MFD Book Scanning
Here is a quick guide to using the book scanning features of our multifunction device (MFD), the Konica Minolta BizHub 501.
First, place the book original face-down on the upper-lefthand corner of the scanning glass. Be careful when closing the lid, since its hinged action can easily push the book out of position.
After you have logged into the console with your account track code, push the Fax/Scan button on the console to enter scanning mode. The first thing you'll need to do at this point is tell the MFD where to send the scan document (a pdf file) . If your email address has been stored in the MFD, touch the appropriate alphabet button on the touchscreen, then touch your address. If your email address hasn't been stored, touch the Direct Input tab and enter your address using the onscreen keyboard.
After you have idenfitied a destination for your scan document, touch "Scan Settings" in the lower-lefthand section of the touchpad:
Now you should see the Main Scan Settings screen, depicted below:
To obtain a pdf of the smallest possible size, change the "Original Type" (in the upper left) to "Dot matrix." Image quality suffers a bit on the "Dot Matrix" setting, but not much. Leave "Simplex/Duplex" on "1-sided," and make sure that "Resolution" is set to "200x200." "File Type" should be "PDF Multi Page," and "Density" should be "Auto."
Note also that "Separate Scan" (large button in the lower right) is highlighted in green. This setting allows you to put multiple scans into a single pdf. If this isn't highlighted in green, each scanned page/spread will be sent as a separate pdf. After you have chosen your settings on this screen, touch "Application" (far right) to bring up the following screen:
Touch "Scan Size" in the upper left, and you'll get this screen:
Select the size setting that most closely matches the size of a 2-page spread in the book. Slightly too large is better than slightly too small. You might want to adjust the book's position on the scanning glass after choosing this setting (to center the book in the area to be scanned, which always starts in the upper-lefthand corner of the glass). When you are done, touch "OK" and "Close" to return to the Main Scan Settings screen.
Next, on the Main Scan Settings screen, touch "Book Scan", which is the middle button on the righthand side.
You should now see this screen:
Let's look at each of these settings, moving clockwise. In the upper left there is "Book Spread," which will scan a 2-page spread into each single page in the final pdf. Next is "Separation," which will instead divide each 2-page scan into 2 pages in the final pdf, resulting in a 1:1 correspondence of pages between original book and scanned document. "Frame Erase," in the upper right, opens a different menu and is dealt with in the next section. Leave "Binding Position" set to "left bind" to have the pages in the final pdf oriented as if they are in a standard left-to-right-reading book. Finally, use the "Front + Back Covers" or "Front Cover" settings if you are including scans of those elements from the original book. When you are done with this screen, touch "OK" and "Close" to return to the main scan settings screen.
On the Main Scan Settings screen, touch the "Frame Erase" button in the upper right.
You should now see this screen:
The frame erase feature puts an invisible frame around the printed portion of each page of the original book. This frame will mask out part of the white space that forms the margins of those book pages, as well as any black space that lies beyond the physical edge of those pages, and exclude that area from the final pdf. There are 2 reasons for doing this: 1) reducing the file size of the final pdf, and 2) making cleaner looking scanned pages.
This feature is confusing until you realize that what you are defining is a margin of exclusion. So, for example, touching "Top" and using the "-" and "+" keys to select "3/16" tells the MFD to trim off 3/16 of an inch from the top edge of the scan area. It would be great if the MFD could show you a preview of a scanned page that includes these settings, but it can't. Currently, the only choice is to set your frame erase margins as best you can, then use trial-and-error to refine as necessary. When you are done with this screen, touch "OK" and "Close" to return to the Main Scan Settings screen.
On the Main scan Settings Screen, note that at least 3 of the small buttons on the righthand side, "Erase" "Book Scan" and "Application", should be outlined in green. This confirms that you have made all the scan settings recommended in this guide.
Now, press the big Start button on the console to begin your scan job. If you selected "Separate Scan" on the Main Scan Settings screen, and "Separation" on the Book Scan screen, you will see the originals counter increment by 2 each time you push the Start button, since each scanned spread comprises 2 pages in the final pdf.
When you have scanned all of the book spreads that you wish to include in the pdf, touch "Finish", then press the Start button on the console. The resulting pdf will be emailed to the address you specified way back at the beginning of this process.
Tips for Reducing File Size
- Use the "Dot Matrix" original document setting
- Use the Frame Erase feature to eliminate any black space around book pages
- Depending on the content of the book pages, saving the scanned file in TIFF format instead of PDF format can reduce file size (as much as 25%, in some cases)