Material Transfer

Material Transfer Agreements (MTAs) govern the transfer of biological, chemical and other materials from one organization to another. Usually the materials in question are proprietary and are not otherwise available, and they are provided for a specific research purpose under the restrictions that are outlined in the MTA. These agreements cover transfers of material from other institutions or corporations to Simon Fraser University, as well as transfers from SFU to other institutions and corporations and, like all agreements involving SFU, MTAs have their own set of internal approval procedures before they can be finalized. SFU is a signatory to the AUTM Uniform Biological MTA Master Agreement and in appropriate cases will deal with other signatories through an Implementing Letter.

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For Outgoing Materials

For outgoing materials, an SFU researcher should file a completed Material Transfer Agreement Application and, thereafter, either obtain a standard MTA from the Office of Research Services (ORS) and send it to his/her colleague at the receiving institution, or the MTA can be prepared and sent by ORS in consultation with the SFU researcher. When the same material is sent out routinely by an SFU researcher to various institutions using the standard MTA, then ORS is usually involved only when an agreement is to be signed or when the receiving institution requests changes to the standard MTA. When the MTA has been signed by SFU and the receiving institution, the SFU researcher will be advised that the transfer of material can proceed.

For Incoming Materials

For incoming materials, the institution providing the material to SFU will usually forward a copy of its own standard MTA to the SFU researcher who is to receive the material. When an SFU researcher receives such an agreement, s/he should review its terms to confirm that the terms of use for the material are acceptable, and forward a copy of the agreement, together with a completed Material Transfer Agreement Application, to the Director. There the agreement will be reviewed and, if any changes or clarifications are required, the providing institution will be contacted directly by ORS on behalf of the researcher and SFU. Once the terms of the agreement are acceptable to the SFU researcher and ORS, the agreement can then be signed for SFU by the ORS Director. Usually the SFU researcher is also required to sign as receiving scientist. After the agreement has been signed by SFU and the providing institution, the materials are sent by the providing institution directly to the SFU researcher.

For further information, please contact the Director.