Use of Pre-Classified Job Descriptions (APSA & Excluded)

When to use Pre-classified Job Descriptions:

The University encourages the use of pre-classified job descriptions where a pre-classified job description appropriately characterizes the responsibilities and qualifications required in a position.

When using Pre-classified Administrative and Professional Job Descriptions:

Supervisors should prepare role specific advertisements and use role specific business titles for recruitment purposes that are consistent with the responsibilities and qualifications of the pre-classified job description.

How to find and use a Pre-classified Job Description:

  1. Review the Job Family Names.
  2. Select a Job Family Name and review the related Job Function descriptions.
  3. Select the appropriate Job Function description.
  4. Review the pre-classified job description(s) available and if appropriate, choose a job description.
  5. Where appropriate, complete department or job specific information in the pre-classified job description and submit the job description to your Human Resources Advisor along with the applicable supporting documents (e.g., to create and recruit for a new temporary or continuing position or re-evaluate and reclassify a continuing position, etc.).

Benefits of using Pre-classified Job Descriptions:

  • Ensure employees performing characteristically similar work in different departments across the University are equitably compensated.
  •  When used within an entire business operation, clearly and objectively assist employees in delineating differences in pay levels between peer positions, provide a clear understanding of available career options, and provide timely recognition in pay to employees assuming increased responsibilities on both a temporary (temporary assignments) and continuing (reclassifications) basis.
  • Can be used as a tool for demographic workforce profiling, planning and organizational development.
  • Reduce supervisory time writing and maintaining detailed position specific job descriptions and perceived and real classification inequities that result from such a large and diverse group of supervisors writing job descriptions across the University.