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See "1.16 Graduate Student Appeals". for graduate student appeals.
Students may appeal certain University decisions as follows.
May be appealed to the instructor, department chair and, in some cases, faculty dean in accordance with academic policy T20.01.
- Course Drops
If a department or faculty denies permission to drop a course, students may appeal this decision to the senate appeals board. See Senate Appeals Board below.
- Admission and Readmission
Appeals for admission and readmission may be considered by the committee to review university admissions. See Committee to Review University Admissions below.
- Assignment of Transfer Credit
Decisions may be reviewed by the committee to review university admissions.
Appeals for revision to transfer credit may be considered by the committee to review university admissions. See Committee to Review University Admissions below.
- Tuition Fee Refunds
Appeals may be considered by the registration appeals committee. You must appeal within a year from the time you dropped the course(s).
- Academic Penalties (e.g., Suspension)
Dispute about the findings of fact may be brought to the university board on student discipline (policy T10.03). Appeals on three grounds may be brought to the senate committee on disciplinary appeals (also Policy T10.03):
a) that there was unfairness in the process at the hearing
b) that the penalty imposed was inappropriate
c) that new evidence has emerged that was not available at the hearing and which casts doubt on the accuracy of the finding
- Entry to Limited Enrolment Program or Faculty
Appeals may be considered by the appropriate chair, director or dean.
Committee to Review University Admissions
Secretary: Director, Student Academic Resources, Office of the Registrar
The committee to review university admissions considers cases in which an individual feels aggrieved by the decision of the registrar to apply a particular admission, readmission or transfer credit policy in his or her specific case when special circumstances are present. An applicant, student or former student who wishes to appeal a decision of the Office of the Registrar must submit the appeal in writing, specifying the special circumstances to be considered (see Grounds for Appeal listed under Senate Appeals Board). Appellants may also appear in person before the committee. The committee will consider all evidence presented, both written and oral.
Students who have questions regarding the processing of their application for admission or readmission or regarding the assessment of transfer credit should first contact the Office of Admissions.
Senate Appeals Board
Secretary: Director, Admissions, Office of the Registrar
The senate appeals board considers cases, in which a student or former student feels aggrieved by the decision of a faculty, department or other administrative unit relating to a registration in courses, withdrawal from the University, eligibility for graduation, approval to a program or matter relating to academic standing, when special circumstances are present. Appeals must be submitted in writing, giving the grounds for the appeal.
- Grounds for Appeal
Special circumstances are limited to documented significant physical or psychological distress, or serious misadvice or improper administration by authorized University personnel with evidence the appellant's studies were adversely affected. The board will assess cases based on the evidence submitted, both written and oral, the academic record of the appellant and probable actions of a hypothetical `reasonable person' who might encounter circumstances similar to those encountered by the appellant. Appeals based on dissatisfaction with University policy or mere failure to meet published deadlines will not constitute special circumstances.
- Leave to Appeal
The senate appeals board will decide if an appeal has adequate grounds. If in the judgement of the board there are insufficient grounds, the appeal may be dismissed without a formal hearing. An appellant may resubmit an appeal for consideration only if new information is presented.
- Stage 1 - Written Submissions Considered
All appeals which go forward to the board will be reviewed in two stages. In stage 1, the written documentation will be reviewed. The board will decide cases in which
- · the appellant requests an inperson hearing appeal but the senate appeals board considers that the written material presented is sufficient for a positive decision.
All other cases will be deferred until a later meeting for a stage 2 hearing.
- Stage 2 - Inperson Hearings
Appellants will be contacted by the secretary and asked to appear at a scheduled senate appeals board meeting. At the hearing, the appellant and/or her/his representative may provide information orally and answer questions posed by members of the senate appeals board. Decisions will normally be released shortly after the hearing.
The other committees mentioned above may be contacted through the following offices.
- Registration Appeals Committee
Director, Records and Registration, Office of the Registrar
- University Board on Student Discipline (T10.03)
Secretary to the University Board on Student Discipline, Office of the Registrar
- Senate Committee on Disciplinary Appeals (T10.04)
Secretary to the Senate Committee on Disciplinary Appeals, Office of the Registrar
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