TSSU payroll deduction

Overview | Brief instructions | Detailed instructions | FAQs

Overview

Eligibility

Only TSSU members with an active appointment during the term in which they are students are entitled to the benefit. Tuition can be deducted (as per Appendix I on page 86 of the TSSU collective agreement). 

Brief instructions

Eligible students will not be able to sign onto the “myInfo” system until their DAs have submitted their employment contracts to Payroll.

Eligible students will use the “Self-Serve” functions on the Payroll site (myinfo.sfu.ca) to sign up for payroll deduction. 

Using the Employee Self Service Voluntary Deductions Page

1. Navigate to the Voluntary Deductions Page by pressing the Payroll and Compensation Home Link
2. Press the Voluntary Deductions link
3. Press the Add Deductions button to add a deduction OR Press the Edit Deductions button to edit an existing deduction.
4. Choose the Type of Deduction, whether the deduction is a Flat Amount per pay or a Percentage per pay (not all deductions have this option), the Deduction Amount, the Goal Amount (optional), and the Deduction Stop Date (optional).
5. Press the Save button and Press OK on the Save Confirmation Page
6. Use the Edit button to modify an existing deduction. You can only edit the Amount or Percent to be Deducted and Deduction Stop Date fields. If you need to update the Goal Amount on a deduction, add a new deduction of the same type with a new Goal Amount. The new enrollment will supersede the old deduction.

Detailed instructions

You will have to set up the total amount of tuition and fees they want deducted from your pay over the course of the term.  You will be able to enter a deduction as a flat amount to be deducted from every payroll deposit or select a flat amount to be taken each pay but with a maximum amount to be deducted over the course of the term; once that amount has been reached, no further deductions will occur.  Please note: you will not be able to enter a total deduction and have the system split it out evenly.

At any point during the term, you can view total deductions to date on both your online pay advice statements and your tuition deduction enrolment web page. 

Adjustments can be made throughout the term if you want to increase or decrease the amounts deducted from each payroll deposit.  When you enrol for payroll deduction, and when any deduction amount changes are made, an email will be generated that confirms your enrolment, deduction amount per pay, and the total amount that will have been deducted as of the last pay of the term.

In accordance with the TSSU Collective Agreement, tuition is required to be paid in full by the final payroll deposit of the term, see Letter of Agreement between the Teaching Support Staff Union and Simon Fraser University (page 86). You will be subject to late penalties at the rate of 2% on any balance outstanding after the final payroll deposit of the semester. Accounts in bad financial standing will be sent to a collection agency.

Enrollment for following term

If you want to enroll for courses for the next term, you must pay off any outstanding balances in your student account before your enrollment date.

Late fees penalties

Students on the payroll deduction plan will not incur late fee penalties during the deduction period, however, students whose accounts are still outstanding after the last Payroll Deduction date of the term will be assessed late fees. 

NOTE: You will be subject to late fee penalties at the rate of 2% on any outstanding balance of your account, for the period you don't make any payment through payroll deduction.

For example, if you start your deduction in January, stop it for February, and re-start in March, you will be charged late fee penalties for the month of February.

Another example would be if you start your deduction in the last month of the term. You can do that; however, late fees will be charged for each month after tuition is due up until you start making payroll deductions.

Refunds

If you over-pay during the payroll deduction process, you can either leave the overpayment as a credit on your student account for the following term; or contact Student Accounts for a refund after the last payroll deduction of the term. See refunds.

FAQs

I am a current TSSU member; how do I enroll for tuition payment through payroll deduction? Go to myinfo.sfu.ca.
• sign in using your Employee ID and password
• Click on Help at the top right corner of the screen
• Click on Setting Up Student Account Deductions for instructions on how to enroll.
I am a new TSSU member; how do I sign in? New employees must be entered into the payroll system, and have activated their employee account from ACS (Academic Computing Services). You will then be able to sign in at myinfo.sfu.ca. If you are still having problems logging into myINFO, follow the instructions on the Problems Logging In? link on the myINFO homepage.
I do not see the Voluntary Deductions link in myINFO Only TSSU members with an active appointment for the term are eligible for Payroll Deduction and will have access to the Voluntary Deductions link. If you are a TSSU member with an active appointment who is having problems linking to the site, contact your department.
How do I calculate how much should be deducted each pay? You can choose to have equal payments made throughout the term. Please note that although each term appointment consists of eight full pay periods, your FIRST PAY or LAST PAY may only be for half a pay period. Check with your department so that you can plan deduction amounts for half pay periods accordingly. The later in the term that you enroll for payroll deduction, the fewer pay periods will remain. Therefore, payments will need to be increased to pay out the entire balance.
Example:
Balance Outstanding $1,500 divided by 8 pays =  $187.00 per pay
$1,500 divided by 6 pays  = $250.00 per pay
Can I change the amount of my deduction? The amount you choose for deduction is entirely in your control and may be changed at any time during the semester by returning to the Setting Up Student Accounts Deductions screen on myINFO. You will be assessed a penalty on outstanding fees at the rate of 2% monthly for any outstanding fees at the end of the semester.
How do I confirm my outstanding fees? To confirm your outstanding fees, check your Account Summary on goSFU
Is there any other way to apply for Payroll Deduction? No. Online Self Service through myinfo.sfu.ca is the only way that a TSSU member can apply for Payroll Deduction because this service is connected to your employee account and ID.
Can my deduction be set up to be taken over more than one term? No. Your deduction is only valid for the current term. If you are reappointed in subsequent terms you must reenroll in the deduction.
Can I make sporadic payments using the payroll deduction option, or postpone my payments until the last few pay periods of the semester? You will be subject to late fee penalties at the rate of 2% on any outstanding balance of your account for the period you don't make any payment through payroll deduction.

For example, if you start your deduction in January and decide to stop it for February and then re-start in March, you will be charged late fee penalties for the month of February.

Another example would be to start your deduction in the last month of the term. You can do that; however, late fees will be charged for each month after tuition is due, up until you start making payroll deductions.