SFU Research Funding Application Signature Sheet

At the time of application, all applications must be approved by ORS using a SFU Research Funding Application Signature Sheet ("SFU Sig Sheet") prior to their submission. It is the responsibility of the applicant to ensure the signature sheet reaches ORS by the deadline. Applicants are strongly advised to allow sufficient lead time for the proper consideration of the application at each level.

SFU SIG Sheets are also required from all SFU co‐applicants (“co‐PIs”) from different faculties/departments/schools than the home department/school of the SFU applicant/co-applicants. These additional SFU Signature Sheets normally accompany the SFU applicant’s signature Sheet; all documents are emailed to ors@sfu.ca. SFU Adjunct Professors must contact ors@sfu.ca or the appropriate Research Grants team member in advance of the internal SFU deadline about their plan to apply for a grant.

Please select either version of the SFU Research Funding Application Signature Sheet.

The fillable PDFs are designed to be used with Acrobat Reader. Please ensure you download the form to your computer before filling it out.

1. Overhead

Overhead, or indirect costs, are those costs that are real but not easily identifiable with a particular research project, such as utilities, provision of institutional facilities, space, accounting, payroll and personnel services, janitorial services, and provision for equipment replacement. Every project involves overhead costs and compensation of these costs is normally sought on all research funding.

For contracts and grants from industry, overhead must be included in the initial budget submission to the sponsor or negotiated with the sponsor before any research agreement is drawn up. Any deviation from standard requires the specific, prior approval of the Office of Research Services (ORS). Check with the Director of Research Services by e-mail.

2. What is Indicated by the Signatures Required on this Sig Sheet?

The Research Funding Application Signature Sheet must be signed (in the following order) by (i) the applicant(s), (ii) the Department Chair or School Director, (iii) the Faculty Dean, and (iv) either the Director of Research Services, the Associate Director, or the Research Grants Manager, who are designated to sign applications on behalf of the Vice-President, Research. Where the proposed research uses facilities that are part of a Research Centre or Institute, the Director of the Institute must also sign this form, analogously with the Department Chair's and Faculty Dean's approval described below.

The Principal Investigator (“PI”) or applicant is required to sign in order to indicate his/her acceptance and willingness to carry out the work within the established budget if the application is successful. SFU Co-applicants from the same department as the Principal Investigator are also required to sign this sheet. SFU co-applicants from different departments and/or Faculties are required to complete and obtain signatures from their Department Chair and Faculty Dean as described for the PI. It is the responsibility of the PI to submit all SFU Signature Sheets to ORS when requesting University signature. NOTE: All Simon Fraser University co-investigators who carry out the research funded by a successful application are required to follow the University’s research-related policies which can be found here.

The signature of the Department Chair acknowledges the availability in the department of facilities, space, and other resources required to carry out the project, including specified incremental resources, and acknowledges the proposed time commitment by the principal investigator to the project. The signature of the Faculty Dean or designate indicates his/her approval regarding allocation of space and/or other resources, including specified incremental resources, for the project, within the Faculty. The signature of the Director of Research Services, the Associate Director, or the Research Grants Manager, signing on behalf of the Vice-President, Research, indicates that the University is prepared to administer funds received for the project, on behalf of the Principal Investigator. Specific terms may be subject to negotiation and final approval.

Note that the agency's own application form may call for a different combination of signatures than those indicated above. The signatures on that application form generally refer to the commitments expressed in the preceding paragraphs; however, the agency may require additional commitments to be indicated by signatures on the agency's own application form. For example, the applicant’s signature on the application form typically indicates willingness to abide by the general conditions governing that agency’s grants.

3. What are Special Requirements?

The Special Requirements box on the SFU Funding Application Signature Sheet is an important part of the information needed for approval of proposals. Many research projects, once awarded, will entail special requirements for the University. These requirements should be anticipated when the proposal is being developed, and the Applicant must specify for University signatories whether incremental resources are going to be required for the project. Incremental resources include:
          teaching release time (replacement costs to be indicated in the budget section);
       •    space over and above that which is currently allocated;
           equipment, services, facilities, or other resources to be provided by SFU.

When the extension of an existing project involves incremental resources, a new Signature Sheet is required.

The Special Requirements box may not be left blank. If no incremental resources or special requirements are anticipated, the word “none” should be typed in the box. It is very important to be aware that institutional approval for the application may be withdrawn if it is later determined that SFU cannot provide incremental resources that are required to carry out the work but were not identified by the Applicant when the proposal was submitted.


Updated on Mon, 11 Sep 2017