Policies
As noted on our homepage, the purchase of goods and services at SFU is the responsibility of Procurement Services. While there are specific exceptions (notably library, facilities, and bookstores), you should assume that procurement policies apply to you. These policies apply to all SFU purchases for goods and services, including capital expenditures.
Procurement Services works to ensure that SFU obtains the best value for its expenditures while ensuring that all engagements and processes are characterized by the highest level of institutional and personal integrity; that the procurement process is open, transparent, and fair; that all practices comply with Canada’s competitive bidding laws and trade agreements; and that all qualified vendors are given the opportunity to compete for bids for which they are qualified.
Along with the specific policies and regulations that apply to purchases depending on their type and cost, please note that for any purchase of goods or services only duly authorized individuals can commit the university to supply agreements or purchase orders. Where a commitment is made in the name of the university without the proper authorization, the financial obligation will be with the person making the commitment and not the university. The list below provide the primary policies and regulations governing the procurement of goods and services at SFU. If you still have questions, please contact your Procurement Officer.
Policy |
Description |
Describes policies governing if and how equipment may be transferred when faculty move from one institution to another. |
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Describes policies around petty cash purchases. |
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Describes policies around travel and business expenses. |
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Describes acquisitions for which a Purchase Order is neither required nor appropriate. |
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Provides guidance for determining when an Independent Contractor can provide services to the University. |
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General overview of purchasing policy as it applies to the procurement of goods and services at SFU. |
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AD 11.10: Reporting and Disposal of Surplus Equipment and Material |
How to handle surplus equipment and material. |
Defines how the University seeks to do business with organizations that manage their affairs in a manner consistent with the University’s values and commitments. |
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Policies around signing authorizations. |
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Describes the University's policies around conflicts of interest. |
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Defines SFU's approach to sustainability. |