Links and Resources

In building out the technical and policy infrastructure for its digital repository, SFU Archives and Records Management Department has developed a number of guidelines, policy documents, reports and other tools. These document past activities, support current initiatives in digital preservation, and provide guidance on best practices for producers of digital records. This page will be updated as more tools are developed.

Tools for Records Producers

Guidelines: Digitization of Original Paper Source Records (pdf)

  • Guidance for SFU departments considering scanning orginal paper records for use in electronic form during the records' active and semi-active periods.
  • Last updated: February 2015.

Standard: Format Policy Registry (pdf)

  • Register of acceptable and preferred file forumats for deposit, as well as the file formats the Archives uses for preservation and access purposes.
  • Last updated: July 2016.

Repository Policies

Policy: Digital Preservation Management (pdf)

  • High-level statement of SFU Archives' commitments with respect to digital preservation.
  • Last updated: May 2017.

Policy: Access to Archival Materials (pdf)

  • Includes sections dealing with access and copyright issues relating to born-digital and digitized materials made available through SFU AtoM.
  • Last updated: May 2015.

Standard: Format Policy Registry (pdf)

  • Register of acceptable and preferred file forumats for deposit, as well as the file formats the Archives uses for preservation and access purposes.
  • Last updated: July 2016.

Repository Infrastructure

Transfer

Transfer Procedures (pdf)

  • Detailed procedures for university departments and private donors for transferring digital materials to SFU Archives.
  • Last updated: April 2017. 

SFU MoveIt transfer tool

Last updated February 2017:

 

Communications and Reports

Digital Repository Project (2013-2016): Key Performance Indicators (pdf)

  • The Archives undertook a three-year University Priority Fund (UPF) project over 2013-16 to develop digital repository infrastructure; this document reports on Key Performance Indicators (KPIs).
  • Last updated: June 2015.

Simon Fraser University Archives Digital Preservation Strategy: Project Report (PDF)

  • Final report on the Archives' initial proof of concept project (2011-12) to develop a digital preservation strategy; report prepared by project consultant
    (Artefactual Systems Inc).

Page last updated: May 26, 2017