SCA Event Planning

All SCA events must complete an SCA Event Advance Form in consultation with Ben Rogalsky, the SCA's Technical Director, who is both the first point of contact for setting up an event as well as the primary intermediary between the SCA and the Audience & Event Services and Production and Technical Services sections of SFU Woodward's Cultural Unit.

SCA Event Advance Form

Download a blank SCA Event Advance Form PDF HERE.

Please fill out as much of the SCA Event Advance Form as you can, at least the first page, but don’t worry if not all of the sections make sense right away. Please schedule an APPOINTMENT with Ben at least 6 weeks before the event to review your event plan and to complete the form. NOTE: your event can only move forward (to ticketing, staffing, catering, etc.) once the SCA Event Advance Form has been completed. If you are PROPOSING an event that isn’t yet scheduled and confirmed, please book an appointment with Ben as soon as possible to review the planning process and timeline.

You can schedule an appointment with Ben during his sign-up times HERE.

For any other questions, you can email Ben here:


Blank SCA Event Advance Form PDF
Schedule an Appointment


Ben Rogalsky, Technical Director: