SFU Personal Information Bank (PIB)
Patrol Reporting Records

Title of PIB

Patrol Reporting Records

Location of PIB (Department)

Campus Security Department

Types of personal information in the PIB

Name, address, telephone number, age, sex, various ID numbers, third party opinions about individuals, individuals' own views or opinions.

Purpose for which personal information obtained / compiled and used / disclosed

Security notices pertaining to the provision of access/closure, safewalk, or cash escort require the collection of personal information to verify the identity of the individual involved and, in the case of provision of access, to ensure the individual making the access request is authorized to do so. Personal information is also collected in the process of attending an irregular patrol occurrence in the event that it is escalated to an incident investigation.

Individuals using personal information or to whom it is disclosed

Patrol Operations Manager, Secretary and Coordinator; Patrol Supervisors; Dispatch Personnel (contract security); Systems Consultant.

Individuals included in PIB

Members of the University community, including students, staff and faculty. Members of the general public who visit the University.

Legal authority for the collection and use of personal information

University Act (RSBC 1996, c. 468).
Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165).
Reporting Procedures: Security Notebooks (SFU Campus Security S.O.P. No. 13.05; 22 Nov. 2004).
Reporting Procedures: Campus Security Notices (SFU Campus Security S.O.P. No. 13.06; 22 Nov. 2004).
Security Patrols: Patrol Procedure (SFU Campus Security S.O.P. No. 15.01; revised 22 Nov. 2004).
Recruit Training Manual (SFU Campus Security S.O.P. Appendix H, s. 6, "Security Notices").

Applicable Records Retention Schedule and Dispoal Authority (RRSDA)

RRSDA 2009-006

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