Procedure for Final Examination Duplicating

DEADLINE: ONE WEEK BEFORE THE DATE OF EXAMINATION

If this deadline is not met, SFU Document Solutions cannot guarantee that printing will be completed before the examination date.


For Examination Period please check with Student Services


SECURITY:

All examination papers must be hand delivered to a member of staff in Document Solutions in a special ‘Final Exam’ manila envelope in order to guarantee the security of the examination content. Any examination which has been delivered in the mail or dropped on a desk without being properly signed into the register will be noted as "Security of Content Not Guaranteed" and may be returned to the department without being printed.


SUBMISSION:

In the 9" X 12" ‘Final Exam’ manila envelope, place the examination which should be on white paper, 8 1/2" X 11" to be printed along with the WebCRD Order Receipt and seal the envelope. On the outside of the envelope please print the following information:


  1. Course name and number
  2. Number of pages
  3. Number of copies required
  4. Date of the examination
  5. Date required for pick up
  6. Work Order number or WebCRD Job Ticket number

DEPARTMENTAL REPRESENTATIVE:

For security reasons please designate only one or two staff members for delivery and pick up of examination. If the person who requests to sign out an examination is unknown to the staff in Document Solutions identification will be required before the examination material will be released.

SIGN-IN PROCEDURE:

When the departmental representative brings the examination envelope to Document Solutions a member of the department will sign it in.


PRINTING:

The examination copies will be printed on colour paper (not on white except where specified by examiner), preferably on letter size, 8 1/2" X 11". Each examination will be individually wrapped and will be securely stored until claimed by the departmental representative. The originals will be kept in Document Solutions until all the examinations are over. Then they will be returned to the appropriate departments.

SIGN-OUT PROCEDURE:

The designated departmental representative will be telephoned when the examination is ready for sign out and pick up. The wrapped examination will be given to the departmental representative after the examination has been "signed out".


SAMPLE

of ‘Final Exam’ Manila 9" X 12" Envelope.


sample