Frequently asked questions

If you have a question about faculty member funding, please take a look at the common questions below and see if you can find the answer you need. Otherwise, please contact Beverly Neufeld, Research Grants Facilitator if you require further assistance.

Support for grants

What is a grants facilitator?

Research grants facilitators work with FASS researchers to develop competitive research grant applications. In addition to keeping track of new developments and opportunities for funding, they guide researchers in selecting the best grant programs to apply for, read draft proposals and provide detailed feedback, and support all aspects of developing a strong application.

Research grants facilitators are available for consultation during workshops, in one-on-one meetings (by appointment or on a drop-in basis), on the phone, and via e-mail.

Who is my grants facilitator?

The research grants facilitator for the Faculty of Arts and Social Sciences is Beverly Neufeld, PhD.

Contact: Beverly Neufeld
Phone: (778) 782-7146

The associate research grants facilitator for FASS is TBD.

Research grants facilitators are available for consultation during workshops, in one-on-one meetings (by appointment or on a drop-in basis), on the phone, and via e-mail.

When should I contact the Office of Research Services (ORS) instead of a grants facilitator?

Contact research grants facilitators for assistance in developing competitive research grant applications, selecting the best grant programs to apply for, and building interdisciplinary, interdepartmental, and inter-university research teams.

Contact the Office of Research Services (ORS) for assistance in obtaining and administering financial support for research. For example, you may contact the ORS with questions about application processes, eligibility and the SFU Signature Sheet.

Who signs my grants?

Research grant applications typically require a combination of applicant and institutional signatures, most often from: the applicant, their department/program chair, the FASS associate dean of research; and the SFU Office of Research Services (ORS).

SFU typically requires these same signatures on the SFU signature sheet but since granting agencies have specific requirements for different competitions, other signatures are at times required: consult ORS if you are uncertain about who should sign.

Finding a grant

What grants am I eligible for?

SFU generally administers research grants and contracts only on behalf of faculty members. See the Office of Research Services (ORS) for details on eligibility, and consult SFU Policy R 10.01, External Research Grants and Contracts. Also contact the FASS research grants facilitators for help with finding funding for your research.

Is there SFU funding available for my research?

The SFU Office of Research Services maintains a list of SFU grants and includes eligibility information, deadlines, forms and instructions.

How can I find out about funding opportunities?

The Office of Research Services maintains a database of funding opportunities. You may sign up to receive email alerts for research funding opportunities.

Applying for a grant

When is the next deadline?

You can check upcoming deadlines here.

What is an internal SFU deadline?

SFU internal deadlines are set by the Office of Research Services (ORS) and allow time for review and revision of grant applications before submission.
Typically, internal deadlines are three business days in advance of the funding agency’s external deadlines. You may also sign up to receive email alerts for research funding opportunities, including SFU internal deadlines.

How much overhead does SFU charge for research grants?

SFU does not charge researchers overhead on grants awarded by Canada’s National Granting Councils. Instead, SFU receives an annual grant from the Research Support Fund for indirect costs of research based on the average level of funding received over the previous three years from Canada’s National Granting Councils and Networks of Centres of Excellence.

For research funded by other sources, including research or contract agreements, SFU does seek to recover indirect costs; details are available from SFU’s Office of Research Services (ORS). Frequently asked questions about indirect costs are listed at the Office of Research Services (ORS).

Will the grants facilitator write my grant application?

No. The research grants facilitators will work with you to develop a competitive application. They will read your draft proposals and provide feedback to improve your applications and support all aspects of developing a strong application.

How do I submit my grant application?

Major grant programs typically require e-submission. SSHRC Insight Grants, NSERC Discovery Grants, and CIHR Operating Grants are all submitted via the internet, for example. Consult individual program requirements, or the FASS research grants facilitators or/and the SFU Office of Research Services (ORS) if you are uncertain about how to proceed.

Note that most research grant applications—including e-submissions—require applicant and institutional signatures (usually from the applicant, their department/program chair, the FASS associate dean of research, and the SFU Office of Research Services (ORS).

SFU typically requires these same signatures on the SFU signature sheet but since granting agencies have specific requirements for different competitions, other signatures are at times required: consult the FASS research grants facilitators or/and ORS if you are uncertain about who should sign.

Money and budgets

What percentage of grants goes to the PI?

100 per cent of research grants awarded by Canada’s National Granting Councils goes to researchers. Research grants and contracts supported by other sources may be subject to recovery of indirect costs (overhead); see SFU’s Office of Research Services (ORS).

Can I "buy out" my teaching time using research grant funds?

Some funding agencies provide salary replacement funds to protect research time and "buy out" teaching responsibilities. According to SFU policy the minimum cost of one regular course buy-out is 12 per cent of annual salary. A faculty member normally may not buy out more than one course in any academic year, and buy-outs require the approval of the department chair and faculty dean.

What are SFU rates for hotels, food and other subsistence costs?

The SFU travel policy lists standard university rates for travel and subsistence costs, and for hotels, meals and other travel-related costs.

What's the SFU rate for research assistants?

Amounts for student stipends are available from SFU’s Office of Research Services.

Amount for student hourly wage rates are available on FASS budget guidelines.

Who is available to help me with my budget?

The research grants facilitators provide guidance and advice on completing budgets, and have sample budgets from a number of funding programs.

Should I apply for the maximum amount available?

The amount you request should be determined primarily by your research needs. Your research grants facilitators can help you work out the optimal request based on research needs and the history of the granting agency.

Now that I have a research grant, how do I get my money?

When you receive a grant award letter you should scan and email it to the Office of Research Services (ORS) which will follow up with you to ensure that all necessary forms are complete (including, for example, research ethics approval) in order to set up a research account.

Once an account is set up, faculty typically work with their department/program managers to access their research funds; financial administration/reporting on research funds from external sponsors is managed by Research Accounting.

SSHRC, NSERC and CIHR

Click here to access Tri-Agency: Open Access frequently asked questions.