SCA COVID-19 SAFETY PLAN | FALL 2020

DOCUMENT VERSION CONTROL SHEET

DRAFT #  |  REVISION DATE  |  CHANGES MADE

0.2 – July 14 – Added versioning; made Ellen Balka suggested edits
0.3 – July 29 – Included changes made by FCAT office; added F2F course appendices
0.4 – August 6 – Added additional Appendices
0.5 – August 7 – Formatting for PDF
1.0 – August 9 – Formatting for PDF, attaching diagrams, ready for review
1.1 – August 10 – Revised for FCAT comments, added individual staff supervisor appendix
1.2 – August 16 – Revised for FCAT comments
1.3 – August 17 – Linked to SFU cleaning protocol, updated TOC
2.0 – August 19 – Revised from SRS feedback: added student training module link, revised monitoring language. Ready for Review.
2.1 – August 19 – Reviewed by Dean’s office
2.2 – August 21 – Grammatical change to FOURTH LEVEL PROTECTION: PPE
2.3 – August 31 – Clarification under reporting, elevator maximums and student staff supervisors from review feedback.
3.0 – September 8 – Incorporated feedback from Joint Health & Safety Committee

Note: as details around COVID-19 are changing daily, we acknowledge the need to re-evaluate and amend this document as required to be compliant with up-to-date recommendations and orders from local, provincial and federal health authorities and with current SFU policies.

Download the plan as a PDF HERE.

RISK ASSESSMENT STATEMENT

Frontline SCA workers, supervisors, representatives from our worker unions (SFUFA, APSA, CUPE, TSSU), GCA partners (SFU Woodward's Cultural Unit, Audain Gallery - SFU Galleries, SFU Woodward's Cultural Programs, and SFU's Vancity Office of Community Engagement), and members of the Vancouver Local Joint Health and Safety Committee (VLJHSC) have been involved in the development of this safety plan.

  • All SCA kitchen areas, break rooms, meeting rooms, studios, labs, theatres, cinemas, galleries, and shared workspaces have been identified.
  • Tasks where individuals including employees and/or students would normally be close to one another including research or when in face to face instruction, have been identified.
  • Tools, equipment, and machinery that employees and students would normally share while working have been identified.
  • Surfaces, such as door handles, elevator buttons, and light switches (typical 'high touch' areas) have been identified.

PROTOCOLS TO REDUCE THE RISKS

WorkSafeBC industry-specific protocols, provincial health officer-issued orders, guidance, and notices, ActSafe guidelines, as well as SCA frontline workers, supervisors, representatives from our worker unions (SFUFA, APSA, CUPE, TSSU), and VLJHSC members have been consulted for input and guidance regarding the following measures in place.

FIRST LEVEL PROTECTION (ELIMINATION)

WORKING OFF-SITE OR REMOTELY

  • Work that can be carried out remotely should continue to be done remotely.
  • SCA Staff working remotely who need to enter the Goldcorp Centre for the Arts (GCA) or 611 Alexander Studios (611) must have permission in advance from the SCA Manager and have a safety plan which will help minimize interaction.

CHANGES TO WORK SCHEDULES

  • All in-person teaching and services, except for exempted and approved face-to-face (F2F) courses, have been formally suspended at this time. F2F Courses that have been approved for the Fall 2020 semester are listed in Appendix 1.
  • For activities requiring staff to access 611, only one staff member will be asked to attend whenever possible.
  • For activities requiring staff to access the GCA, the minimum number of staff required to complete the tasks will be asked to attend.
  • Students, faculty and staff accessing the buildings for approved F2F classes will be staggered to avoid overlap and minimize interaction.
  • Group work is discouraged whenever possible.
  • All persons accessing the buildings for approved research or teaching activities or other approved activities will need to have an approved safety plan in place, and permission of the Director and Dean. A comprehensive schedule will be managed and maintained at SCA to ensure safety protocols.

CHANGES TO HOW TASKS ARE DONE

  • Supervisors will follow the SFU Human Resources Guidance Document for Supervisors.
  • Items were moved to allow more distance in the hallways to allow better social distancing.
  • Signage was posted to advise of these changes.
  • Where possible entry and exit specific doors were designated for rooms in use. See Appendix 7: Floor Diagrams.
  • Traffic controls need not be followed during an emergency.
  • Frequent or shared contact equipment:
    • Equipment sharing and sanitizing guidelines for GCA wood shop, costume shop, Film lockup and 611 Shop have been established. For details see Appendices 5.1 611 Shop Guidelines, 5.2 GCA Shop Guidelines, and 5.3 SCA Film and Video Lockup Guidelines.
    • Equipment storage spaces have been designated to be accessed by limited and specific staff in order to reduce shared contact. For spaces normally shared by more than one department, contact limiting plans have been developed in collaboration with those departments.

OCCUPANCY LIMITS

  • In accordance with Public Health guidelines, adjusted maximum occupancy limits have been calculated and posted for GCA and 611 rooms and areas to be used in F2F approved courses and approved research exemptions. These limits must be adhered to at all times. Occupancies have been calculated based on square meters of unencumbered floor minus floor space used for equipment. Occupancy takes into consideration the workflow of activities to ensure interactions between persons are minimized and other considerations unique to the spaces. Rooms that are not being used for research or service in support of these activities have been closed. For room occupancies see Appendices 8.1 – GCA – B2 Room Diagrams, 8.2 GCA – 2nd Floor Room Diagrams, 8.3 GCA – 3rd Floor Room Diagrams, 8.4 GCA – 4th Floor Room Diagrams and 8.5 – 611 Alexander Room Diagrams.
  • Maximum occupancy in elevators is 1. Employees are requested to use the stairs whenever possible and reserve elevator use for those with accessibility needs and/or the essential movement of equipment. Occupancy exception for accompanying care aides.
  • In accordance with the current SFU H2 risk rating: kitchen, lunchrooms and public areas remain closed. Employees and students are encouraged to eat and take breaks outdoors.
  • For those spaces approved for specific F2F courses and activities, controls are in place to minimize sharing workstations and studios. These locations have been integrated into cleaning and hygiene protocols. See Appendices 8.1 – GCA – B2 Room Diagrams, 8.2 GCA – 2nd Floor Room Diagrams, 8.3 GCA – 3rd Floor Room Diagrams, 8.4 GCA – 4th Floor Room Diagrams and 8.5 – 611 Alexander Room Diagrams and Appendix 2 Cleaning Products and Procedures.

SECOND LEVEL PROTECTION (ENGINEERING): BARRIERS AND PARTITIONS

A removable plexiglass barrier will be installed at the third-floor equipment lockup Film and Video Resource Specialist workspace and the second-floor office Undergraduate Program Assistant workspace. The general office will remain closed.

THIRD LEVEL PROTECTION (ADMINISTRATIVE): RULES AND GUIDELINES

We have clearly communicated the following guidelines to students and employees through a combination of training and signage.

ACCESS

Note that under H1 and H2 only approved research and teaching activities will be carried out on campus, and only staff deemed essential to carrying out those activities will be returning to campus.

Faculty, staff and researchers with approved safety plans in place may access the building in accordance with the guidelines therein and the SCA COVID-19 Safety Plan – Fall 2020 and Appendices.

Those without a current safety plan wishing to access the building (including individual offices and faculty wishing to record lectures or demonstrations) will create a safety plan. These plans will be created specific to the space and activity in consultation with the SCA Technical Director and Manager, Academic and Administrative Services and require approval of the SCA Director and FCAT Dean. These plans, along with certificates of completion from the mandatory training will be submitted to The Faculty of Communication, Art and Technology (FCAT) for approval.

Students enrolled in a course with a current F2F exemption and approved safety plan may access the building in accordance with the guidelines therein and the SCA Safety Plan and Appendices. Students will be responsible for completing mandatory training. Course instructors will ensure students are familiar with these guidelines before access commences.

CONTACT TRACING

All individuals accessing the SCA spaces (at GCA and 611 Alexander) will sign in upon entering the building and sign out when leaving the building as per the Screening and Sign In Procedure (Appendix 4). Approved students and employees at the SCA will access approved rooms through
a central booking system facilitated by the SCA Undergraduate Assistant. SFU employees will provide their names and contact details, as well as evidence of their certificate of Safe Return to Work, to the SCA Undergraduate Assistant to be entered into the room booking system.

If a suspected or positive case of COVID-19 on campus occurs, all information will go through the individual's SCA Supervisor as per the New Illness Developing on Campus Procedure (Appendix 3). Supervisors will notify the SCA Director, who will notify Safety & Risk Services, Facilities Services, and the other GCA stakeholders. All spaces occupied by the person will be closed until extra cleaning by Facilities has been completed.

SFU Employees with Covid-19 should report sick leave using the Covid-19 Absence Reporting form and submit it to Human Resources: Wellness and Recovery within 24 hours of the leave.

GUIDELINES

Specific guidelines, protocols and procedures for courses and spaces have been created for safe work and study and will be amended as new regulations become available. Spaces not approved for use will be locked and use of those spaces prohibited until plans for their safety have been approved. See Appendices: 1: Safety Plans for Approved Face to Face Courses, 5.1 611 Shop Guidelines, 5.2 GCA Shop Guidelines, and 5.3 SCA Film and Video Lockup Guidelines.

MANDATORY TRAINING

All SFU employees and students approved to return to the GCA, or 611 campus must first complete the COVID-19 Awareness and Safe Return to Work training module (employees only) or the COVID-19 Awareness Training for Students on Canvas. Certificates of completion must be sent to their supervisor or instructor.

MONITORING

Monitoring will be conducted in accordance with Safety and Risk Services' Guidance for COVID-19 Safety Plan Inspections. Inspections will be conducted weekly, documented and records kept by the department. As per the guidelines, the SCA will "involve the most appropriate member(s) of their Local Joint Health and Safety Committee (LJHSC) to be part of this team in order to provide appropriate knowledge of the space and related safety requirements. At least one worker and one employer representative should perform the inspection. When LJHSC members are not available, other worker and employer staff members from the faculty or department may be substituded."

Oversight is the responsibility of the supervisor or individual employee as follows:

PERSONAL PREVENTION MEASURES

Anyone entering the GCA or 611 must follow the guidance provided by the Provincial Health Officer to reduce their risk of infection of COVID-19 including:

  • Wash your hands frequently for at least 20 seconds using soap and water.
  • If a sink is not available, 60-90% alcohol-based hand rubs (hand sanitizer) can be used to clean hands if they are not visibly soiled. If they are visibly soiled, you can use an alcohol-based disposable hand wipe to remove the dirt and then use an alcohol-based hand rub.
  • Do not touch your face/eyes/mouth with unwashed hands.
  • If you sneeze or cough, cover your mouth and nose with the crease of your elbow, and then wash your hands.
  • Stay home when you are ill, or have had close contact with somebody who has tested positive for COVID-19 or is displaying symptoms.
  • Practice physical distancing by remaining 2m apart from others when possible.
  • Do not visit campus if you have returned from travel outside of Canada within the last 14 days or live in the same household as a confirmed or clinical COVID-19 case who is selfisolating.

REPORTING

A safe working environment is the shared responsibility of the employer, supervisors, and workers. Creating a safe working environment is a collaborative effort. If a worker has concerns about safety or hazards, they should report those concerns to their supervisors. If these concerns are not addressed by the supervisor, these concerns can be escalated to the SFU Vancouver Local Joint Health and Safety Committee (van-safety@sfu.ca) and/or SFU Environmental Health and Safety (EHS).

It is important to the collective continued safety of all individuals that incidents including "nearmisses" and "close calls" be reported to EHS. Reporting can be done through the online web form available at: Report Incident. Employees and students can also raise COVID-19 specific safety concerns by emailing covid19_safety@sfu.ca. This email account is monitored by Safety & Risk Services.

SCREENING

Anyone pre-approved to enter the GCA or 611 must self-assess using the current WorkSafe BC signage which will be posted at all entrances. The self-assessment is also contained within the mandatory online COVID-19 Awareness and Safe Return to Work training module on Canvas.

VISITORS TO THE SITE

During the SFU H2 and H1 risk rating (see the COVID-19 Impact Scale), only visitors providing or assisting with a core service, and only on invitation approved by the SCA Manager are permitted to the GCA and 611. The SCA Manager is responsible for ensuring visitors are familiar with the relevant safety guidelines.

WORKING ALONE

Workers and students who are working alone in GCA or 611 spaces should follow the SFU Safety Risk Services' Working alone or in isolation guide and consult with the SCA Technical Director to determine if an individual safety plan is needed for their work. If necessary, workers and students will ensure a plan is created and approved using the Working Alone Safety Plan Template (Appendix 6), which adheres to SFU Policy 39: Working Alone or in Isolation.

FOURTH LEVEL PROTECTION: PPE

SFU asks that everyone who visits our campuses wear a non-medical mask in all indoor public areas. Public areas include building entryways and atriums, hallways, stairwells, washrooms, and study areas.

Anyone not able to wear a mask for medical and other reasons should be especially careful and maintain a safe distance from others.

The use of cloth or non-medical masks is strongly recommended in situations where physical distancing cannot be maintained.

Cloth masks should be washed before they are reused and should be replaced when wet, soiled or damaged. All individuals are encouraged to read the WorkSafe BC document "How to Wear a Mask".

CLEANING AND DISINFECTING

CLEANING PLAN

CLEANING RESPONSIBILITIES

  • The SCA Technical Director will ensure procurement of the necessary cleaning products in accordance with Appendix 2 Cleaning Products and Procedures.
  • Individuals are responsible for cleaning frequently touched surfaces before and after use in work areas.
  • Contract cleaners (BEST) will provide general cleaning services at GCA; contract cleaners (Metropolitan) will provide general cleaning services at 611 Alexander. Cleaning will be scheduled between F2F classes and will meet WorkSafe guidelines.
  • Facilities Services can provide deep cleaning if there is a presumed/confirmed COVID-19 case in the area (fsv_help@sfu.ca, Tel: 778.782.789).

CLEANING SCHEDULE

  • At GCA, SFU's contracted janitorial service provider has implemented a high touch point cleaning/disinfection initiative which involves the cleaning/disinfection of high touch point surfaces in public spaces, including elevator panels and buttons, washroom partitions, taps, flush handles, door handles and push bars, garbage lids, and blue phones.
  • At 611 Alexander, contract cleaners will provide general cleaning services prior to and after classes approved for F2F instruction.
  • Shared surfaces, tools, equipment, and machines should be cleaned by employees:
    • Before start of shift and before leaving end of day;
    • For shared items or items received from other persons, clean before and after use;
    • Sanitizing agents and instructions on methods appropriate to equipment will be provided to workers and students.
    • Cleaning protocols and the individual employees responsible for them are laid out in the course, shop and equipment sharing guideline's.

APPENDIX 1: LIST OF FACE TO FACE COURSES

  • CA 460 Studio in Visual Art
  • CA 324 New Dance Composition
  • CA 326/327 Repertory I and II
  • CA 352 Mainstage Playmaking
  • CA 430 Filmmaking VI
  • CA 898 Master of Fine Arts Graduating Project

APPENDIX 1.1 STUDENT STAFF SUPERVISORS

OVERVIEW

These staff positions may supervise students enrolled in F2F courses at the SCA. The staff person will vary based on context.

The School for the Contemporary Arts

GCA PRODUCTION AND EVENTS SERVICES

  • Rodney Fenske: Resident Technician
  • Heather Lamb: Manager Production & Technical Services
  • Miles Lavkulich: Director, GCA Production & Events Services
  • Jean Routhier: Resident Technician

For GCA Production and Events Services contact information, please see HERE.

APPENDIX 2: CLEANING PRODUCTS AND PROCEDURES

OVERVIEW

This document is intended to outline best practices and best products to clean surfaces in use by SCA students and employees. This includes rooms such as studios, venues, workshops, and offices and specific direction for equipment such as studio floors, AV equipment, ballet barres, and other identified surfaces and materials.

PROCEDURE

GUIDELINES

  • To be sanitized: all studios: any high-touch surfaces inside studios used by more than one person - light switches, door handles, tabletops, etc.
  • Theatre and Dance Studio Floors: Studio floors will be mopped by BEST cleaners after use. In order to reduce infection, risk the following additional precautions will be taken:
  • No movement "floorwork", except through instructor/supervisor's implementation of SCA's additional floorwork precautions.
  • AV Playback Equipment (studios and Cinema): AV equipment should only be used by 1 person during each rehearsal or class. Before and after use, the AV controls should be wiped down with 70% isopropyl wipes. This includes:
    • Computer mouse and keyboard (unplug first).
    • AV rack controls.
  • Ballet barres: Ballet barres should be wiped down with hydrogen peroxide-based spray and paper towels before and after usage. Gloves are available to clean with, and hands should be washed with soap and water after handling cleaners. Hands should be washed before and after barre use during class.
  • Whenever possible, a 72-hour gap will be scheduled between different groups using a studio.
  • Offices: office spaces used by only one person do not need additional sanitizing. Shared offices are not anticipated for Fall 2020. Individual office access by approval only.

CLEANING RESPONSIBILITIES

  • Contract Cleaners (BEST) will be doing building-wide general cleaning once a day, and high touch surfaces in common areas 3 times per day.
  • Sanitizing surfaces in studios is the responsibility of the supervising instructor.
  • Sanitizing surfaces in workspaces is the responsibility of the employee(s) working in that space.
  • SCA will provide all cleaning supplies needed by SCA students and employees in each room.
  • Facilities Services can provide deep cleaning if presumed/confirmed COVID-19 case in the area (fsv_help@sfu.ca, Tel: 778.782.789).

CLEANING INSTRUCTIONS

GENERAL STUDIO USE

At the start and end of each booking, the supervisor (course instructor, graduate student researcher, individual staff) should:

  • Wash hands before and after sanitizing.
  • Use hydrogen peroxide spray and paper towels to wipe down light switches, pin pad, door handles, and any other NON-AV surfaces that may be frequently touched throughout the duration of the rehearsal. Gloves are available in studio to clean with, and hands should be washed with soap and water after handling cleaners. Dispose of waste in garbage bins provided in studios.
  • AV equipment – if used, sanitize AV equipment controls with 70% isopropyl wipes. Unplug keyboard and mouse before sanitizing. Dispose of waste in garbage bins provided in studios.
  • Wherever possible, items will not be shared at all, or will have a 72-hour waiting period between users. Any shared surfaces, tools, equipment, and machines should be cleaned by users:
    • Before start of activity
    • For shared items or items received from other persons, sanitize between users
    • At end of activity
B2 SHOP SPACES
  • There will be six MFA students working at B2540 visual arts room, maximum 2 students at a time, each in their own respective areas. No shared shop area use is provided.
  • Equipment inside the individual areas does not need to be cleaned in between uses.
  • Equipment in areas the Wood shop B2210 and Costume/Prop Shop B2145 will not be shared by students or employees, except by special arrangement with the Studio Technician. It is the responsibility of the SCA Technician to clean and disinfect any shared equipment between uses.
  • Individual MFA students are responsible for the following:
    • Wipe down door handles with Dimethyl Benzyl Ammonium Chloride or peroxide wipes at the end of each day.
    • Wash hands or use hand sanitizers upon entering the space, and before leaving the space.
    • Isopropyl alcohol wipes to be used on specified equipment if recently handled by others.

PURCHASING RESPONSIBILITIES

The SCA Technical Director is responsible for establishing parameters, determining products, and sourcing suppliers. For GCA, the SCA Technician will order cleaning and sterilizing supplies and ensure SCA spaces remain stocked. For 611 Alexander, the Studio Technician will order supplies and ensure spaces remain stocked. Orders placed through both Central Stores and eWay automatically go to SCA Manager, Academic and Administrative Services for approval before processing. Supplies will be purchase in accordance with the SFU Cleaning and Disinfecting Protocol and Health Canada's Hard-surface disinfectants and hand sanitizers (COVID-19): List of disinfectants with evidence for use against COVID-19.

SANITIZERS AND PRODUCTS PER ROOM

GCA STUDIOS, VENUES & WORKSHOPS

GCA 2210, STUDIO T; GCA 2270, STUDIO D; GCA B2290, WONG THEATRE

  • Isopropyl alcohol wipes and/or spray – for delicate AV equipment such as computer mouse/keyboard, equipment controls, etc.
  • Hydrogen peroxide spray with paper towel – to wipe down shared or high touch surfaces inside room such as light switches, door handles
  • Gloves – available to use with cleaners
  • Paper towels
  • Garbage can
  • Hand sanitizer inside entrance

GCA 4210 & 4270, THEATRE STUDIOS; GCA 4650, 4525 DANCE STUDIOS; GCA 4350, MUSIC ROOM

  • Isopropyl alcohol wipes and/or spray – for delicate AV equipment such as computer mouse/keyboard, equipment controls, etc.
  • Hydrogen peroxide spray with paper towel – to wipe down shared or high touch surfaces inside room such as light switches, door handles
  • Gloves – available to use with cleaners
  • Paper towels
  • Garbage can
  • Hand sanitizer inside entrance

GCA 4945 & 4660, SMALL MUSIC STUDIOS

  • Isopropyl Alcohol wipes
  • Hydrogen peroxide wipes
  • Garbage can
  • Hand sanitizer inside entrance

GCA B2145 (COSTUME SHOP), B2210 (SCENE SHOP), B2540 (VISUAL ARTS)

  • Isopropyl alcohol wipes
  • Isopropyl alcohol spray with cotton pads
  • Hydrogen peroxide wipes
  • Hydrogen peroxide spray
  • Gloves – available to use with cleaners
  • Paper towels
  • Garbage can
  • Hand sanitizer inside entrance

GCA CINEMA

  • Isopropyl alcohol wipes - for delicate AV equipment such as computer mouse/keyboard, equipment controls, etc.
  • Garbage can
  • Hand sanitizer inside entrance and at lectern

611 ALEXANDER STUDIOS

  • Hand sanitizer stations x 5 locations
  • Hydrogen peroxide wipes x 3 locations
  • Hydrogen peroxide spray bottles 750ml with paper towel x 2 locations
  • Garbage can x 3 locations
  • Isopropyl Alcohol wipes provided by Studio Technician as needed

GCA OFFICES

Small amount of additional sanitizing supplies stocked in SCA main office, available to individuals approved for work in offices, by request through SCA Manager:

  • Isopropyl alcohol wipes
  • Hydrogen peroxide wipes
  • Gloves
  • Paper towels
  • Hand sanitizer

APPENDIX 3: NEW ILLNESS DEVELOPING ON CAMPUS PROCEDURE

OVERVIEW

This document is intended to provide guidance to any employee or student who becomes ill while on campus, and to the supervisors of those employees and students.

Before arriving on campus: All persons should familiarize themselves with COVID-19 symptoms before entering the building. Consult the SCA Screening and Sign in Guidelines for more information.

PROCEDURE

If any person on campus starts to display any COVID-19 symptoms the following steps will be taken.

The Individual

  • Safely stop the activity you are doing and avoid further contact with others.
  • Notify your supervisor and go to your place of home or shelter immediately. For those experiencing unsheltered homelessness the BC CDC recommends that individuals try to self-isolate and call 8-1-1 to ask about medical assistance and screening for testing. If you don't have a phone, outreach workers and shelter staff can help. Inform staff immediately of your symptoms and maintain a distance from others.
  • Take the BCCDC COVID-19 self-assessment and follow the BCCDC suggested next steps.
  • Report to your supervisor which rooms and common areas you were in on campus.
  • Workers with Covid-19 should report sick leave using the Covid-19 Absence Reporting form and submit to Wellness and Recovery within 24 hours of the leave.

The Supervisor

  • Inform the SCA Director of a potential or confirmed case.
    • SCA Director will inform facilities which areas need additional cleaning and sanitizing, including which stairs, elevators, studios, and common areas the individual was in contact with.
    • SCA Director will inform Safety and Risk Services (covid19_safety@sfu.ca), Facilities (fsv_help@sfu.ca), and the other GCA stakeholders through the Director, GCA Production and Events Services (CU_Production@sfu.ca).

APPENDIX 4: SCREENING AND SIGN IN PROCEDURE

OVERVIEW

This guide should be used every time any person, including staff, faculty, students, or outside contractors, go on site during the COVID-19 pandemic. Safety plans must be in place for each room in use, and all employees must have completed the Safe Return to Work training, along with permission to be on campus.

SCREENING PROCESS

Before entering any SFU building, each person must consult the posted WSBC screening document and do a self-assessment for COVID-19. Anyone with any COVID-19 symptoms must immediately self-isolate for 10 days as per BCCDC guidelines.

Symptoms include:

  • Fever
  • Chills
  • New or worsening cough
  • Shortness of breath
  • New muscle aches or headache
  • Sore throat Additionally:
    • Anyone who has travelled outside of Canada must self-isolate for 14 days.
    • Anyone who has been in contact with a person who has tested positive for COVID-19 should self-isolate for 14 days.

SIGN-IN PROCEDURE

Employee access to SFU buildings must be approved by their SCA Supervisors prior to going on campus. Researcher access must be in accordance with an approved safety plan and scheduled in coordination with other approved SCA activity on campus. Only students entering campus for approved F2F courses or previously exempted research activities may attend campus. Only those persons entering campus for approved activities may enter GCA and 611, and they must sign in.

GCA

All persons must sign in and out at the Security desk on G level every time they enter or exit the building. This aids in monitoring safety plan compliance and provides for contact tracing information in the instance of a positive COVID case. Physical distance should be maintained while signing in and out. GCA Security will maintain the sign-in records and ensure the sign-in procedure is followed.

Individuals will provide the following information:

  • Name and SFU ID
  • Room they are scheduled to work in
  • Anyone working alone must determine with their SCA Supervisor and the SCA Technical Director whether they require an approved working alone safety plan and create one when necessary. This includes a check-in schedule to be confirmed with GCA Security on sign- in.

611 ALEXANDER

All persons must sign in and out in the book provided at the entry to the studio every time they enter or exit the building. This aids in monitoring safety plan compliance and provides for contact tracing information in the instance of a positive COVID case. Physical distance should be maintained while signing in and out. The Studio Technician will maintain the sign-in book and ensure the sign-in procedure is followed.

Individuals will provide the following information:

  • Name and SFU ID
  • Anyone working alone must determine with their SCA Supervisor and the SCA Technical Director whether they require an approved working alone safety plan and create one when necessary. This includes a check-in schedule to be confirmed with the Studio Technician on check-in.

611 Alexander access cards may be arranged for approved individuals; however, they will be programmed to open only the ground floor external building door. Access into the 611 studio itself is facilitated by the Studio Technician, and only available during pre-arranged hours when the Studio Technician is on-site.

APPENDIX 5.1: 611 SHOP GUIDELINES

RISK ASSESSMENT STATEMENT

  • All 611 Alexander kitchen areas, break rooms, meeting rooms, studios, labs, galleries, and shared workspaces have been identified.
  • Tasks where employees and/or students would normally come close to one another, such as assembly or installation, have been identified.
  • Tools, equipment, materials, and machinery that employees and students share while working have been identified.
  • Surfaces, such as door handles, elevator buttons, pin pads, faucets, equipment controls, room AV controls, phones and light switches have been identified.

PROTOCOLS TO REDUCE THE RISKS

FIRST LEVEL PROTECTION (ELIMINATION)

WORKING OFF-SITE OR REMOTELY

  • Work, including research and coursework, that can be carried out remotely should continue to be done remotely.
  • Limited in-person appointments in the 611 shop are offered to approved MFA researchers and undergraduate students enrolled in CA460 with the Studio Technician at specifically scheduled times and days.

CHANGES TO WORK SCHEDULES

  • The Studio Technician will work in the 611 shop only when necessary. Schedule will be made on a bi-weekly basis according to need.
  • As duration spent in an enclosed space may also play a role with the transmission of the virus, those accessing 611 Alexander studios will take occasional breaks from work to maximize exposure to fresh air.

CHANGES TO HOW TASKS ARE DONE

  • Tools and/or equipment from these rooms will only be accessed by the Studio Technician.
  • Equipment and tools for students, faculty and other staff will be kept separately and access will be facilitated by the Studio Technician.
  • No drop-in hours will be held for 611 Alexander studio facilities.

OCCUPANCY LIMITS

Occupancy limits are based on square footage and use. See Appendix 8.5: 611 Room Diagrams. Occupancy limits have been determined as follows:

Room #

101

Shop

105

106

109

110

113

114

120

121

123

Darklet

124

Bartlett

Occupancy

4

1

4

4

4

1

1

4

2

6

14

SECOND LEVEL PROTECTION (ENGINEERING)

No engineering controls are in place as physical distancing can be maintained.

THIRD LEVEL PROTECTION (ADMINISTRATIVE)

  • EQUIPMENT ACCESS AND SHARING
    • Where possible, equipment will not be shared, and students will use their own individual equipment.
    • When equipment sharing must occur, such as use of the table saw equipment, the Studio Technician will be responsible for cleaning and disinfecting equipment after each use.
    • Equipment access will be controlled by the Studio Technician. Graduate students will request access to specific equipment during their scheduled research time. The Studio Technician will facilitate access only if cleaning and disinfecting protocols can be followed.
  • SIGN-IN PROCEDURE

FOURTH LEVEL PROTECTION (PERSONAL PROTECTIVE EQUIPMENT)

  • PPE is to be used when completing tasks that have required PPE in the past.
  • Mask wearing is required in shared spaces such as hallways.

CLEANING AND DISINFECTING

CLEANING PLAN

  • Sharing of surfaces, tools, equipment, and machines is discouraged. Any shared equipment will be disinfected between users.
  • Disinfectant will be used to clean frequently touched surfaces. Disinfectants will meet BCCDC guidelines for appropriate products. See Appendix 2: Cleaning Products and Procedures.

CLEANING RESPONSIBILITIES

  • The Studio Technician will be responsible for cleaning and sanitization of materials, tools, equipment and frequently touched surfaces based on use. Hydrogen peroxide-based spray will be used on all high-touch surfaces. Ethanol based disinfectant will be used on equipment when hydrogen peroxide-based sanitization would result in damage to equipment or it is not available.
  • Facilities Services can provide deep cleaning if there is a presumed/confirmed COVID-19 case in the area (fsv_help@sfu.ca, Tel: 778.782.789).

CLEANING SCHEDULE

  • Shared surfaces, tools, equipment, and machines should be cleaned by the Studio Technician before start of shift and before leaving end of day.
  • For shared items or items received from other persons, users will clean as soon as receiving and before passing to another individual.
  • Where possible, 72 hours will elapse between shared usage of any equipment, tools or materials.

APPENDIX 5.2: GCA SHOP GUIDELINES

RISK ASSESSMENT STATEMENT

WOOD SHOP B2210 COSTUME / PROP SHOP B2145 VISUAL ARTS SHOP B2540

  • All SCA kitchen areas, break rooms, meeting rooms, studios, labs, theatres, cinemas, galleries, and shared workspaces have been identified.
  • Tasks where employees and students would normally be close to one another or members of the public, such as assembly or installation, have been identified.
  • Tool and equipment such as the table saw, theatrical properties, and costumes, that employees and students share while working have been identified.
  • Surfaces, such as door handles, elevator buttons, pin pads, faucets, equipment controls, room AV controls, phones and light switches have been identified.

PROTOCOLS TO REDUCE THE RISKS

FIRST LEVEL PROTECTION (ELIMINATION)

WORKING OFF-SITE OR REMOTELY

  • Work, including research and coursework, that can be carried out remotely should continue to be done remotely.
  • No in-person appointments are offered with the SCA Technician, all in-person activity with students and faculty has been changed to online communication.
  • The SCA Technician will be the only employee to access the GCA B2210 and B2145.

CHANGES TO WORK SCHEDULES

  • The SCA Technician will work in the GCA shops only when necessary. Schedule will be made on a bi-weekly basis according to need.
  • As duration spent in an enclosed space may also play a role with the transmission of the virus, the SCA Technician will take occasional breaks from work to maximize exposure to fresh air.

OCCUPANCY LIMITS

Occupancy limits are based on square footage and use. See Appendix 8.1: GCA – B2 Floor Diagrams. Occupancy limits have been determined as follows:

SFU COVID-19 Crisis Impact Scale Rating H1

H2

Floor

Room #

Name

Max Occupancy (calculated by area and use)

B2

B2145

Costume Shop

1

1

B2

B2210

Scene Shop

2

2

B2

B2540

Visual Arts

6

6

SECOND LEVEL PROTECTION (ENGINEERING)

  • No engineering controls are in place as physical distancing can be maintained.

THIRD LEVEL PROTECTION (ADMINISTRATIVE)

EQUIPMENT ACCESS AND SHARING

  • To reduce the likelihood of contact, a contactless pickup/drop off location has been established (GCA room B2575, B2545, and B24515)
  • Pickup/drop off location will have:
    • Hand sanitizer station
    • Individual pickup locations delineated within the room
    • Designated bins with name tags
  • Equipment sharing restrictions and sanitizing guidelines for GCA wood shop, costume & prop shop, and darkroom have been established.
  • Faculty and students will request access to equipment and resources held at B2 shop facilities through the SCA Technician. The SCA Technician will be responsible for following the relevant COVID-19 safety plan, ensuring sanitization of equipment, and safe pickup/drop off.

FOURTH LEVEL PROTECTION (PERSONAL PROTECTIVE EQUIPMENT)

  • PPE is to be used when completing tasks that have required PPE in the past.
  • Mask wearing is required in shared spaces such as hallways.

CLEANING AND DISINFECTING

CLEANING PLAN

  • Sharing of surfaces, tools, equipment, and machines is discouraged. Any shared equipment will be disinfected between users.
  • Where possible, 72 hours will elapse between shared usage of any equipment, tools or materials.
  • Disinfectant will be used to clean frequently touched surfaces. Disinfectants will meet BCCDC guidelines for appropriate products. See Appendix 2 Cleaning Products and Procedures.

CLEANING RESPONSIBILITIES

  • The SCA Technician will be responsible for cleaning and sanitization of costumes, properties, materials, tools and equipment. Hydrogen peroxide-based spray will be used on all high-touch surfaces. Ethanol based disinfectant will be used on equipment when hydrogen peroxide-based sanitization would result in damage to equipment.
  • Facilities Services can provide deep cleaning if there is a presumed/confirmed COVID-19 case in the area (fsv_help@sfu.ca, Tel: 778.782.789).

CLEANING SCHEDULE

  • Shared surfaces, tools, equipment, and machines should be cleaned by the SCA Technician
    • Before start of shift and before leaving end of day;
    • For shared items or items received from other persons, clean as soon as receiving;
    • Properties and costumes will be held 72h in the drop off location before cleaning;
    • Where possible, 72 hours will elapse between shared usage of any equipment, tools or materials.

TASK SPECIFIC PROTOCOLS TO REDUCE RISK

LAUNDRY / PROP CLEANING CONTROLS

FIRST LEVEL PROTECTION (ELIMINATION)

  • No fittings offered at the Costume Shop
  • No laundry services offered for costumes during the loan period.
  • There will be a 72h wait period between the preparation and the pickup of any materials loaned from the shops.
  • There will be a 72h wait period before the SCA Technician sorts and cleans returned materials.
  • Laundry area is restricted to the SCA Technician only.

SECOND LEVEL PROTECTION (ENGINEERING)

No engineering controls are in place as physical distancing can be maintained.

THIRD LEVEL PROTECTION (ADMINISTRATIVE)

  • SCA Technician will disinfect and sanitize laundry and props that cannot be washed with a 70% alcohol spray where possible. Items will be dried in well-ventilated areas.
  • SCA Technician will follow measures introduced by retail groups for fabric handling to ensure clothing is sanitary including:
    • Steam cleaning.
    • Quarantine clothing after cleaning (minimum three days) to ensure any virus is inactive.
    • Bins containing returned costumes will be disinfected by SCA Technician after each return has been processed.
    • Dirty laundry is kept in bins with lids on.
    • Clean and dirty laundry is kept separate.
    • All surfaces that have come to contact with dirty laundry, will get disinfected with Hydrogen peroxide-based spray.

FOURTH LEVEL PROTECTION (PERSONAL PROTECTIVE EQUIPMENT)

  • SCA Technician will wear an N95 mask when processing dirty laundry.
  • Consider gowns or smocks if there is a high volume of heavily soiled pieces.
  • The SCA Technician will wear nitrile gloves when processing dirty laundry (non- allergenic where possible).

APPENDIX 5.3: SCA FILM AND VIDEO LOCKUP

GUIDELINES

RISK ASSESSMENT STATEMENT

3rd Floor Lockup

  • All SCA kitchen areas, break rooms, meeting rooms, studios, labs, theatres, cinemas, galleries, and shared workspaces have been identified.
  • Tasks where employees and students would normally be close to one another or members of the public, such as demonstrating or loaning equipment have been identified.
  • Tools, equipment, materials, and machinery that employees and students would normally share while working such as filming equipment have been identified.
  • Surfaces, such as door handles, elevator buttons, pin pads, faucets, equipment controls, room AV controls, phones and light switches, (typical 'high touch' areas) have been identified.

PROTOCOLS TO REDUCE THE RISKS

FIRST LEVEL PROTECTION (ELIMINATION)

WORKING OFF-SITE OR REMOTELY

  • Work, including research and coursework, that can be carried out remotely should continue to be done remotely.
  • Online appointments are available by appointment with SCA Film and Video Resource Specialist.

CHANGES TO WORK SCHEDULES

  • No drop-in hours. Online video appointments with SCA Film and Video Resource Specialist offered instead. Limited in-person appointments for individual students with approved building access can be set up where necessary in advance. All equipment pickup times must be confirmed in advance.
  • As duration spent in an enclosed space may also play a role with the transmission of the virus, the SCA Film and Video Resource Specialist will take occasional breaks from work to maximize exposure to fresh air.

CHANGES TO HOW TASKS ARE DONE

  • All tools and equipment will be cleaned and sanitized by the SCA Film and Video Resource Specialist when it is returned. Whenever possible there will be a period of 72 hours after use before equipment is touched or signed out again.
  • Directional flow of traffic:
    • Where possible entry and exit specific doors will be designated for rooms in use.
    • These controls need not be followed during an emergency.

OCCUPANCY LIMITS

Occupancy limits are based on square footage and use. See Appendix 8.3: GCA – 3rd Floorr Diagrams. Occupancy limits have been determined as follows:

SFU COVID-19 Crisis Impact Scale Rating H1 H2

Floor

Room #

Name

Max Occupancy Calculated by area and use)

3

3920

Film Equipment Lockup

1

1

3

3750

Film Teaching Room

3

3

SECOND LEVEL PROTECTION (ENGINEERING)

A plexiglass barrier will be installed in the pickup/drop-off window for use in pre-arranged in- person appointments with the Film and Video Specialist.

THIRD LEVEL PROTECTION (ADMINISTRATIVE)

To reduce the likelihood of contact, a contactless pickup/drop off location has been established (GCA room 3750). Pickup/drop off location will have:

  • Hand sanitizer station
  • Individual pickup locations delineated within the room
  • Designated bins with name tags

Where leaving equipment in the pickup/drop off location is impossible, or where specific equipment instruction needs to be given, pre-arranged in-person appointments with the Film and Video Specialist are possible.

Equipment sharing restrictions and sanitizing guidelines for 3rd Floor Lockup have been established.

Film production schedules are being developed by course instructors to minimize equipment sharing and work within contactless pickup protocol limitations.

Equipment sign in/out schedules will be set to allow enough time for equipment to be cleaned by Film and Video Specialist between uses.

FOURTH LEVEL PROTECTION (PERSONAL PROTECTIVE EQUIPMENT)

PPE is to be used when completing tasks that have required PPE in the past. Mask wearing is required in shared spaces such as hallways.

CLEANING AND DISINFECTING

CLEANING PLAN

Sharing of surfaces, tools, equipment, and machines is discouraged. Any shared equipment will be disinfected between users. Students will be provided instructions and sanitizing products for any equipment going out to a group.

Where possible, 72 hours will elapse between shared usage of any equipment, tools or materials.

Disinfectant will be used to clean frequently touched surfaces where there is more than one person. Disinfectants will meet BCCDC guidelines for appropriate products. See Appendix 2: Cleaning Products and Procedures.

CLEANING RESPONSIBILITIES

  • The SCA Film and Video Resource Specialist will be responsible for cleaning and sanitizing all 3rd Floor Lockup equipment. Hydrogen peroxide-based spray will be used on all high-touch surfaces. Alcohol based disinfectant will be used on equipment when hydrogen peroxide-based product would result in damage to equipment or if it is not available.
  • Facilities Services can provide deep cleaning if there is a presumed/confirmed COVID-19 case in the area (fsv_help@sfu.ca, Tel: 778.782.789).

CLEANING SCHEDULE

  • Shared surfaces, tools, equipment, and machines will be cleaned by the SCA Film and Video Resource Specialist
    • before start of shift and before leaving end of day
    • for shared items or items received from other persons, clean as soon as receiving
  • Where possible, 72 hours will elapse between shared usage of any equipment, tools or materials.

APPENDIX 6: WORKING ALONE SAFETY PLAN TEMPLATE

PREAMBLE

In accordance with SFU Safety Risk Services' Working alone or in isolation guide and SFU Policy GP39, the following assessment and safety plan has been created for SCA employees and students. Working alone should be avoided whenever possible.

If working alone is needed, conduct the following working alone risk assessment and obtain SCA supervisor approval. All risk assessments are conducted in advance of the work, in consultation with the SCA Technical Director (either digitally or in person). All working alone plans must be approved by the SCA Director.

Department Chairs/Directors will ensure that faculty, staff and students are aware of the requirements and support implementation of working alone provisions in their respective departments.

SCA Supervisors (including Principal investigators, faculty, instructors and staff) should identify situations where workers, including themselves, are working alone and conduct a risk assessment accordingly.

Workers, students and other persons, before working alone, should participate in the risk assessment and obtain SCA supervisor approval, and should follow any measures put in place when working alone.

Approval Required:

Worker

Approver

Graduate Students

Graduate Program Chair

Faculty

SCA Director

Staff

SCA Supervisor

Undergraduate Students*

Course Instructor and SCA Director

NOTE: For the purposes of this document, "worker" refers to both SFU employees and students.

Please download the WORKING ALONE SAFETY PLAN TEMPLATE (PDF) HERE.

APPENDIX 7: FLOOR DIAGRAMS

 
7.1: GCA – B2 FLOOR DIAGRAM
7.2: GCA – B1 FLOOR DIAGRAM

7.3: GCA – G FLOOR DIAGRAM

7.4: GCA – 2nd FLOOR DIAGRAM

7.5: GCA – 3rd FLOOR DIAGRAM

7.6: GCA – 4th FLOOR DIAGRAM

7.7: 611 ALEXANDER – FLOOR DIAGRAM

APPENDIX 8.1: GCA – B2 ROOM DIAGRAMS

B2145 – COSTUME AND PROPS SHOP

B2210 – WOOD SHOP

B2290 – FEI AND MILTON WONG EXPERIMENTAL THEATRE

B2540 – VISUAL ART STUDIO

APPENDIX 8.2: GCA – 2nd  FLOOR ROOM DIAGRAMS

2210 – STUDIO D

2270 – STUDIO T

APPENDIX 8.3: GCA - 3RD  FLOOR ROOM DIAGRAMS

3200 – DJAVAD MOWAFAGHIAN CINEMA

FILM EDITING SUITES (3405, 3415, 3425, 3430, 3435, 3440, 3445, 3450, 3460, 3420, 3325, 3625)

3920 – FILM EQUIPMENT ROOM

APPENDIX 8.4: GCA - 4TH  FLOOR ROOM DIAGRAMS

 

4210 – THEATRE STUDIO

4270 – THEATRE STUDIO

4350 – MUSIC STUDIO

4525 – DANCE STUDIO

 

4650 – DANCE STUDIO

4660 – MUSIC STUDIO

4945 – FLEX SPACE / MFA RESEARCH

APPENDIX 8.5: 611 ALEXANDER ROOM DIAGRAMS

101 – WOOD SHOP

105 – ART STUDIO

106 – ART STUDIO: MFA RESEARCH / "METHODS AND CONCEPTS"

109 – ART STUDIO: 4TH YEAR

110 – ART STUDIO: 2ND YEAR

120 – ART STUDIO: 3RD YEAR

121 – ART STUDIO: MFA RESEARCH

123 – ART STUDIO: "DARKLET"

 

124 – ART STUDIO: BARTLETT

 

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