Temporary Pool

SFU's Temporary Pool provides temporary clerical, secretarial and technical support to departments throughout the University in cases of work overload, vacation, sickness, staff vacancy, or special projects. The Temporary Pool is the most common entry point to employment at the University. Appointments from the Temporary Pool are usually full-time assignments (35 hours per week), and employees are placed based on availability, qualifications and abilities. Assignments can vary from one day to three months in duration and may differ in responsibilities, qualifications and salary. SFU students are given priority in hiring for temporary part-time clerical, secretarial, and technical positions.

Note: Temporary positions greater than three months in duration are not filled through the temporary pool, but are posted for a minimum of five working days at:


New postings are placed on the website on Tuesdays and Thursdays.

Employees can be part of the Temporary Pool and simultaneously apply for posted positions. Temporary employees accrue seniority while working in CUPE bargaining unit assignments and compete as internal candidates for posted continuing and temporary vacancies.

Working through the Temporary Pool can provide employees with opportunities to:

  • Work at the University's three campuses - Burnaby, Vancouver, and Surrey.
  • Work in a variety of environments in both administrative and academic departments.
  • Learn University policies and procedures.
  • Gain experience and exposure within the University allowing them to explore and expand career options.
  • Work as little or as much as their lifestyles demand.

Types of Temporary Work

Assignments can vary widely in responsibilities and salary levels. Positions fall within the Canadian Union of Public Employees (CUPE), Local 3338 employee group and can include:

  • Office Administration
  • Secretarial
  • Technical
  • Data Entry
  • Word Processing
  • Reception
  • Desktop Publishing
  • Web Design
  • Event Management
  • General Clerical, e.g., mail-outs, filing, etc.

Temporary Pool Qualifications

The Temporary Pool accepts resumes from applicants with a variety of skills, education and experiences. We are committed to matching applicants' job skills and experience to departmental needs to ensure the success of all departments and temporary employees. Although the qualifications required for specific job assignments will vary, the typical qualifications required include:

  • High school graduation or equivalent
  • 2 years experience in a broad range of office functions
  • Software proficiency - including Word, Excel, Filemaker, Powerpoint, Electronic Mail, Access, Netscape and Explorer
  • Knowledge of PC and/or MacIntosh platforms
  • 50 wpm keyboard skills with a high degree of accuracy
  • Excellent oral and written communication skills
  • Excellent knowledge of general office procedures and practices
  • Demonstrated ability to handle confidential material and information with discretion
  • Good organizational skill
  • Demonstrated ability to work independently
  • Demonstrated ability to adapt to changing office environments and assignment levels
  • Excellent proofreading skill
  • Demonstrated ability to exercise mature judgment and initiative

Applying for the Temporary Pool

SFU's Human Resources office accepts Temporary Pool applications on an ongoing basis.

Important: if the following instructions are not followed correctly, your application may not be processed correctly.  The preferred method of application is email.

Please follow the formatting instructions below when emailing your application information for the Temporary Pool.

  • In the Subject Line of the email, indicate the following information in the order specified below: Regular Temporary Pool Application, Applicant Name
  • All application information must be included in the body of the email or combined into 1 attachment (PDF document preferred). This should include the cover letter, a detailed resume and any other relevant documents. Do not send separate attachments for each document.
  • At the top of the email, cut and paste the following questions and your response:

1) Do you currently work for, or have you in the past 3 years worked for, Simon Fraser University? (Response: Yes or No). If yes, please provide your SFU ID number (i.e.: Student or Employee number) if known.

2) Are you legally entitled to work in Canada? (Response: Yes or No).

3) If you are currently on a work or study permit, please indicate expiry date.

By submitting this application, you understand and agree that any false or misleading statement may disqualify you from employment, or, after having obtained employment with the University, may result in dismissal.

Instructions for Applying to the Temporary Pool via Mail

  • In the Subject Line of your covering letter, indicate the following:
    Regular Temporary Pool Application
  • Below the subject line, include the following questions and your response:

1) Do you currently work for, or have you in the past 3 years worked for, Simon Fraser University? (Response: Yes or No). If yes, please provide your SFU ID number (i.e.: Student or Employee number) if known.

2) Are you legally entitled to work in Canada? (Response: Yes or No).

3) If you are currently on a work or study permit, please indicate expiry date.

By submitting this application, you understand and agree that any false or misleading statement may disqualify you from employment, or, after having obtained employment with the University, may result in dismissal.

Mailing address:

Human Resources
Simon Fraser University
8888 University Drive
Burnaby, B.C.
V5A 1S6

After you have applied to the Temporary Pool, Human Resources will contact you if additional information is needed or if we would like to invite you to attend an interview and skills tests. If you are scheduled for an interview, you will be asked to bring a list of three references of current / previous supervisors to the interview.

We thank all applicants for their interest, however due to the volume of applications received only those selected for interviews will be contacted.

Please note that resumes are retained in an active file for 2 months. During this time, your resume will be reviewed to determine if your skills and experience match the qualifications needed for current work assignments or foreseeable future work requirements in the Temporary Pool. After two months, you may resubmit your resume.

Temporary Pool Employee Information

As a Temporary Pool employee, you will be providing temporary support to various departments at Simon Fraser University. The job duties, wage rate, length of assignment, department location, and required qualifications will be discussed with you prior to starting an assignment.

Pay and Benefits for Temporary Pool Positions in CUPE

The rate of pay for temporary assignments varies depending on the duties and responsibilities of the positions. Temporary assignments fall within the CUPE bargaining unit and are covered by the negotiated salary schedule. Temporary Pool employees also receive an additional 9% of their hourly rate of pay in lieu of all benefits for all regular hours worked in a temporary position.

Temporary Pool employees are paid every second Friday by direct deposit. Each deposit includes payment for all time worked up to and including the Saturday preceding the pay day. At the time of hire, you will be required to provide direct deposit information in order to be placed on payroll.

Attendance

You must call your departmental supervisor prior to the start of your shift if you will be late or absent from work for any reason.

Accrual and Maintenance of Seniority

For Temporary Pool employees, seniority is credited from the first day of employment and for all subsequent periods of employment provided the break between periods of employment does not exceed twelve (12) months.

Temporary Pool employees lose their seniority when:

  1. A period of more than twelve (12) months occurs between periods of temporary employment.

  2. They resign during an assignment except where the resignation is due to medical reasons supported by a medical certificate satisfactory to the University.

Performance Evaluation

As a Temporary Pool employee, you will be evaluated by your departmental supervisor. Written performance evaluations are usually completed for assignments of one week or more in duration. The departmental supervisor will normally review your evaluation with you and will ask you to add your comments and signoff on the evaluation form. Written performance evaluations are placed in your employee file.