Frequently Asked Questions

I've just started grad school and within two months I have to meet my committee and file my first progress report! What am I expected to prepare in such a short time?

The first committee meeting for incoming students is intended to allow new graduate students to meet with their committee members. There are no formal requirements for a presentation, however this is a good opportunity to discuss your future research plans and project, or courses that you plan on taking during your first year.

My project is interdisciplinary and collaborative so I'd like to ask two non-MBB researchers to form my supervisory committee. Will this be ok with MBB?

Your Graduate supervisory committee must have a minimum of two tenure-track faculty who are full members in the MBB Department. This means Full/Associate/Assistant Professors and not Lecturer/Associate/Adjunct faculty. In addition to the two full members, you are free to include any number of MBB Lecturer/Associate/Adjunct members or non-MBB faculty.

My senior supervisor is an associate/adjunct member of MBB. Do I have to find a full MBB member to serve on my supervisory committee?

Yes, you need two full MBB members. See question 2.

I just finished my first committee meeting and progress report. When will my next meeting be? What will I be required to prepare before each one?

Meeting deadlines:

A due date of approximately one year later will be assigned. You will be notified of your due date by the Graduate Program Assistant. Failure to submit a report on the date specified without good reason will result in 2 successive warning letters. If a report is still outstanding, the student will be unregistered from classes until this requirement is met.

Meeting content:

At each subsequent committee meeting you should give an oral presentation explaining your progress and outlining your plans for the coming year. After the meeting has taken place, you will fill out an official progress report form with signatures of committee members and you also sign the form.

Defending your thesis:

Note, it is not necessary to submit a progress report if you are defending your thesis the same term the report is due. It is, however, recommended you have a final committee meeting to review readiness for defence. If you fall into this category, please inform the Graduate Program Assistant.

One of my committee members can't attend my meeting. Can my meeting be cancelled?

The absence of one committee member is not acceptable as a reason to cancel your Supervisory Committee Meeting. In such a case, your committee meeting needs to go ahead. Send the absent committee member a copy of the report (via email) and then that committee member will email their recommendation and comments to you and you then print it and attach to your progress report form and give to the Graduate Program Assistant.

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