Travel Expense Claim Information

SFU Employees

See the SFU Archaeology Quick Guide for more info about expense claims.

In addition to filling out the online expense claim form, please provide the following documentation depending on expenses being claimed:

  • Flight receipt, itinerary, and original boarding passes
  • Hotel receipt
  • Transportation receipts (taxi, bus, train, fuel)
  • Conference program showing location, dates, and speaker information
  • Meal receipts (if not claiming per diem), with names and affiliation of attendees
  • Car rental agreement
  • Miscellaneous receipts (materials and supplies, equipment, etc.)
  • Proof of currency conversion if using different conversion rates than in FINS (can come from credit card/bank statement)
* All receipts must be original, itemized (ie. not credit card slips), and show the total amount paid, not the amount owing.
* All receipts must be taped down single sided on blank white paper to facilitate scanning.
* Include names and affiliation of any research associates you paid the expenses of.
* Alcohol is not an allowable expense and must be removed from receipts before claiming.
* If you lost, or never received, an original itemized receipt or paper boarding pass, please complete the Lost Receipt Declaration.
* Include a statement on the purpose of the trip/expenses and how they relate to the grant.

Non-Employees

In addition to filling out the non-employee expense claim form (Note that there are THREE pages in this Excel file, and all three must be completed. Page 1 includes your information, a summary of the expenses, and your signature. Page 2 includes an itemized list of expenses and a description of the purpose of the trip. Page 3 includes instructions and per diem rates.), please provide the following documentation depending on expenses being claimed:

  • Flight receipt, itinerary, and original boarding passes
  • Hotel receipt
  • Transportation receipts (taxi, bus, train, fuel)
  • Conference program showing location, dates, and speaker information
  • Meal receipts (if not claiming per diem), with names and affiliation of attendees
  • Car rental agreement
  • Miscellaneous receipts (materials and supplies, equipment, etc.)
  • Proof of currency conversion if using different conversion than US exchange rates (can come from credit card/bank statement)

* All receipts must be original, itemized (ie. not credit card slips), and show the total amount paid, not the amount owing.
* All receipts must be taped down single sided on blank white paper to facilitate scanning.
* Alcohol is not an allowable expense and must be removed from receipts before claiming.
* If you lost, or never received, an original itemized receipt or boarding pass, please complete the Lost Receipt Declaration found below.
* Include a statement on the purpose of the trip/expenses and how they relate to the grant.