Contractor Management

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At Simon Fraser University there are three classifications for contractors:

  1. Prime Contractor
  2. Continuing Service Contractor
  3. Single Project Contractor

1. Prime Contractors

  • Will have a fully enclosed (or well delineated) site
  • Contractually, they are the site owners
  • Safety on the site is their responsibility
  • Interface with University services must be coordinated with SFU


2. Continuing Service Contractors

  • Work risks remain the same, worksite risks may vary
  • Annual orientation required
  • SFU safety policy updates distributed as required
  • SFU delegates the safety responsibility, but accountability remains with SFU
  • SFU safety advisors monitor work periodically


3. Project Contractors

  • Project orientation for each project
  • Responsible for sub contractors under their direction
  • Annual orientation required
  • SFU safety policy updates distributed as required
  • SFU delegates the safety responsibility but accountability remains with SFU
  • SFU safety advisors monitor work periodically

The contract defines the classification and identifies prime contractors.

The university has the owner's responsibility to inform all contractors of existing site conditions and any hazards that may be present specific to the work area or immediate vicinity. Site orientation and/or contractor orientation is conducted prior to the start of the project, including:

  1. Assessing contractor safety qualifications, including WorkSafeBC registration, ERA classification, Contractor's Safety Program, safety training, safety-related permits or certifications.
    Note: For long-term contractors or contractors with standing orders, this could be an annual assessment.

  2. Ensuring safety clauses are incorporated in the contract document, reflecting the activities covered by the project

  3. Doing a risk assessment of the work (project) activities to identify potential hazards and potential impacts on adjacent SFU employees.

  4. Providing safety orientation to contractors to specify SFU safety expectations.  Note: Orientation is an annual requirement for Continuing Service Contractors and Project Contractors

  5. Coordinating activities with other employees in the area to minimize or eliminate adverse safety impacts.
  • When the university hires contractors other than a prime contractor, it retains the responsibility for compliance with safety regulations.

  • For assistance with the safety management of contracted-out work, contact Environmental Health and Research Safety at 778.782.3867 or 778.782.4978.