Et Al III: The Ultimate Bar Science Night
You like science? You like drinking while sciencing? Curiosity Collider, Nerd Nite Vancouver and Science Slam Canada are hosting Et Al III: The Ultimate Bar Science Night. It is a great ice breaker event for anyone who like to know about the bar science nights in Vancouver and be connected within this community. Deadline: September 18, 2018

MOSAIC Immigrant Professionals Conference
MOSAIC is hosting an Immigrant Professionals Conference. International students as well as spouses/partners who are looking to expand their networks are welcome. Deadline: September 29, 2018

23rd Annual Spring TA/TM Day: Call For Proposals
TA/TM Day addresses teaching and technological skills that are essential for you as a teaching assistant or tutor-marker. Don’t miss this opportunity for peer-based support. Come share your teaching strategies and best practices, your challenges and successes, your fears and concerns in a supportive environment that encourages your participation. Sessions will be facilitated by some of SFU's most experienced and skilled TAs and TMs. Deadline: October 5, 2018

SFU's Student Experience Initiative
The Student Experience Initiative (SEI) aims to enhance the experience of students by developing high-impact opportunities for engagement with the SFU community. Visit https://www.sfu.ca/vpacademic/SEI.html to learn more and learn about the various ways you can participate.

Interact Arbutus Greenway Study
Vancouver’s Arbutus Greenway project is transforming a historic railway into a vibrant corridor for people to walk, cycle, roll, and connect. Will its development make the city a happier and healthier place to be? We’re uniting hundreds of Vancouverites to find out.

TED Fellows Program
The TED Fellows program provides transformational support to a global community of 450+ innovators who are collaborating across disciplines to spark positive change around the world.

Beyond citations: from academia to the workplace
The Canadian Centre for Diversity and Inclusion (CCDI) invites graduate students to submit an executive summary of their research to be published on the CCDI website. Research could include a thesis, a chapter, a report, or any other previous publications. Successful applicants will be awarded a one-year CCDI individual practitioner subscription (value: $199).

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