Student Temporary Pool

SFU's Student Temporary Pool provides employment opportunities for qualified SFU students registered in credit courses in the semester of employment. SFU students are given priority in hiring for temporary part-time clerical, secretarial and technical positions in the Canadian Union of Public Employees (CUPE), Local 3338 employee group throughout the University. Part-time means less than 35 hours per week, but students in the pool are typically available for a minimum of three, 3 hour shifts per week. All assignments from the student temporary pool have a duration of 3 months or less.

Note: Temporary positions which are over 3 months in duration are posted for a minimum of five working days at Job Postings and are filled through competition. Each posting contains information on how to apply for the positions. New postings are placed on the website on Tuesdays and Thursdays. Registered, qualified students also receive priority in hiring for posted temporary part-time positions.

Students working through the Student Temporary Pool play a significant role in fulfilling the temporary staffing needs at the University's three campuses - Burnaby, Vancouver, and Surrey. These needs arise due to peak periods of demand, work overload, vacation, sickness, staff vacancy, or special projects. Some of the work assignments can be planned well in advance of the work start date, but many of the assignments are a response to an urgent need and require students to be available on short notice.

Students can be part of the Student Temporary Pool and simultaneously apply for posted positions. Students accrue seniority while working in CUPE bargaining unit assignments and can compete as internal candidates for posted vacancies.

Types of Student Temporary Work and Qualifications

Assignments can vary widely in responsibilities and salary levels. Below is a sample of the types of temporary positions.

  • Cashiering
  • Customer service
  • Data entry
  • Reception
  • Desktop publishing
  • Web design
  • Technical
  • Library clerical
  • General clerical, e.g.:  mail-outs, filing, etc.

Student Temporary Pool Qualifications

The Student Temporary Pool accepts resumes from students with a variety of skills and experiences. We are committed to matching applicants' job skills and experience to departmental needs to ensure the success of all departments and temporary employees. Although the qualifications required for specific job assignments will vary, some of the more common qualifications required include:

  • Excellent customer service skill
  • Ability to operate an electronic cash register
  • Software skills (e.g.:  Word, Excel, Filemaker, Powerpoint, Electronic Mail, Access, Firefox/ Explorer) at a basic or intermediate level
  • Knowledge of PC and/or MacIntosh platforms
  • 35 wpm keyboard skills with a high degree of accuracy
  • Good oral communication skill
  • General knowledge of office procedures and practices
  • Good organizational skill
  • Demonstrated ability to follow oral and written instructions
  • Demonstrated ability to adapt to changing office environments and assignment levels
  • Demonstrated ability to handle a high volume of work within deadlines

Applying to the Student Temporary Pool

Important: if the following instructions are not followed correctly, your application may not be processed correctly.  The preferred method of application is email.

Student Information Form

Instructions for Applying to the Student Temporary Pool via email.

Please follow the formatting instructions below when emailing your application.

  • In the Subject Line of the email, indicate the following information in the order specified below:
    Student Pool Application, Applicant Name.
  • All application information must be included in the body of the email or combined into 1 attachment (PDF document preferred). This should include the cover letter, a detailed resume, a completed Student Information Form, and any other relevant documents. Do not send separate attachments for each document.
  • At the top of the email, cut and paste the following questions and your response:

1) Do you currently work for, or have you in the past 3 years worked for, Simon Fraser University? (Response: Yes or No). If yes, please provide your SFU ID number (i.e.: Student or Employee number) if known.

2) Are you legally entitled to work in Canada? (Response: Yes or No).

3) If you are currently on a work or study permit, please indicate expiry date.

By submitting this application, you understand and agree that any false or misleading statement may disqualify you from employment, or, after having obtained employment with the University, may result in dismissal.

Instructions for Applying to the Student Temporary Pool via Mail

  • In the Subject Line of your covering letter, indicate the following information:
    Student Temporary Pool Application
  • Below the Subject Line, include the following questions and your response:

1) Do you currently work for, or have you in the past 3 years worked for, Simon Fraser University? (Response: Yes or No). If yes, please provide your SFU ID number (i.e.: Student or Employee number) if known.

2) Are you legally entitled to work in Canada? (Response: Yes or No).

3) If you are currently on a work or study permit, please indicate expiry date.

By submitting this application, you understand and agree that any false or misleading statement may disqualify you from employment, or, after having obtained employment with the University, may result in dismissal.

Mailing address:

Human Resources
Simon Fraser University
8888 University Drive
Burnaby, B.C.
V5A 1S6

SFU's Human Resources office accepts Student Temporary Pool applications on an ongoing basis. Human Resources is located on the Burnaby campus at Strand Hall, Room 2170. Human Resources office hours are Monday to Friday, 8:30 a.m. to 4:30 p.m.

Important:  Registered Students who are part of the Student Temporary Pool and wish to remain active must update their availability  every semester by submitting their completed Student Information Form and a copy of their most recent resume via email directly to the Coordinator, Temporary Support Services.

After you have applied to the Student Temporary Pool, your resume will be reviewed to determine if your skills and experience match the qualifications needed for current work assignments or foreseeable future work requirements in the Student Temporary Pool. Human Resources will contact you if additional information is required or if we would like to schedule an interview. If you are called for an interview, you will be asked to take a keyboard test and you may be asked to take software tests.

We thank all applicants for their interest, however due to the volume of applications received only those selected for interviews will be contacted.

Student Temporary Pool Employee Information

As a Student Temporary Pool employee, you will be providing temporary support to various departments at Simon Fraser University. The job duties, wage rate, length of assignment, department location, and required qualifications will be discussed with you prior to starting an assignment.

Pay and Benefits for Student Temporary Pool Employees

The rate of pay for student temporary assignments varies depending on the duties and responsibilities of the positions. Temporary assignments fall within the CUPE bargaining unit and are covered by the negotiated salary schedule. Student Temporary Pool employees also receive an additional 9% of their straight time hourly rate of pay in lieu of all benefits for all regular hours worked in a temporary position.

Student Temporary Pool employees are paid every second Friday by direct deposit. Each deposit includes payment for all time worked in the two week period up to and including the Saturday preceding the pay day. At the time of hire, you will be required to provide direct deposit information in order to be placed on payroll.

Attendance

You must call your departmental supervisor prior to the start of your shift if you will be late or absent from work for any reason.

Accrual and Maintenance of Seniority

For Student Temporary Pool employees, seniority is credited from the first day of employment and for all subsequent periods of employment provided the break between periods of employment does not exceed twelve (12) months.

Student Temporary Pool employees lose their seniority when:

  • A period of more than twelve (12) months occurs between periods of temporary employment.
  • They resign during an assignment except where the resignation is due to medical reasons which are supported by a medical certificate satisfactory to the University.

Performance Evaluation

As a Student Temporary Pool employee, you will be evaluated by your departmental supervisor. Written performance evaluations are usually completed for assignments of one week or more in duration. The departmental supervisor will normally review your evaluation with you and will ask you to add your comments and signature on the evaluation. Written performance evaluations are placed in your employee file.