Use of Pre-Classified Job Descriptions (APSA & Excluded)
When to use Pre-classified Job Descriptions:
The University encourages the use of pre-classified job descriptions where a pre-classified job description appropriately characterizes the responsibilities and qualifications required in a position.
When using Pre-classified Administrative and Professional Job Descriptions:
Supervisors should prepare role specific advertisements and use role specific business titles for recruitment purposes that are consistent with the responsibilities and qualifications of the pre-classified job description.
How to find and use a Pre-classified Job Description:
- Review the Job Family Names.
- Select a Job Family Name and review the related Job Function descriptions.
- Select the appropriate Job Function description.
- Review the pre-classified job description(s) available and if appropriate, choose a job description.
- Where appropriate, complete department or job specific information in the pre-classified job description and submit the job description to your Human Resources Advisor along with the applicable supporting documents (e.g., to create and recruit for a new temporary or continuing position or re-evaluate and reclassify a continuing position, etc.).
Benefits of using Pre-classified Job Descriptions:
- Ensure employees performing characteristically similar work in different departments across the University are equitably compensated.
- When used within an entire business operation, clearly and objectively assist employees in delineating differences in pay levels between peer positions, provide a clear understanding of available career options, and provide timely recognition in pay to employees assuming increased responsibilities on both a temporary (temporary assignments) and continuing (reclassifications) basis.
- Can be used as a tool for demographic workforce profiling, planning and organizational development.
- Reduce supervisory time writing and maintaining detailed position specific job descriptions and perceived and real classification inequities that result from such a large and diverse group of supervisors writing job descriptions across the University.