Welcome to Meeting, Event and Conference Services at Simon Fraser University. SFU’s original campus atop Burnaby Mountain offers a panoramic, mountain-framed view of the Vancouver region. This vibrant campus, established over 40 years ago, has become a community for gathering, learning, sporting events, research and celebration. The Burnaby campus borders transit bus loops and commuter rail systems that readily link commuters to our other SFU campuses in downtown Vancouver and Surrey, and to outlying communities.

SFU.CA Burnaby | Surrey | Vancouver
SFU Burnaby

Frequently Asked Questions

How do I contact the University to book my event?

You may contact our department in several ways:

All other questions below refer to the Burnaby campus only. For information on the Vancouver campus, please refer to: www.sfu.ca/mecs

What type of rooms do we have?

Event spaces include lecture theatres, flexible seating classrooms, meeting rooms and open public areas, with maximum availability during the summer months (May through August), or on evenings and weekends during the Spring and Fall semesters.

Lecture theatres are equipped with data projectors and internet connections, which are available to rent. Tiered seating theatres range in size from 36-440 seats, all with folding writing tables on each chair.

Classroom spaces range between 20-75 seats. They come equipped with an overhead projector, blackboards and projection screens; many offer natural light. Social Event Spaces include open multi-functional spaces & private dining or reception spaces which are ideal for special occasions.

What services do we provide?

Our staff will assist in coordinating your event, including room selection, catering arrangements, audio-visual and in-house display services, conference registration (pre and on-site), delegate packages (including nametags & tent cards) and assistance with off-site special venues and accommodation suggestions.

Can we bring in our own AV?

Yes, you are welcome to bring in your own A/V equipment, or we can assist in making these arrangements for you. For a list of a/v services available, please inquire.

Can we bring in our own catering?

No external catering is allowed onsite. SFU offers a choice of catering companies on campus – Impressions Catering and the Highland Pub. For catering details, please see our website at www.sfu.ca/mecs/burnaby/catering.html.

How do I confirm my booking?

Your enquiry for space will be responded to within forty-eight hours. We are not always able to confirm your request immediately, subject to the academic calendar, but will be able to give you a good indication of space availability. Once space is confirmed, you will receive our rental agreement for signature. This agreement outlines the conditions of rental and specifics of your event. Facilities and dates are only considered confirmed once the signed rental agreement and rental deposit are returned from you.

What if I need to cancel my booking?

Cancellations must be forwarded in writing. Cancellation fees do apply, according to the rental agreement. Please call or e-mail us for details.

How do we pay for our event?

We accept VISA, MasterCard, AMEX, or Cheque. Cheques should be made payable to Simon Fraser University.

Internal SFU events are automatically debited from the department involved.

Do we need to provide liability Insurance?

Public liability insurance for loss, damage, injury or death and property damage all risk insurance for not less than $2,000,000 per occurrence is required.

Where can I find information on parking and public transit?

We will arrange parking for your event; please contact us for specific details.

For general information, visit: www.sfu.ca/security/Parking/

For public transit information, schedules, route maps and fares, visit: www.translink.ca

Request your space with our online form