Mapping University Policies to University Classification Plan: A Crosswalk Index
Mapping University Policies to University File Classification Plan : A Crosswalk Index
Introduction
Introduction
- This index is comprised of 14 broad, function-based classification categories, representing the major business functions of the University (e.g. Advancement, Finances, Governance).
- Each of these functions is futher broken down by narrower, more specific classification categories (e.g. Advancement > Donors, Fundraising) under which are listed the relevant University policies.
- The functions and subjects used in this index map to the classification categories of the University's Model File Classification Plan .
- Policies are mapped to the University file classification plan using the first, the "Purpose" and "Policy" statements contained in each policy, and second, the executive office with primary responsibility for the policy.
- Policies printed in red are indexed under more than one function and/or subject.
Functions
ADMINISTRATION
GENERAL
ADVANCEMENT
DONORS
| GP 35 | Named Recognition of Buildings, Academic Endowments and Academic Units |
FUNDRAISING
| GP 3 | Donations |
| GP 35 | Named Recognition of Buildings, Academic Endowments and Academic Units |
COMMITTEES
GENERAL
| S10.03 | University Board on Student Discipline (UBSD) |
BOARD OF GOVERNORS' COMMITTEEES
| B 10.02 | Terms of Reference and Procedures for Board Committees |
| B 10.06 | Presidential Search Committee |
| B 10.12 | Selection of Chancellor |
SEARCH COMMITTEES
| B 10.06 | Presidential Search Committee |
| B 10.12 | Selection of Chancellor |
| GP 29 | Search Committees for Vice-President |
SENATE
| S 10.04 | Senate Committee on Disciplinary Appeals (SCODA) |
COMMUNICATIONS
CEREMONIES AND CELEBRATIONS
| AD 1.02 | Displaying of Flags |
EQUIPMENT AND SUPPLIES
GENERAL
| AD 1.01 | Central Stores Requisitioning |
OFFICE MACHINES AND FURNITURE
| AD 1.11 | Maintenance and Repair of Office Machines |
SURPLUS AND DISPOSALS
| AD 11.10 | Reporting and Disposal of Surplus Equipment and Material |
FACILITIES
GENERAL
ART AND DECOR
| AD 13-4 | Murals and Displays of Art Works |
EMERGENCY PLANNING
| GP 4 | Unscheduled Cancellations of Classes |
| GP 22 | Fire Procedures |
| GP 31 | Emergency Management |
ENVIRONMENTAL CONTROL
| GP 32 | Environmental Management |
| GP 38 | Sustainability |
PROJECTS - CAPITAL PROJECTS
| AD 13.01 | Annual Capital Allowance Projects |
PROJECTS - MINOR PROJECTS AND WORK ORDERS
| AD 13.02 | Minor Capital Project Requests (Total Cost Over $1500) |
| AD 13.03 | Work Orders (Total Cost Under $1500) |
PROPERTIES
| AD 1.04 | Control of Keys and Access Cards |
| AD 1.14 | Control of University Motor Vehicles |
| AD 1.17 | Control and Scheduling of Athletic Facilities |
| AD 11.13 | Purchase or Lease of Land |
| AD 11.17 | Central Stores Storage |
TELEPHONE SERVICES
| AD 1.05 | Long Distance Telephone Charges |
| AD 1.15 | Telephone Service |
FINANCES
GENERAL
| B 10.07 | Contracting of University Services |
| AD 3.02 | Travel and Business Expenses |
| AD 3.03 | Direct Acquisition of Goods and Services |
| AD 3.05 | Credit and Collection |
| AD 3.11 | Employee/Independent Contractor |
| AD 3.13 | Service Contracts |
| AD 11.01 | Purchasing |
| AD 11.13 | Purchase or Lease of Land |
| AD 11.21 | Ethical Procurement |
| GP 10 | Special Fees |
| GP 38 | Sustainability |
ACCOUNTS PAYABLE
| AD 1.01 | Central Stores Requisitioning |
| AD 3.02 | Travel and Business Expenses |
| AD 3.03 | Direct Acquisition of Goods and Services |
| AD 3.11 | Employee/Independent Contractor |
ACCOUNTS RECEIVABLE
| AD 3.05 | Credit and Collections |
AUDITS
| AD 3.10 | Internal Audit |
BUDGET PLANNING
| B 10.04 | Policy on Faculty Appointments |
| B 10.05 | Budget Policy Objectives |
| B 10.15 | Consultation with Students on Tuition Fees |
| AD 3.12 | Supplementary Course Fees |
INVESTMENTS
| B 10.09 | Investment Governance |
| AD 3.16 | Bond Funds Allocation Procedures |
| GP 20 | Endowment Management |
PETTY CASH
| AD 3.01 | Petty Cash |
RISK MANAGEMENT
| AD 3.14 | Indemnity Approval |
GOVERNANCE
GENERAL - POLICY, PROCEDURES, STANDARDS
| B 10.01 | Rules of the Board of Governors |
| B 10.02 | Terms of Reference and Procedures for Board Committees |
| B 10.03 | Policy on Senate Actions |
| B 10.04 | Policy on Faculty Appointments |
| B 10.05 | Budget Policy Objectives |
| B 10.06 | Presidential Search Committee |
| B 10.07 | Contracting of University Services |
| B 10.08 | Executive Compensation |
| B 10.09 | Investment Governance |
| B 10.10 | Board Guidelines and Guidelines for Individual Board Members |
| B 10.12 | Selection of Chancellor |
| B10.13 | Emeritus Policy |
| B10.14 | Evaluation of the President's performance |
| GP 1 | Acting Administrators in Cases of Absence |
| GP 30 | Interpretation Policy |
DELEGATION OF AUTHORITY
| B 10.11 | Signing Authorization (pdf) |
| GP 8 | Delegation of Authority |
| I 10.02 |
Head of the Institution and Delegation of Authority under the Freedom of Information and Protection of Privacy Act |
HUMAN RIGHTS
| GP 18 | Human Rights |
| GP 40 | Disability Accommodation in the Workplace |
HUMAN RESOURCES
[NOTE: Frequently, within an academic personnel policy, more than one subject is described (e.g., recruitment and hiring is combined with performance evaluation and benefits). Only policies in the A11 series are assigned to more than one subject category.]
GENERAL
| B 10.08 | Executive Compensation |
| AD 3.11 | Employee/Independent Contractor |
| AD 9.01 | Personnel Employment Policies (Non-Academic excluded staff only) |
| AD 10.01 | Employment Policies (APSA staff only) |
| AD 9.12 | Business Travel Protection (Non-Academic excluded staff only) |
| AD 9.14 | No Discrimination (Non-Academic excluded staff only) |
| AD 10.14 | No Discrimination (APSA staff only) |
| GP 9 | Relocation Expenses |
| GP 19 | Employment Equity |
| GP 37 | Conflict of Interest |
EMPLOYEE RELATIONS - GENERAL
| GP 5 | Strike Policy |
EMPLOYEE RELATIONS - ACADEMIC PERSONNEL
| A 11.07 | Joint Appointments |
| A 30.01 | Code of Faculty Ethics and Responsibilities |
| A 30.02 | Trimester Operation |
| A 30.03 | Faculty Workload |
| A 30.04 | Outside Activities |
| A 30.05 | Strike Policy: Instructional Staff |
| A 30.06 | Resignations: Faculty Members |
| A 30.07 | Retirement: Faculty Members |
| A 30.08 | Release of Equipment when Faculty Members Leave SFU |
| A 30.09 | Disciplinary Measures |
EMPLOYEE RELATIONS - NON-ACADEMIC PERSONNEL
| AD 9.13 | Working Conditions (excluded staff only) |
| AD 10.13 | Work Schedules (APSA staff only) |
| AD 9.14 | No Discrimination (excluded staff only) |
| AD 10.14 | No Discrimination (APSA staff only) |
| AD 9.15 | Strike Policy (excluded staff only) |
| AD 10.15 | Strike Policy (APSA staff only) |
| AD 9.17 | Problem-Solving (excluded staff only) |
| AD 10.17 | Problem Resolution (APSA staff only) |
| AD 9.18 | Occupational Continuity (excluded staff only) |
| AD 10.18 | Elimination of Positions and Employment Continuity (APSA staff only) |
| AD 9.19 | Discipline and Termination (excluded staff only) |
| AD 10.19 | Discipline and Termination of Emplpyment (APSA staff only) |
| AD 9.20 | Resignation (excluded staff only) |
| AD 10.20 | Resignation (APSA staff only) |
| AD 9.21 | Retirement (excluded staff only) |
| AD 10.21 | Retirement (APSA staff only) |
GRIEVANCES - NON-ACADEMIC PERSONNEL
| AD 9.17 | Problem-Solving (excluded staff only) |
| AD 10.17 | Problem Resolution |
JOB DESCRIPTION, CLASSIFICATION AND COMPENSATION - ACADEMIC PERSONNEL
| A 11.07 | Joint Appointments |
| A 20.01 | Faculty Salaries |
| A 20.02 | Academic Salary Scales |
JOB DESCRIPTION, CLASSIFCIATION AND COMPENSATION - NON-ACADEMIC PERSONNEL
| B 10.08 | Executive Compensation |
| AD 9.02 | Establishment of Positions (excluded staff only) |
| AD 10.02 | Establishment of Positions (APSA staff only) |
| AD 9.06 | Salary Administration (excluded staff only) |
| AD 10.06 | Position Evaluation and Salary Administration (APSA staff only) |
OCCUPATIONAL HEALTH AND SAFETY
| GP 13 | Ergonomics |
| GP 17 | University Occupational Health and Safety |
| GP 16 | Advertising, Selling and Using Tobacco on Campus |
| GP 21 | Disposal of Broken Glass and Sharps |
| GP 22 | Fire Procedures |
| GP 25 | Response to Violence and Threatening Behaviour |
| GP 39 | Working Alone or in Isolation |
| GP 40 | Disability Accommodation in the Workplace |
| R 20.02 | Bio-safety |
| R 20.04 | Radiological Safety |
| R 20.05 | Non-Ionizing Radiation Safety |
PERFORMANCE EVALUATION - ACADEMIC PERSONNEL - RENEWAL, TENURE AND PROMOTION
| A 11.01 | Tenure Track Appointments |
| A 11.02 | Promotions |
| A 11.03 | Renewal, Tenure and Promotion |
| A 11.04 | Committees |
| A 11.05 | Criteria for Appointment, Contract Renewal, Tenure, Promotion and Salary Review |
| A 11.06 | Tenure and Promotion Appeals |
| A 11.07 | Joint Appointments |
| A 11.08 | Part-Time Faculty |
| A 11.10 | Teaching Professor |
| A 20.01 | Faculty Salaries |
PERFORMANCE EVALUATION - NON-ACADEMIC PERSONNEL
| AD 9.16 | Performance Appraisal (excluded staff only) |
| AD 10.16 | Performance Evaluation (APSA staff only) |
PENSIONS AND BENEFITS - ACADEMIC PERSONNEL
PENSION AND BENEFITS - NON-ACADEMIC PERSONNEL
| AD 9.07 | Group Benefit Plans (excluded staff only) |
| AD 10.07 | Group Benefit Plans (APSA staff only) |
| AD 9.10 | Tuition Waiver (excluded staff only) |
| AD 10.12 | Tuition Waiver (APSA staff only) |
PROFESSIONAL DEVELOPMENT - NON-ACADEMIC PERSONNEL
| AD 9.11 | Study Leave (excluded staff only) |
| AD 10.09 | Professional Development Leave (APSA staff only) |
| AD 9.09 | Professional Development (excluded staff only) |
| AD 10.10 | Professional Development (APSA staff only) |
| AD 9.22 | Reimbursement of Professional Development Expenses (excluded staff only) |
| AD 10.11 | Reimbursement of Professional Development Expenses (APSA staff only) |
RECRUITMENT AND HIRING - GENERAL
| GP 19 | Employment Equity |
RECRUITMENT AND HIRING - ACADEMIC APPOINTMENTS
RECRUITMENT AND HIRING - OTHER ACADEMIC APPOINTMENTS
| A 12.01 | Teaching Faculty |
| A 12.03 | Librarians |
| A 12.04 | Visiting Faculty |
| A 12.05 | Limited Term Faculty |
| A 12.06 | Faculty Associates and Program Co-ordinators in the Faculty of Education |
| A 12.07 | Associate Members |
| A 12.08 | Adjunct Professors/Adjunct Professors of Clinical Practice |
| A 12.09 | Sessional Lecturers |
| A 12.10 | Post-Retirement Appointments |
| A 12.11 | Professors Emeritus |
| A 12.12 | In-service Associates and In-service Co-ordinators in the Faculty of Education |
| A 12.13 | Practitioner Faculty |
| R 50.01 | University Research Associates |
RECRUITMENT AND HIRING - ACADEMIC ADMINISTRATIVE APPOINTMENTS
RECRUITMENT AND HIRING - NON-ACADEMIC APPOINTMENTS
| AD 9.03 | Filling of Positions (excluded staff only) |
| AD 10.03 | Posting and Filling of Positions (APSA staff only) |
WORK SCHEDULES AND ABSENCES - GENERAL
| GP 2 | Political Leave |
WORK SCHEDULES AND ABSENCES - ACADEMIC PERSONNEL
| A 11.07 | Joint Appointments |
| A 11.09 | Modification of SFUFA Bargaining Unit Members' Appointments from Full-Time to Part-Time |
| A 30.02 | Trimester Operation |
| A 31.01 | Leave of Absence |
| A 31.02 | Study Leave |
| A 31.03 | Sick Leave and Long Term Disability |
| A 31.04 | Faculty Exchanges |
| A 31.05 | Parental Benefits |
| A 31.06 | Study Leave for Lecturers, Senior Lecturers, Laboratory Instructors, Librarians and Archivists |
WORK SCHEDULES AND ABSENCES - NON-ACADEMIC PERSONNEL
| AD 9.04 | Modification of Appointments from Full-Time to Part-Time (excluded staff only) |
| AD 10.04 | Modification of Appointments from Full-Time to Part-Time (APSA staff only) |
| AD 9.05 | Job Splits (excluded staff only) |
| AD 10.05 | Position Share (APSA staff only) |
| AD 9.08 | Leaves With and Without Pay (excluded staff only) |
| AD 10.08 | Leaves With and Without Pay (APSA staff only) |
| AD 9.11 | Study Leave (excluded staff only) |
| AD 10.09 | Professional Development Leave (APSA staff only) |
| AD 9.13 | Working Conditions (excluded staff only) |
| AD 10.13 | Work Schedules (APSA staff only) |
LIAISON AND CO-OPERATION
GENERAL
| GP 23 | University Policy on International Activities |
RECORDS AND INFORMATION MANAGEMENT
GENERAL
| I 10.01 |
Archives, Recorded Information Management, and Freedom of Information and Protection of Privacy |
FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT
INFORMATION TECHNOLOGY
| GP 24 | Fair Use of Information Resources |
INTELLECTUAL PROPERTY
| GP 28 | University Trademarks: Registration and Licensing for Commercial Uses |
| R 30.01 | Copyright Policy |
| R 30.02 | Patent Policy |
| R 30.03 | Intellectual Property Policy |
| R 30.04 | Copyright Compliance and Administration |
RECORDS RETENTION
| I 10.01 |
Archives, Recorded Information Management, and Freedom of Information and Protection of Privacy |
| I 10.09 | Retention and disposal of student exams or assignments |
RESEARCH
GENERAL - POLICY, PROCEDURES, STANDARDS
| R 20.02 | Bio-safety |
| R 20.04 | Radiological Safety |
| R 20.05 | Non-Ionizing Radiation Safety |
| R 30.01 | Copyright Policy |
| R 30.02 | Patent Policy |
| R 30.03 | Intellectual Property Policy |
| R 30.04 | Copyright Compliance and Administration |
| R 50.03 | Postdoctoral Fellows Policy |
RESEARCH CENTRES AND INSTITUTES
| R 40.01 | Centres and Institutes |
RESEARCH ETHICS
| R 20.01 | Ethics Review of Research Involving Human Subjects |
| R 20.03 | Treatment of Animals in Research and Teaching |
| R 60.01 | Integrity in Research and Misconduct in Research |
| GP 37 | Conflict of Interest |
RESEARCH GRANTS
| A 11.07 | Joint Appointments |
| R 10.01 | External Research Grants and Contracts |
| R 10.02 | Research Semester Research Grant |
| R 10.03 | Study Leave Research Grant |
| R 50.02 | Personnel Funded from Research Grants |
| R 50.04 | University Research Assistant |
STUDENT SERVICES AND RECORDS
GENERAL
| GP 26 | Accessibility for Students with Disabilities |
STUDENT CONDUCT
TEACHING AND ACADEMIC PROGRAMS
COURSES
| T 20.02 | Final Examinations |
| T 30.01 | Course Scheduling |
GRADES
| T 20.01 | Grading Practices and Grade Appeals |
TEACHING AWARDS
| A 32.01 | Award for Excellence in Teaching |
| A 32.02 | University Research Professor |
| A 32.03 | University Professor |