Archived Go Live News and Information

Chart of Accounts and FINS 9.2 Upgrade Project Go Live Schedule and Deadlines

Your assistance is requested to ensure we have a smooth implementation of the new Chart of Accounts and FINS 9.2 Upgrade on October 3, 2016. This communication serves as reference to assist you in planning and scheduling your individual and departmental tasks.

Why are we implementing a new Chart of Accounts?

The University’s Chart of Accounts is more than 25 years old and no longer meets our financial management and reporting needs. As an update to a new version of our Financial Information System (FINS) was required, it was determined to implement a new Chart of Accounts within the same project.

Key impacts 

Early month end close

The September month end is closing early. Any transactions that are not processed in the September financials based on the following cutoff dates should be coded using the new Chart of Accounts structure either on the revised forms or using the new stamps provided to your department.

Systems Impacted

FINS (Financial Information System) including expense claims and purchasing requisitions. FINS will not be available Wednesday, September 28 through Monday morning, October 3.

HAP (HR and Payroll). HAP will not be available to the Community from Wednesday, September 28 through Monday morning, October 3.

SIMS (Student Information Management System). SIMS will not be available from Sunday, October 2 from 4:30 pm through Monday morning, October 3.

IFPBS access will be removed for all users in preparation for the new Chart of Accounts structure and the Hyperion Planning system launch.

FAST will be changed to display financial information in the new Chart of Accounts format.

Many third party systems that use chart of accounts information will be revised during the Go Live period.  The project has been working with each department and IT support groups individually to establish the go live schedule for their systems.  A listing of these systems can be found at: http://www.sfu.ca/content/dam/sfu/finance/financeprogram/communications/Website%203rd%20Party%20List%20-%202%20Aug%202016.pdf.

 

Tips

1. Post your September transactions as soon as possible to ensure they can be processed prior to Go Live cutoff dates.

2. If you have transactions that do not need to be processed before October 3, 2016 – use the revised forms and stamps so they are received using the new Chart of Accounts structure and values.

3. From September 23 to October 3, we are unable to create new project ID’s. A new governance process (and forms) to request changes to the Chart of Accounts will be implemented on October 3rd.  These will be stored on the Finance Chart of Accounts website: http://www.sfu.ca/finance/COA-Landing-pg.html. No other chartfield values (Departments, Objects, and Programs) will be updated until October 3, 2016.