Forms

Form Guidelines Notes
Ethics Application   Refer to Templates and Policies and Guidelines
Course-Based Ethics Application
See Course Approvals Course-based applications are submitted via the ORE Database. For addtional information on requirements please refer to the ORE webpage on Course Approvals.
Annual Renewal Request
Annual Renewal Guidance Post-approval activity. The downloadable annual renewal form is for review purposes only, do not use to submit. Please use the link in your annual renewal request email from the SFU ORE ethics database system to complete your annual renewal report.
Amendment Request
Amendment Guidance
Post-approval activity. Submit this form before implementing any changes to your protocol.
Acknowledgement Request
Acknowledgement Guidance
Post-approval activity. Submit this form when specific information requires an acknowledgement of it being received (e.g. submission of permission letters, another REB approval letter, PSUR reports, etc).
Completion of Study
Completion of Study Guidance
Post-approval activity. Submit this form once recruitment, data collection, or other interactions with participants have concluded.
Unanticipated Problem Form
Unanticipated Problem Guidance
Use this form to report any incidents, experiences, or other problems not previously accounted for in the approved protocol and which place participants, or others, at a greater risk.
Change in Principal Investigator (PI)
Change in PI Guidance
Submit this form when a change is required to the study's PI. Note: this form requires signatues and an original must be submitted.
Conflict of Interest (COI)  Disclosure Form Procedures for Disclosing and Assessing Conflicts of Interest Refer to SFU Policy Gazette GP 37 for information on Conflicts of Interest. This link is in conjunction to the COI Disclosure Form and Procedures for Disclosing and Assessing Conflicts of Interest.
Financial Conflict of Interest (FCOI) This pertains to projects funded by the US Public Health Services. Refer to the Office of Research Services link on COI. FCOI is administered by the Office of Research Services. The links are included here for reference.

REB Guidelines & Templates

Guidances & Templates Notes
Study Details Guidelines A Study Details document must be submitted for research ethics review. This document is a tool to assist you in writing your own Study Details.  The information provided represent guidelines only – not all the listed elements are required for all research.
Consent Form Guidelines & Template This document is a tool to assist you in writing your own consent form, which should be as readable as possible and tailored to your study population.  The information provided represent guidelines only – not all the listed elements are required for all research.
BC Common Clinical Informed Consent Form Template

This template is for use in clinical research and is intended to assist investigators in producing consent forms that meet the requirements of the following Research Ethics Boards and Research Review Committees:

  • BC Cancer Agency REB
  • Children’s & Women’s REB
  • Providence Health Care REB
  • UBC Clinical REB (CREB)
  • Fraser Health REB (including studies involving SFU-affiliated investigators)
  • Interior Health REB
  • Northern Health Research Review Committee (not currently a constituted REB)
  • Vancouver Island Health Authority Clinical REB

Investigators should also refer to the guidance notes and policies of the individual REBs for additional requirements and information where applicable. ​

Graduate Student Checklist This Checklist is a tool for graduate students to use to help develop their proposal and ensure that all required documents are submitted for the type of study proposed.