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Registration is the process of formally assigning and recording the enrolment of a student in a course or courses. Registration is open only to those who have been already admitted or readmitted to the University, or who are eligible to reregister. An exception to this condition is that special audit students need not be formally admitted before registration (see "General Information".).
Under the trimester system a student must register separately in courses for each semester or session of attendance with the exception that registration for any of the summer session, intersession and summer semester may be combined. Students are given access to the telephone registration system based on the registration priority number (RPN). The RPN is based on the student's cumulative grade point average and on the number of hours completed and in progress. In RPN order, students are assigned a date from which access to the telephone registration system is activated.
Note: The registration procedure for designated offcampus programs and distance education courses is the same as for on campus courses. Specific details on these programs are available in brochures published each semester; for further information see "Continuing Studies"..
Information on how to register and details concerning the day, time, place and instructor for courses is provided each semester in the Course Timetable and Exam Schedule. Simon Fraser University reserves the right to make changes in these arrangements without notice although the University will endeavor to inform students affected by such changes.
After the application for admission has been assessed, the applicant will be advised of his/her eligibility for admission. If admitted, the student will receive full instruction on the procedure to be followed to register for courses.
Students who have registered for one or more of the last three semesters and who are eligible to continue (see "General Regulations".), will be advised of registration procedures and deadlines well in advance of each semester.
Under certain conditions, former students must submit formal application for readmission in order to continue academic studies at the University (see "Admission and Readmission".).
The following maximum course loads apply to all students, but certain students may be granted permission by their respective faculties to register in course overloads (see below).
The maximum course load for all students who are not registered for summer Session courses only, or intersession courses only and who are not entering their graduating semester is as follows:
Applied Sciences, Arts, Business Administration or Education - 16 hours of lower division courses, or 18 hours of upper division courses
Science - 18 hours of lower or upper division courses
Engineering Science - 2022 hours of any courses (permission of the director is required for course loads below 15 hours).
Intersession or Summer Session Only
Students enrolling for the intersession or summer session only, may not enrol in programs having a total value in excess of nine credit hours, except where course combinations may require registration in a program of 10 credit hours; however, no student will be permitted to undertake a program of more than 10 credit hours of work.
Summer Semester, Intersession, Summer Session Combinations
The normal course load limits apply to students who register in combinations of the above. For purposes of course load values only, in the regular summer semester the course load value corresponds to the credit hour credit allocated for the course. In the intersession or summer session, the course load value is twice the credit hour credit shown for the course. (This arises because in the shorter session classes must meet twice as often or for longer periods to equal the time of the regular semester.)
Therefore in calculating course load value, note the following example.
5 equals 5 5 equals 10 10 equals 15
No student who is on academic probation may register in a course overload.
In the Faculty of Applied Sciences, approved majors who wish to register in an overload require permission of the director of their school. Other Applied Sciences students require permission of the dean of the faculty.
In the Faculties of Arts, Business Administration, and Education only, a student who requires an overload in order to fulfill graduation requirements in the semester for which he/she is registering may be allowed, with the dean's permission, to register in an overload. See "Load Levels".
In the School of Engineering Science, permission of the director is required for course overloads exceeding 22 hours.
In the Faculty of Science, a student entering the graduating semester requiring specific courses in order to fulfill graduation requirements in the semester for which the student is registering, may be permitted to enrol in courses totalling up to 21 hours, provided either the cumulative grade point average or the most recent semester grade point average is 3.0 or higher.
A limited number of overloads may be approved by the dean of the faculty in which the student is registered on an individual basis during the course change period.
Limits on Duplication of Courses
The number of courses which a student may duplicate in a degree program is limited to five. Courses taken at Simon Fraser University for which a student has already received transfer credit from another institution will count within the current limit of five duplications. This limit may be extended by the dean of the faculty. Students attempting a course for the first time shall be given the opportunity to register prior to any students who are presently registered in the course or who have passed the course with a C- or better.
Students who intend to register in their sixth or subsequent duplicate course should seek advice from their major department or the Academic Resource Office before submitting their requests for extension of the limit to their respective dean.
No individual course may be duplicated more than once except with the permission of the department offering the course. Students wishing to register in a course for the third or subsequent time should consult an advisor in the department.
Duplicate Transfer Credit
Students may not receive transfer credit for a course which is a duplicate of a course passed at Simon Fraser University.
If a student registers for a duplicate course, and completes the course with a passing grade, the transfer credit will remain on the academic record as a duplicate, with a zero credit value. If the course is completed with a failing grade, or is dropped, the transfer credit will remain on the academic record. A department may permit credit to count for both a transfer course and a Simon Fraser University course, if the course content is judged to be sufficiently different.
Current limits on course duplication will apply to duplicate transfer courses. The implementation of this policy will not affect the method of calculating grade point averages.
See also see "Credit for the Semester"..
Courses at Other Institutions/Letters of Permission
Simon Fraser University students who wish to take academic work at other institutions for credit toward an undergraduate degree, diploma or certificate at this University must obtain permission in advance from their department chair (if a major has been declared) and the dean of their faculty. A form for this purpose may be obtained from the Office of the Registrar. When approval has been granted, the Office of the Registrar will issue a Letter of Permission form to the institution which the student plans to attend, if required by that institution.
Except as noted below, total transfer and course challenge credits may not exceed 60 credit hours and not more than 15 credit hours of transfer credit may count toward upper division requirements. Each diploma and certificate program has its own specific limit, and students should consult the appropriate section of this Calendar for such restrictions. Within these limits and limits on duplication of courses and duplicate transfer credit, credit may be transferred for all courses passed with a grade of `C' (2.0 or 60%) or higher, and which are acceptable under Simon Fraser University's transfer policies. Transfer credit is not used in the calculation of the cumulative grade point average. Students should see "Admission and Readmission". for transfer credit information.
For information concerning maximum transfer credit pertaining to Education (EDUC) 401/402, 405, see "Transfer Credit"..
For students working toward a bachelor of general studies degree, special regulations provide more hours of transfer credit from a degree granting institution recognized by Simon Fraser University. Please see "Transfer"..
Students who are pursuing a bachelor of applied science degree in engineering science should see "School of Engineering Science"..
Students participating in formal exchange programs may receive exchange credit for courses completed at the host university with a passing grade.
Course challenge is a method by which a student may obtain credit for course material learned elsewhere (i.e. outside Simon Fraser University). A maximum of 60 credit hours of credit may be obtained by the combined mechanism of course challenge and transfer credit.
A student must be eligible to register in order to register for course challenge.
- · course challenge is not permitted for a course for which credit has already been obtained at Simon Fraser University or through transfer credit. A student may not register in one semester for both regular enrolment and course challenge in the same course at the same time, but must select one or the other, and may not change that decision in that semester later than ten days following the commencement of University classes
- · a student is not entitled to register for course challenge if he/she has recorded two challenges as either unsuccessful or unattempted
- · a student is not permitted to challenge a course(s) he/she has previously failed at Simon Fraser University
- · course challenge is not included in the grade point average
Please note the following with regard to course challenges in the Department of French and in the Latin American Studies Program.
With approval, a student may register and pay fees for challenge in a specified sequence of courses in a given language. If the student satisfactorily completes a course in the given language at an advanced level of the sequence, the department may indicate `successful' in the preceding course(s) of the sequence in which the student is registered for challenge. If the student does not satisfactorily complete the course at the advanced level, then formal challenge assessment of the preceding level(s) should be undertaken to avoid two challenges without success based solely on the advanced assessment.
Registration for Course Challenge
Any eligible student who wishes to register for course challenge must obtain an official course challenge registration form from the Office of the Registrar or the academic department, seek approval of the appropriate department chair to register for course challenge in that department, and return the completed form to the Office of the Registrar or the academic department by the tenth day following commencement of classes. Normally, a student may not complete registration for course challenge after the end of the tenth day of classes. During the first ten days of classes, a student may change registration in course challenge from one course to another or to regular enrolment in courses, but may not withdraw from course challenge without substitution of regular course enrolment. After the tenth day of classes, no further course challenge changes will be permitted.
A student who has satisfied the admission requirements of the University may attend a specific course(s) as an auditor upon completion of the necessary registration procedures, which include written approval of the department concerned.
Audit will be recorded as `AU' on a student transcript if the student fulfills the requirements agreed to by the student and the instructor at the time of registration. Minimally, these requirements should comprise regular attendance at class meetings, completion of readings and participation in class activities. Audited courses will not count towards degree requirements.
During the normal course change period a student may change registration in course audit from one course to another, or to regular enrolment in the course, or from regular enrolment to course audit. Normally, no further registration in course audit will be permitted after the extended course change period has ended. For information on fees assessed for course audit, see "Undergraduate Fees"..
Note: Course audit and special audit are for different categories of students. Those interested in gaining entry as special audit students should see "Special Audit Student"..
Simon Fraser University does not require a preadmission medical examination, but does reserve the right to require a student to submit a medical certificate at any time. It is the student's responsibility to have adequate hospital and medical insurance coverage. Adequate medical and hospital insurance is that which is provided under the Medical Services Plan of BC, or any other plan, government or private, which provides coverage equivalent to that offered under the Medical Services Plan of BC. Students who seek medical treatment through either the University Health Services or offcampus medical facilities must provide evidence of medical insurance. Failure to provide adequate information will result in the student being charged directly for services rendered. It is important for students to remember that while we in BC take health care for granted under the Medical Services Plan of BC, those who do not have medical coverage will bear the costs, which can be expensive.
The University assumes no liability for any failure by the student to maintain adequate medical or hospital (or dental) insurance, nor is the University responsible for any costs not covered by the student's personal insurance plan(s), whether it is Medical Services Plan coverage or otherwise. It should be understood that the University itself carries no medical, hospital or dental insurance coverage on students' behalf.
Questions regarding hospital or medical insurance should be directed to the Medical Services Plan of BC, telephone (604) 6837151 (toll free).
Students who are not citizens or permanent residents of Canada should contact a private insurance company for coverage during the waiting period to obtain the Medical Services Plan coverage. For information on available private medical plans, contact International & Exchange Student Services, telephone 778.782 4232.
Program changes to academic goal, or to honors, major or minor subject declarations or intentions may be entered for necessary departmental approval on the program approval form available from the major department or the Office of the Registrar.
You are urged to read the tuition refund policy carefully to avoid, or minimize, financial penalty for dropping courses for which you register. Details of the policy, and deadlines, appear in the Undergraduate Fees section of the Calendar and, also in the Course Timetable and Exam Schedule. Failure to attend classes does not constitute withdrawal from a course. Courses that are not formally dropped will be given a failing grade; payment for the course's tuition fee is required.
Semester Course Changes
The Course Timetable and Exam Schedule that is published each semester contains detailed instruction on the procedures, and semester specific deadline dates to be followed, to change courses during the registration process and after the start of classes. The deadline dates may vary for the intersession and summer session.
- Summer Session and Intersession
For course change information in the intersession and summer session, refer to the summer semester Course Timetable and Exam Schedule.
- Normal Course Change Period
- Regular Semester - Class Days 15
Courses may be added or dropped or tutorial times changed using the telephone registration system without prior approval of the department offering the course. Courses that are dropped will not receive a notation on the student's academic record.
Changes to courses registered for course challenge or for course audit must be approved by the department offering the course. During this time period a student may change registration in course challenge from one course to another, or to regular enrolment in the course.
Registration for course audit and course challenge is not available by telephone registration; registration and course changes must be done in person at the department offering the course.
- Extended Course Change Period
- Regular Semester - Class Days 615
After the fifth day of classes to the 15th day of classes, courses may be added only with special permission of the chair and instructor concerned. No courses can be added or changed to audit status after this time. Courses may be dropped without notation on the student's academic record. However, if a student drops all courses for the semester, the withdrawal will be noted on the academic record. A student may not withdraw from course challenge without substitution of a regular course enrolment. During the first ten days of classes, he/she may change registration in course challenge from one course to another, or to regular enrolment in the course. Permission of the department is required.
- Course Drop Period
- Regular Semester - Class Days 1625
No courses can be added or changed to audit status after the fifteenth day of classes.
After the 15th day of classes to the 25th day of classes, courses may be dropped without prior approval of the department offering the course when the course is dropped via the telephone registration system. Courses dropped within this period will be automatically recorded with a WD notation on the student's academic record. If a course is dropped under extenuating circumstances, the approval of the chair and instructor is required, and the notation will be WE rather than WD.
During the sixth to twelfth week of classes a course may be dropped only in extenuating circumstances. There will be a notation WE on the student's academic record for specific courses dropped. These drops require the approval of the instructor and the chair. Normally, no courses may be dropped after the twelfth week of classes unless approved by the appropriate faculty.
Note: Extenuating circumstances are defined as unusual circumstances beyond the student's control which make it impossible for the student to complete the course. If a course drop is being considered after the 12th week of classes, it is imperative that students seek advice from Academic Resources.
- Withdrawals from the University
Students wishing to withdraw from all courses in a semester must refer to the Course Timetable and Exam Schedule published each semester for the procedures to be followed.
Once official notification of withdrawal has been received and accepted, official records will be updated to record the date on which withdrawal from the semester was effected. The date of withdrawal for students who withdraw after the fifth day of classes will be recorded on the student's academic record.
A student library/identity card is provided to registered students. This card is required when borrowing books from the Library and for other 0n campus identification purposes. Students must retain expired cards for revalidation at the start of the next semester in which they register. In the event that this card is lost, destroyed or damaged, a replacement card may be obtained from the Office of the Registrar upon payment of a fee.
A student will be expected to fulfill the requirements and write the examinations in all courses for which he/she is registered after the date shown in the Course Timetable and Exam Schedule as the last date to drop courses. It is the student's responsibility to ensure that the Office of the Registrar has the proper information regarding courses in which the student is registered. Except in cases of illness, or for compassionate reasons, failure to write the examination constitutes a failure in the course.
A student may receive credit for only the courses in which he/she is officially registered according to the registrar's records.
Simon Fraser University makes reasonable efforts to ensure that its classes and courses of instruction proceed on a regular basis and without interruption. Faculty have certain discretion to cancel or change the timetable for their classes; they will endeavor to give reasonable notice of any cancellation or change. Simon Fraser University will not be responsible for cancellation or change of any class. Neither will Simon Fraser University be responsible for the interruption or termination of any class or course of instruction which results from fire, riot, labor disruption or any other event which occurs despite the University's efforts, or for failure to give notice of the interruption or termination.
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