Risk Register

This was risk number 001. It was a tripping hazard on the upper causeway between the library and the AQ.

Simon Fraser University, in partnership with the Canadian Universities Reciprocal Insurance Exchange (CURIE), works to identify and remediate potential risks on campus. As part of this process, Risk Management facilitates annual inspections and liaises with departments that are best equipped to find workable solutions. As a result of the collaborative spirit of these departments, SFU is a safer place for faculty, staff, students, and visitors.

The Risk Register Process

Note: Changes have been made to Stage 5. additional documentation may be required to close an item.

 

If your department has received recommendations for your area, please follow the processes below. Click each applicable stage for more information.

Stage 1: New  +

After each inspection, new recommendations are identified.

  • If the item is appropriate to your department, please acknowledge that you will work towards an action plan for addressing the item.
  • Assign a main contact person to liaise with Risk Management in regards to the item’s progress.
  • If you believe that an item could be better addressed by another department, please forward your suggestions or concerns to Risk Management and the item will be reevaluated.

Stage 2: Acknowledged  +

Once a department has accepted responsibility for addressing the item, the planning phase begins.

  • Brainstorm ideas for remediating the problem, and decide on the best course of action.
  • Submit a short description of your action plan.
  • If you have any difficulty coming up with a viable action plan, please contact Risk Management and we will consult with you on the plan’s development.

Stage 3A: Remedy in Longer Term  +

Some action plans will require many steps spread out over several years.

  • Please provide regular updates on the item’s progress
  • If no progress has been made in the last year, please consider other alternatives to help reduce the risk. This can be done in consultation with Risk Management.

Stage 3B: Deferred for 1 Year  +

Remediation may not be feasible at this time due to a variety of reasons, including long term funding challenges.

  • Please consider alternative ways to reduce the risk, even if full remediation is not possible at this time.
  • Review the item annually and provide all relevant updates to Risk Management. (This may include seeking updated quotes to assess if the cost of the project has come down.)

Stage 4: In Progress  +

Most remediation projects take weeks or months to complete.

  • Please provide monthly updates on the item's action plan.
  • If you feel that the action plan may take longer than a year, please consult with Risk Management about options that may expedite the process. 

Stage 5A: Completed as Deemed by Department  +

When your action plan is complete, the hard work is almost done.

  • Please send Risk Management a photo of the completed item and a detailed description of the action that was taken. This will help facilitate future inspections, and ensure that an inspector can accurately evaluate the work done by SFU.

Stage 5B: Completed & Documented  +

Thank you! We appreciate all your hard work and commitment to the Risk Register process.

  • The item will remain on the list until it has been inspected by Risk Management Services (RMS), a consulting company hired by CURIE.

Stage 6: Completion Confirmed by RMS  +

During each annual inspection, we follow up with past recommendations.

  • Using the photo and description provided by your department, the inspector will assess SFU’s remediation efforts and confirm completion.
  • Items where further improvements can be made may be repeated.
  • New risks may be identified.

Relevant Links

Contact Risk Management if you have additional questions in regards to SFU's Risk Register.